وظائف مدير أنظمة لينكس - يونكس في مصر

Company Description Mr Home transforms houses into elegant, functional sanctuaries through comprehensive home solutions and interior styling. The company focuses on maximizing value for money by delivering impactful designs and space optimization without structural changes or high costs. As a one-stop shop, Mr Home offers end-to-end services that cover concept, planning, and execution. The team emphasizes meticulous attention to detail, ensuring that every room is treated as a unique canvas. Joining Mr Home means contributing to meaningful home transformations where every detail enhances the client experience. Role Description The Sales Administrator is a full-time, on-site role based in Qesm 3rd New Cairo. This role supports the sales team by managing order processing, preparing quotations, and maintaining accurate records of sales activities and client information. The Sales Administrator handles customer inquiries, coordinates follow-ups, and ensures timely responses to client requests. Daily tasks include preparing sales reports, updating CRM or internal systems, organizing documentation, and providing administrative assistance for meetings and presentations. The role also involves collaborating with team members to improve sales workflows and support a high standard of customer experience. Qualifications Strong customer service and communication skills to interact effectively with clients and internal teams. Previous experience in the furniture, home furnishing, kitchens, dressing rooms, or interior solutions industry is required. Proficiency in order processing and sales support activities, including preparing quotations and tracking sales pipelines. Experience providing administrative assistance, such as scheduling, document preparation, data entry, and sales follow-ups. Ability to use Microsoft Office and basic CRM or sales management tools. Strong attention to detail, organization, and ability to manage multiple tasks with clear priorities. Comfortable working in an on-site, fast-paced environment. Relevant diploma or bachelor’s degree in business, administration, or a related field is preferred.

Company Description Petro App Egypt provides a smart fuel management system based on NFC technology that helps organizations eliminate waste and gain greater control over fuel consumption and distribution. The platform enables real-time monitoring and reporting, supporting more efficient and transparent fuel operations. Petro App works with companies that manage vehicle fleets and fuel assets, offering practical tools to reduce costs and improve accountability. Team members contribute to a growing tech solution that addresses critical operational challenges in the energy and transportation sectors. Role Description The Sales Administrator is a full-time hybrid role based in Cairo, Egypt, with the flexibility to work partly from home. This role supports the sales team by handling order processing, preparing quotations, and maintaining accurate customer records in the CRM and related systems. Day-to-day responsibilities include coordinating with customers and internal teams, responding to inquiries, preparing sales documentation, and following up on pending orders and contracts. The Sales Administrator will assist with scheduling meetings, generating sales reports, and ensuring that all administrative processes run smoothly to support revenue growth. The role also involves maintaining high standards of customer service, handling basic post-sales support, and contributing to continuous improvement of sales processes. Qualifications Candidates should possess strong Customer Service skills, with a focus on responsiveness and client satisfaction. Candidates should possess excellent Communication skills, including clear written and verbal communication in a professional setting. Candidates should possess proficient Order Processing skills, including accuracy in data entry and document handling. Candidates should possess foundational Sales skills, such as supporting sales cycles and understanding basic sales workflows. Candidates should possess solid Administrative Assistance skills, including organizing files, scheduling, and managing records. Relevant qualifications such as a diploma or bachelor’s degree in Business, Administration, or a related field are beneficial. Experience with CRM systems, spreadsheets, and office productivity tools (e.g., Excel, Word) is preferred. Ability to work in a hybrid environment, manage multiple tasks, and maintain attention to detail in a fast-paced setting. Previous experience in sales support or administration within technology, fuel management, or logistics sectors is an advantage.

Company Description WAJJAD | وجّاد is a technology studio building scalable digital operating systems across governance, legal, financial, and real estate sectors. Founded in 2020 in the Kingdom of Saudi Arabia, the company focuses on transforming fragmented traditional processes into integrated, high-performance digital infrastructure for modern institutions. WAJJAD designs and operates institutional-grade B2B platforms that enhance efficiency, strengthen control environments, increase transparency, and improve decision-making speed. With eight specialized platforms forming a connected digital ecosystem, WAJJAD leverages a studio model to drive centralized innovation and accelerated product development. The company is positioned for regional and global expansion, aiming to set technology-backed operational standards in governance-driven and asset-backed sectors.<br>Role Description The Office Administrator is a full-time, on-site role based in Alexandria, Egypt. This role is responsible for organizing daily office operations, including managing calendars, coordinating meetings, handling correspondence, and maintaining records and documentation. The Office Administrator will oversee the use and maintenance of office equipment and supplies, support internal and external communication, and assist with basic customer service tasks such as greeting visitors and responding to inquiries. The role also includes supporting administrative processes for different teams, preparing reports and presentations as needed, and ensuring a professional, well-structured office environment that aligns with WAJJAD’s operational standards.<br>Qualifications<br> Candidates should possess strong Administrative Assistance and Office Administration skills to manage schedules, documentation, and day-to-day office operations. Candidates should possess solid Communication and Customer Service skills to interact effectively with team members, partners, and visitors. Candidates should possess practical experience with Office Equipment, including basic troubleshooting and coordination with vendors or service providers. Candidates should possess proficiency with productivity tools (e.g., email, calendars, spreadsheets, and document editors) and basic reporting skills. Candidates should possess strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Candidates should possess the ability to work collaboratively with cross-functional teams and maintain confidentiality and professionalism. Relevant experience in office administration or a similar role is preferred; post-secondary education in business, administration, or a related field is an advantage. Fluency in English is required; proficiency in Arabic is beneficial.

Key Responsibilities<br>Prepare, process, and follow up on sales quotations, proposals, and contract Maintain and update the CRM system with accurate account, opportunity, and pipeline date Coordinate with presales, procurement, and finance teams to ensure smooth order processing Track purchase orders, invoices, and payment follow-ups in coordination with finance Generate regular sales reports and dashboards for management revie Support the sales team with administrative tasks, scheduling, and documentation Liaise with vendors and distributors to obtain pricing, availability, and product information Assist in preparing tender/RFP documentation as need Ensure compliance with internal sales policies and documentation standard<br><br>Requirements<br>Bachelor's degree in Business Administration, Commerce, or related field1–3 years of experience in a sales administration, sales support, or coordination role (IT/technology industry experience is a plus Strong proficiency in Microsoft Excel and Office suite Experience with CRM systems (e.g., Salesforce, Zoho, or similar) is preferred Excellent organizational skills with strong attention to data Strong written and verbal communication skills in English and Arabic Ability to multitask and work effectively under pressure with tight deadlines A collaborative mindset and a proactive.

Job Summary We are looking for an experienced and highly organized Office Administrator to oversee the daily administrative operations of the office. The ideal candidate will ensure efficient office management, provide administrative support to different departments, and maintain a productive and well-organized work environment. Key Responsibilities Manage the day-to-day administrative operations of the office. Handle incoming calls, emails, and correspondence professionally. Welcome visitors and ensure a positive reception experience. Coordinate meetings, appointments, and travel arrangements. Maintain office supplies inventory and coordinate procurement when necessary. Organize and maintain filing systems, records, and confidential documents. Liaise with vendors, service providers, and building management. Prepare reports, presentations, and other administrative documents. Monitor office expenses, petty cash, and process invoices when required. Support HR with onboarding documents, attendance records, and employee files. Ensure office facilities are well-maintained and all administrative processes run efficiently. Perform other administrative duties assigned by management. Qualifications Bachelor's degree in Business Administration or a related field. Minimum 4 years of experience as an Office Administrator, Administrative Officer, or in a similar role. Excellent command of Microsoft Office Suite (Word, Excel, Power Point, and Outlook). Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to multitask and work under pressure. High attention to detail and strong problem-solving skills. Professional attitude with excellent interpersonal skills. Preferred Candidate Female candidates are preferred. Experience working in a corporate environment is a plus. Benefits Competitive salary. Social and medical insurance. Professional and supportive work environment. Career growth opportunities.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Perform reception duties- meeting and greetings office visitors, handling all incoming calls &amp; transferring it to the designated person, taking clear messages or notes, and photocopying. Arrange meetings, field visits &amp; appointments for the ICARDA/ AGERI staff as needed. Provide clerical and administrative support to staff as required. Assist in the delivery of the workshops/conferences with assigned tasks as required (preparing the participants folders, workshop materials, presentations, handouts and displays). Assist when needed in preparing the travel expenses claim of the ICARDA/AGERI staff to be ready for payments. Responsible for sending the office courier either by regular mail or express mail in coordination with the ICARDA Maadi Office. Translating documents from English to Arabic and vice versa when needed. Generate Purchase Orders (POs) and Purchase Request (PRs) in ICARDA OCS system for AGERI staff. Coordinate presence, availability, office supplies and functioning services (e.g., Printers, Laboratory needs). Printing and photocopying reports and other documents, as maybe required. Any other duties assigned by the Country Coordinator.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><b>Education, qualifications, and experience</b><br>Bachelor s degree in Business Management, Administration or equivalent.<br>Minimum of 2 years experience in administrative support.<br>Proficiency in MS Office (Word, Excel, PowerPoint).<br>Fluency in English and Arabic are required (oral and written).<br>Excellent organizational and time management abilities, with demonstrated skills in prioritizing tasks effectively.</p><p></p></section>

Job Summary:<br>The Smart Plant Administrator will be support in SP3D System setup and configuration to help the Engineering fully utilizes the SP3D tools<br>Responsibilities:<br>Install, configure, and maintain Smart Plant systems Manage databases, backups, and performance tuning Handle system upgrades and patches Support project teams (engineering disciplines) Configure templates, catalogs, and standards Troubleshoot system issues and coordinate with vendors Ensure data integrity and system security<br>Qualifications Required:<br>Bachelor's degree in one of the following: Engineering (Mechanical, Electrical, Chemical, or Industrial) Computer Science / IT Information Systems Smart Plant 3D (SP3D) Smart Plant Foundation (SPF) Smart Plant P&ID (SPPID) Smart Plant Instrumentation (SPI / Intools) Database management (SQL Server / Oracle) Windows Server administration Basic networking concepts Data modeling and configuration inside Smart Plant systems Integration between Smart Plant tools (e.g., SPF integration)

We're Hiring | Junior Administrator Location: Sadat City, Menoufia, Egypt Employment Type: Full-time | On-site We are looking for a motivated and detail-oriented Junior Administrator to join our Operations team. This role is ideal for someone at the beginning of their career who is eager to learn, grow professionally, and gain hands-on experience in administration and operations within a dynamic manufacturing environment. Key Responsibilities Provide daily administrative support to the Operations team. Coordinate office activities and follow up on assigned tasks. Prepare reports, presentations, and other administrative documents. Maintain accurate records and organize company files. Coordinate meetings and prepare meeting minutes when required. Assist with purchasing requests and administrative processes. Communicate with internal departments to ensure smooth workflow. Support operational projects and other tasks assigned by management. Qualifications Bachelor's degree in Business Administration, Commerce, or a related field.0–2 years of experience (Fresh graduates are welcome to apply). Good knowledge of Microsoft Office (Excel, Word, Power Point). Strong organizational and communication skills. Ability to manage multiple tasks and meet deadlines. Good command of English. Chinese language is a plus but not required. What We Offer Professional and supportive work environment. Career growth opportunities. Hands-on learning and development. Competitive salary and benefits. If you're passionate about administration and looking to build your career, we'd love to hear from you. Apply through Linked In or send your CV to youssef4.mohamed@midea.comOnly shortlisted candidates will be contacted.

Location: Hyde Park Business District<br>We are looking for a motivated and presentable Sales Administrator to join us. This is an excellent opportunity for fresh graduates or candidates looking to start their career in sales administration.<br>Responsibilities:<br>* Support the sales team with daily administrative tasks.* Prepare quotations, reports, and sales documents.* Follow up with clients and maintain customer records.* Coordinate with internal departments to ensure smooth workflow.* Handle incoming inquiries and provide professional customer service.* Update and maintain sales databases and records.*Publish and update property listings on Facebook, Property Finder, Bayut and Dubizzle.<br>Requirements:<br>* Bachelor’s degree in any relevant field.* No prior experience is required.* Presentable and professional appearance.* Strong communication and interpersonal skills.* Good command of English.

???? We're Hiring | Remote School Administrator<br>Behind every great school is an exceptional administration team.<br>As Tchaikovsky School continues to grow, we're looking for a School Administrator who is passionate about creating an outstanding experience for students, parents, and instructors.<br>If you're someone who loves organization, communication, solving problems, and making operations run seamlessly, this could be the perfect opportunity for you.<br>Position<br>???? Remote???? Full-Time | 6 Days per Week<br>You'll be responsible for:<br>• Managing student schedules and lesson coordination• Supporting parents throughout their learning journey• Coordinating with our international team of instructors• Ensuring smooth daily operations across the school• Delivering a premium customer experience<br>We're looking for someone who:<br>✔ Has exceptional organizational skills✔ Communicates professionally in English✔ Is proactive and detail-oriented✔ Enjoys working in a fast-paced environment✔ Takes ownership and solves problems independently<br>Interested?<br>To be considered for this position:<br>1️⃣ Apply through the Linked In job posting.2️⃣ Complete all the application questions thoughtfully and in detail.<br>We carefully review every application, and your responses will play an important role in our selection process.<br>If you're excited to contribute to one of the region's leading music schools, we look forward to receiving your application.<br>#Hiring #Remote Job #School Administrator #Education #Operations #Customer Experience #Remote Work #Careers #Music Education #Tchaikovsky School

Company Description Hadbrok Insurance Brokers S. A. E. has been active in the Egyptian market since 1982 and is recognized as a leading insurance broker serving both public and private sector clients. The company supports a broad range of customers, from private individuals and SMEs to large conglomerates, with tailored policies and Global Program applications, including “DIC” / “DIL” conditions. <br>Role Description The Accounting Administrator is an on-site role based in Maadi. This role is responsible for supporting day-to-day accounting and administration operations, including recording transactions, reconciling accounts, and assisting with the preparation and review of financial statements and administrative tasks. The Accounting Administrator will handle data entry, maintain accurate financial and admin records, process invoices and payments, insurance policy issuance records, and support period-end closing activities. The role also involves coordinating with internal teams to resolve discrepancies, preparing basic regular and financial reports, and ensuring compliance with company policies and relevant regulations. The individual in this position will contribute to the smooth running of the admin and finance function and provide administrative support to the teams as needed.<br>Qualifications Candidates should possess strong Accounting and Finance skills, with experience in basic bookkeeping and financial processes. Candidates should possess the ability to work with Financial Statements, including preparation, review, and reconciliation of accounts. Candidates should possess solid Analytical Skills to interpret financial data, identify variances, and support decision-making. Candidates should possess effective Communication skills to collaborate with colleagues, clarify discrepancies, and present financial information clearly. Candidates should ideally have proficiency with accounting software and MS Excel, and strong attention to detail and accuracy. Candidates should ideally have a diploma or bachelor’s degree in Accounting, Finance, or a related field, and prior experience in an accounting or administrative support role. Candidates should demonstrate integrity, reliability, and the ability to work on-site in Qesm El Maadi within set deadlines.

Role: Open Shift Administrator, 6-9 yr experience.<br>Permanent Role - Egypt<br>JD: As Open Shift engineer, this person is required to estimate, plan, setup, monitor and troubleshoot Open Shift Environment. Work will span multiple environments such as development, staging and production. Work will also include evaluation of new technology and internalizing it.<br>Skills:<br>A Good understanding of Open Stack<br>Kubernetes/Open Shift (4.x) administration (Installation, Patching, migration, application on-boarding, SSL certificates deployment, configuring ingress controllers, integrating with load balancers, storage solutions, container registry, integrating with identity management tools, integrating with vaults, etc) Work in Operations team during office hours and on call as required. Linux/Unix Administration Configuring/administering monitoring tools (Prometheus, Grafana, similar tools) on Kubernetes/Open Shift clusters. Working experience with IBM Cloudpak for Integration(CP4I). Logging Tools (EFK Stack, similar tools) administration. Experience with Open Shift Data Foundation. Understanding the Dev Ops Tools/process would be added advantage Knowledge on CI/CD tools (Jenkins, Nexus, JFROG, Container Registry, Sonar Qube, etc.,). Container Native Storage tools (NFS,S3,Port Worx,Ceph,etc) administration. Good Knowledge/Understanding in Microservices. Knowledge with Hypervisors and Kubernetes, docker would be added advantage Maintaining lab environment to assess technical solutions and support SDN and NFV product POC testing Shell Scripting and Software development experience, including API development (REST, XML, etc.) Adhering to SLAsITIL Processes awareness and adhering to Handling tickets / requests Has worked on Redhat Open Shift Containerization. Experience on Cluster Upgrade & updates Experience on RHEL Linux Operating system. Knowledge on ODF and NFS file system and Nexus repositorybuilding and managing Infra, storage and worker nodes. POD management and resource scaling. Knowledge on docker and Kubernetes Knowledge on CP4I (cloud pak for integration) and ELK will be added benefit.

About the Role<br>We are seeking a detail-oriented and proactive Recruitment Administration Specialist to join our team. In this role, you will provide flexible and efficient administrative support across the recruitment lifecycle, acting as the key contact for all process-related queries. You will work closely with recruiters, hiring managers, and stakeholders to ensure a smooth and compliant recruitment experience.<br>Key Responsibilities Manage core recruitment administration tasks such as job postings, interview scheduling, offer management, onboarding, and system updates. Handle more complex requests and support junior team members through training and buddying. Maintain accurate reports, trackers, and documentation (e.g., Operations Manual). Ensure data accuracy and compliance with internal and client policies. Collaborate effectively with recruiters, hiring managers, vendors, and other stakeholders. Provide first-line support for escalations and process updates. Contribute to process improvement projects focused on efficiency and cost savings. Oversee work allocation and quality checks for other coordinators. Fully utilize recruitment technology and automation tools.<br>Performance Outcomes High data accuracy and timely task completion. Strong stakeholder satisfaction and service level adherence. Effective use of digital tools and automation. Active contribution to team projects and continuous improvement.<br>Skills and Experience<br>Behavioural Skills:Growth mindset and adaptability to change Strong communication and stakeholder partnering Critical thinking and prioritization Mentoring and knowledge sharing<br>Technical Skills:Proficiency in MS Office and recruitment systems Strong data literacy and admin tech skills Experience in recruitment administration Ability to deliver training and write SOPs

About the Role<br>We are seeking a detail-oriented and proactive Recruitment Administration Specialist to join our team. In this role, you will provide flexible and efficient administrative support across the recruitment lifecycle, acting as the key contact for all process-related queries. You will work closely with recruiters, hiring managers, and stakeholders to ensure a smooth and compliant recruitment experience.<br>Key Responsibilities Manage core recruitment administration tasks such as job postings, interview scheduling, offer management, onboarding, and system updates. Handle more complex requests and support junior team members through training and buddying. Maintain accurate reports, trackers, and documentation (e.g., Operations Manual). Ensure data accuracy and compliance with internal and client policies. Collaborate effectively with recruiters, hiring managers, vendors, and other stakeholders. Provide first-line support for escalations and process updates. Contribute to process improvement projects focused on efficiency and cost savings. Oversee work allocation and quality checks for other coordinators. Fully utilize recruitment technology and automation tools.<br>Performance Outcomes High data accuracy and timely task completion. Strong stakeholder satisfaction and service level adherence. Effective use of digital tools and automation. Active contribution to team projects and continuous improvement.<br>Skills and Experience<br>Behavioural Skills:Growth mindset and adaptability to change Strong communication and stakeholder partnering Critical thinking and prioritization Mentoring and knowledge sharing<br>Technical Skills:Proficiency in MS Office and recruitment systems Strong data literacy and admin tech skills Experience in recruitment administration Ability to deliver training and write SOPs

The Senior Project Admin is responsible for managing project communications, budgets, scheduling, and administrative tasks to ensure smooth project execution. They track progress, assist with planning, coordinate meetings, ensure compliance, and support contractor hiring while maintaining efficiency throughout the project lifecycle. Make phone calls related to project inquiries and updates. Organize project meetings, ensuring all logistics are handled. Take minutes during meetings, capturing key points and actions. Maintain the project calendar, keeping track of important dates and deadlines. Handle general administrative tasks such as filing, documentation, and correspondence. Track project budgets and expenditures, ensuring adherence to financial plans. Help prepare and review financial reports, monitoring spending against budget. Recommend adjustments to keep project finances on track. Assist in project planning, helping to define timelines, resources, and milestones. Coordinate with team members and departments to ensure smooth execution of project plans. Ensure that the project’s schedule is regularly updated and adjusted as necessary. Help set up project meetings, ensuring the right stakeholders are invited. Organize venues for meetings and events, ensuring everything is ready in advance. Provide logistical support during meetings, such as arranging refreshments or materials. Track the progress of ongoing projects, ensuring tasks are completed on time. Offer suggestions to improve efficiency and streamline project processes. Address any delays or issues that arise, collaborating with teams to resolve them. Maintain compliance with relevant regulations and standards. Monitor project activities to ensure they align with legal and organizational requirements. Prepare for audits and ensure all documentation is accurate and up to date. Assess employee performance, providing feedback and guidance where needed. Help in hiring contractors for the project, ensuring they meet the necessary qualifications and standards. Work with HR and other departments to finalize contracts and onboarding processes for contractors. Arrange with the IT department for any technical issues or equipment needed for the project. Ensure all project team members have access to the necessary IT resources, such as software or hardware. Troubleshoot or escalate any IT-related issues to ensure minimal disruption to project activities.<br>MINIMUM QUALIFICATION & REQUIREMENTSQualification Communication and coordination Time management Meeting organization and minute-taking Problem-solving and efficiency improvement Administrative and documentation skills Education Bachelor's degree in business administration, Project Management, or a related field. Total Years of Experience5-7 Years Work Experience (Previous work Industries) FMComputer Skills MSO

Share Point Administrator<br>We are seeking a skilled Share Point Administrator to support and maintain Share Point Server and Project Server (PWA) environments hosted on AWS. The ideal candidate will have hands-on experience with Share Point administration, troubleshooting, workflow management, and cloud-hosted environments.<br>Key Responsibilities<br>Administer and support Share Point Server and Project Server (PWA) environments. Manage Share Point site collections, web applications, content databases, service applications, and user permissions. Configure, maintain, and troubleshoot Share Point workflows using tools such as Nintex, Share Point Designer, and Power Automate. Monitor system performance, availability, and storage utilization. Support AWS-hosted Share Point infrastructure, including EC2, RDS, S3, IAM, and Cloud Watch. Assist in Share Point migration and upgrade projects, including on-premises to AWS migrations. Troubleshoot issues related to Share Point services, search functionality, workflows, and integrations. Support backup, recovery, patching, and maintenance activities. Ensure compliance with security policies and operational standards. Maintain technical documentation and operational procedures. Collaborate with cross-functional teams to resolve incidents and implement platform improvements. Provide end-user and technical support for Share Point-related issues.<br>Requirements Bachelor's degree in Computer Science, Information Technology, Information Systems, or a related field.4–7 years of experience in Share Point administration and support. Hands-on experience with Share Point Server (2016/2019 or later). Experience supporting Project Server / Project Web App (PWA) is preferred. Experience working with cloud-hosted environments, preferably AWS.<br>Technical Skills Share Point Server Administration Site Collection Management Share Point Permissions & Security Service Applications Administration Share Point Search Configuration Workflow Administration (Nintex, Share Point Designer, Power Automate)

<p>- Manage daily site administrative activities and documentation.<br>- Prepare and maintain attendance and timesheet records for workers and staff.<br>- Monitor workforce deployment and verify workers' presence at assigned locations.<br>- Conduct regular site visits to ensure manpower availability and operational compliance.<br>- Coordinate with site supervisors regarding workforce requirements and attendance issues.<br>- Follow up with subcontractors regarding manpower allocation and performance.<br>- Prepare daily, weekly, and monthly manpower reports.<br>- Maintain employee records and site-related documentation.<br>- Ensure timely submission of attendance, payroll, and manpower reports.<br>- Support project management with administrative and coordination tasks.<br>- Track workforce movements between different project locations.<br>- Handle administrative communication between sites and head off</p>

<ul><li>Manage employees’ files and HR documentation for all assigned branches.</li><li>Follow up attendance, leaves, and payroll inputs.</li><li>Coordinate onboarding and offboarding activities.</li><li>Ensure compliance with labor law and internal HR policies.</li><li>Support recruitment scheduling and hiring documentation.</li><li>Handle HR letters and employee requests.</li><li>Prepare HR reports and maintain HR databases.</li><li>Coordinate with branch managers regarding HR operations and employee issues.</li></ul>

About the Role<br>We are seeking a detail-oriented and proactive Recruitment Administration Specialist to join our team. In this role, you will provide flexible and efficient administrative support across the recruitment lifecycle, acting as the key contact for all process-related queries. You will work closely with recruiters, hiring managers, and stakeholders to ensure a smooth and compliant recruitment experience.<br>Key Responsibilities Manage core recruitment administration tasks such as job postings, interview scheduling, offer management, onboarding, and system updates. Handle more complex requests and support junior team members through training and buddying. Maintain accurate reports, trackers, and documentation (e.g., Operations Manual). Ensure data accuracy and compliance with internal and client policies. Collaborate effectively with recruiters, hiring managers, vendors, and other stakeholders. Provide first-line support for escalations and process updates. Contribute to process improvement projects focused on efficiency and cost savings. Oversee work allocation and quality checks for other coordinators. Fully utilize recruitment technology and automation tools.<br>Performance Outcomes High data accuracy and timely task completion. Strong stakeholder satisfaction and service level adherence. Effective use of digital tools and automation. Active contribution to team projects and continuous improvement.<br>Skills and Experience<br>Behavioural Skills:Growth mindset and adaptability to change Strong communication and stakeholder partnering Critical thinking and prioritization Mentoring and knowledge sharing<br>Technical Skills:Proficiency in MS Office and recruitment systems Strong data literacy and admin tech skills Experience in recruitment administration Ability to deliver training and write SOPs

Responsibilities Prepare quotations, proposals, contracts, and sales documentation. Process sales orders and ensure accuracy of customer information. Maintain CRM and sales databases with updated records. Coordinate with finance for invoicing, payment follow-up, and customer account status. Support tender and bid submission activities. Coordinate project initiation and handover from sales to delivery teams. Track project milestones, timelines, and deliverables. Follow up with internal teams and customers on project progress. Maintain project schedules and status reports. Escalate delays, risks, and issues to management when required. Prepare weekly and monthly reports for management. Organize contracts, purchase orders, change requests, and project files.<br>Requirements <br>Strong organizational and multitasking skills. Bachelor’s degree from a reputable university (computer science background is preferred).3 -5 Years of experience in same filed Excellent communication and coordination abilities. Attention to detail and ability to meet deadlines. Ability to work effectively with cross-functional teams Proficiency in Microsoft Office (Excel, Power Point, Word) Experience with CRM-Strong reporting and documentation skills.