Secretary Jobs - Cairo Egypt

We are an industrial contracting company based at Nile Corniche, El-Mohandessin, looking for a professional executive secretary to join us immediately. Main tasks: 1- Office management, appointments, and correspondence 2- Organizing files and documents with high accuracy 3- Communicating with clients and external parties with tact and professionalism 4- Preparing reports and presentations 5- Following up daily tasks and executing them efficiently. Required qualifications: 1- At least two years of experience in the same field 2- Proficiency and mastery of Office programs (Word, Excel, PowerPoint) 3- Communication skills 4- High ability to organize and manage time 5- Calm, committed, and precise in work. <p><strong>Additional details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: morning and evening</li><li>Benefits: social insurance, transport allowance, overtime</li></ul>

<p>Secretary and Marketing</p>

<p>Job Overview</p><p>We are a leading company in the field of [interior design] seeking a competent secretary to join our team in Cairo. The role aims to support the executive management and coordinate daily office operations with high professionalism and a framework that adheres to approved work procedures, to facilitate operations and improve the experience of both customers and employees.</p><p>Key Responsibilities and Duties</p><ul><li>Manage daily correspondences and coordinate the schedule of officials and interviews and internal and external meetings.</li><li>Prepare simple correspondence and reports and coordinate print materials and promotional materials when needed.</li><li>Organize physical and electronic files and ensure rapid filing of important documents according to approved archiving policies.</li><li>Coordinate with human resources and finance departments to prepare administrative documents and routine requests.</li><li>Manage and periodically update the office wiki and internal communication channels.</li><li>Assist in organizing meetings and documenting minutes and conveying them to the relevant parties.</li><li>Provide logistical support for internal and external events as needed.</li></ul><p>Qualifications and Requirements</p><ul><li>A university degree in suitable fields (Bachelor’s degree).</li><li>Experience from 1 to 3 years in a secretary or administrative support role.</li><li>Proficiency in Modern Standard Arabic and colloquial Arabic with excellent writing and communication skills; basic English knowledge would be an advantage.</li><li>Familiarity with Microsoft Office programs (Word, Excel, PowerPoint) and email and calendar management systems.</li><li>High organizational skills, attention to detail, and ability to manage multiple tasks effectively.</li><li>Professional handling of correspondence and documents and meeting deadlines.</li><li>Ability to work in a team, under pressure, and take responsibility. Precision and confidentiality in handling sensitive information are required.</li></ul><p>Required Skills</p><ul><li>Time management, organization, and productivity enhancement.</li><li>Effective written and verbal communication skills.</li><li>Ability to use office management systems and Office applications efficiently.</li><li>Attention to detail and problem-solving and decision-making skills when needed.</li><li>Entrepreneurial spirit and ability to work independently with limited supervision.</li></ul><p>Benefits</p><ul><li>Competitive salary based on experience and qualifications with incentives.</li><li>Supportive work environment and opportunities for professional development and in-house training.</li><li>Paid annual leave, health insurance, and other perks according to company policy.</li></ul><p>Additional Information</p><p>Location: Cairo, Egypt. Contract type: Full-time. Job level: Senior Officer. Required education level: University degree (Bachelor’s). Years of experience: 1 to 3 years.</p>

<p>Tasks and Responsibilities:</p><p>Effectively managing daily administrative and office operations.</p><p>Following up on external correspondence and responding to emails in English professionally.</p><p>Preparing and formatting reports and schedules using MS Office programs.</p><p>Organizing appointments and meetings, and receiving company visitors in a manner consistent with the company's image and standards.</p><p>Communicating and coordinating with external parties and suppliers when necessary.</p><p>&nbsp;</p><p>&nbsp;</p><p>An Executive Secretary / Office Specialist is required for an import company.</p><p>Requirements:</p><p>Appropriate higher education degree.</p><p>Full proficiency in English (reading, writing, and speaking).</p><p>Excellent proficiency in computer programs, especially (Word, Excel, Outlook).</p><p>Good appearance and professional manner in interaction and communication.</p><p>High organizational skills and attention to detail.</p><p>Previous experience in secretarial or office management (especially in import and export companies) is preferred.</p>

<p><strong>Additional Details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: Morning shifts only</li><li>Benefits: Health insurance, social insurance, overtime</li></ul>

Organizing work and its policies within the office. Distributing tasks to employees of the various departments and sections according to the manager's orders. Setting interview times and manager's meetings according to his agenda. Arranging and organizing files and various documents on which administration work relies. Receiving written messages, calls, faxes, and emails, and presenting them to the manager at specific times, and responding to them. Attending meetings to present the agenda, take notes, and document the results of the meeting; to provide them to the manager at the right time. Communicating with the various departments, and ensuring that administrative decisions are implemented in the agreed manner. Providing periodic reports to the manager on work and staff follow-up, especially new employees, and ensuring their work is proceeding correctly, and their effectiveness in performing their tasks. Presenting suggestions and complaints submitted by employees and departments to the manager.<p><strong>Additional details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: morning only</li><li>Benefits: social insurance, overtime</li></ul>

&bull; Welcoming clients and visitors in the office • Answering calls and WhatsApp messages and directing them to specialists • Organizing the manager's appointments and schedule and arranging meetings • Filing and archiving contracts, documents, and files in paper and electronic form • Preparing letters, correspondence, and periodic reports • Entering client data into the system and following up on updates • Monitoring office expenses and needs • Coordinating between the sales team and management Requirements: • Bachelor’s degree • 1–3 years of experience in secretarial or administrative work (experience in real estate is a plus) • Proficiency in Microsoft Office (Word / Excel / Outlook) • Excellent communication skills and good customer handling • Precision, organization, and ability to manage more than one task at a time • Good level of English • Preference for residence near New Cairo or surrounding areas Benefits: • Fixed salary + attractive incentives • Respectful and stable work environment • Opportunity for development and growth with the company <p><strong>Additional Details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: Morning shifts only</li></ul>

Appearance good - mid-level experience. Higher qualification not required; handles the nature of the assigned job. Lives near the workplace near the Abour buildings, Salah Salem Road, Cairo. Salary determined at interview. <p><strong>Additional details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: morning only</li><li>Benefits: Social insurance</li></ul>

Secretary (girls only – recent graduate) An engineering company operating since 1988 seeks a recently graduated secretary – no experience. We provide a family-friendly work environment based on mutual respect and appreciation.<p><strong>Additional details</strong></p><ul><li>Number of vacancies: 3</li><li>Shift system: Morning only</li><li>Benefits: health insurance, social insurance, overtime</li></ul>

<p><strong>Additional Details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: Morning shifts only</li><li>Benefits: health insurance, social security</li></ul>

A secretary is required to join the Metal Town team, one of the leading companies in the field of supplying aluminum profiles.<br>Work location: 6th of October City<br>Required tasks: Managing daily administrative and office work; Preparing documents and reports using Word and Excel; Organizing and following up on appointments and meetings; Receiving calls and responding to inquiries; Coordinating between different departments within the company.<br>Required qualifications: Higher education degree; Full proficiency in Word and Excel; High organizational and administrative skills; Good appearance and politeness in dealing; Ability to work under pressure; Previous experience in the same field is preferred; Proficiency in English is preferred; Residents of 6th of October are preferred.<br>Those who wish to apply, please send your CV with a personal photo attached to the email: metaltowneg@gmail.com

<p><strong>Job overview and company</strong></p><p>We are a leading company in the business sector serving local and regional clients with modern offices in Cairo.&nbsp;</p><p>We are looking for an executive secretary with a strong presence and exceptional organizational skills to contribute to enhancing the effectiveness of the executive leadership and to support smooth and highly professional daily operations.</p><p>This role will work directly with the executive team and play a key role in managing appointments, internal coordination, and preparing vital documents.</p><p>&nbsp;</p><p><strong>Key responsibilities and duties</strong></p><ul><li>Manage the CEO’s schedules and ensure appointments and meetings are organized and efficiently coordinated with internal and external stakeholders.</li><li>Prepare meeting minutes, document decisions, follow up with the relevant teams, and ensure timely execution.</li><li>Handle phone calls and emails, and route inquiries to the appropriate parties quickly and accurately.</li><li>Manage correspondence and sensitive documents, maintaining secure and efficient electronic and physical filing systems.</li><li>Prepare regular reports and provide administrative support to the CEO and senior management team in setting up meetings and necessary materials.</li><li>Coordinate travel and related logistical arrangements for the executive leadership and their costs.</li><li>Support daily office operations and coordinate with HR, Finance, and Compliance to ensure smooth workflow.</li></ul><p>&nbsp;</p><p><strong>Qualifications and requirements</strong></p><ul><li>Bachelor’s degree in Business Administration or a related field.</li><li>At least 4 years of practical experience in an executive secretary/secretary role or similar roles, with experience in a fast-paced work environment.</li><li>Familiarity with email procedures, file management, and office automation systems.</li><li>Fluent in Arabic with good written and spoken English in a multinational work environment if possible.</li><li>Excellent organizational skills, analytical thinking, and ability to prepare reports and summaries professionally.</li><li>High ability to handle confidential information discreetly and direct it appropriately.</li></ul><p>&nbsp;</p><p><strong>Required skills</strong></p><ul><li>Time management and prioritization effectively.</li><li>High attention to detail and ability to work under pressure and meet deadlines.</li><li>Excellent written and verbal communication, and tact in dealing with senior executives, clients, and staff.</li><li>Proficiency in Microsoft Office, specifically Word, Excel, PowerPoint; and information management systems.</li><li>Ability to prepare and coordinate professional-level presentations and administrative documents.</li></ul><p>&nbsp;</p><p><strong>Benefits and perks</strong></p><ul><li>Competitive salary and social benefits, plus performance-based incentives.</li><li>Supportive work environment and opportunities to develop professional skills and career advancement.</li><li>Health insurance, and transportation facilities or alternatives according to internal policies.</li></ul>

<p><strong>Additional Details</strong></p><ul><li>Number of Vacancies: 1</li><li>Shift System: Morning and Evening</li></ul>

Executive secretary, &nbsp;CEO; secretary proficient in computer use. And skilled in secretarial tasks.* Commitment and accountability required. • The position is for females only.<p><strong>Additional details</strong></p><ul><li>Number of vacancies: 3</li><li>Shift system: Morning only</li><li>Benefits: Health insurance, social security, transport allowance, meals, housing, overtime</li></ul>

— External Secretary (Male) •              Perform company external errands. •              Assist with secretarial tasks inside the company. •              Commitment, discipline, and good conduct. This job is for men only <p><strong>Additional Details</strong></p><ul><li>Number of vacancies: 3</li><li>Shift system: Morning only</li><li>Benefits: Health insurance, social insurance, transport allowance, meals, housing, overtime</li></ul>

<p><strong>Additional details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: Morning only</li><li>Benefits: Social security</li></ul>

An executive secretary proficient in the following: Working on computers Fluent in English Administrative tasks Holds a university degree 5 years of experience in the same field Leadership personality Presentable appearance <p><strong>Additional Details</strong></p><ul><li>Number of vacancies: 2</li><li>Shift system: morning and evening</li><li>Driver's license: private</li><li>Benefits: health insurance, social insurance, transport allowance, overtime</li></ul>

The required tasks: Organizing work and its policies within the office. Assigning tasks to employees of the various departments and sections according to the manager's orders. Scheduling interviews and the manager's meetings according to his agenda. Arrange and organize files and various documents on which the administration's work rests. Receiving written messages, calls, faxes, emails, and presenting them to the manager at specified times, and replying to them. Attending meetings to present the agenda, take notes, and the results reached by the meeting; to provide them to the manager in a timely manner. Communicating with the various departments and ensuring the administrative decisions are implemented in the agreed manner. Providing periodic reports to the manager on work progress and staff, especially new employees, ensuring their work proceeds correctly and their effectiveness in performing their duties. Presenting suggestions and complaints submitted by employees and the various departments to the manager. <p><strong>Additional details</strong></p><ul><li>Number of vacancies: 1</li><li>Shift system: Morning only</li></ul>

The new company headquarters in Shiraton requires an Executive Secretary to handle appointment scheduling and diary management, correspondence, attend meetings and draft minutes, and prepare and present work reports. Main duties include organizing the director/president's schedule and reminding them of it, handling inquiries and replying to them via email and correspondence, assisting in social media marketing. Polished appearance, tact, good English language. <p><strong>Additional details</strong></p><ul><li>Number of vacancies: 1</li><li>Shifts: morning only</li><li>Benefits: health insurance, social insurance</li></ul>