Office boy Jobs - Cairo Egypt

We are seeking a highly capable and strategic Executive Office Manager to support the Country Director of a leading UK-based healthcare group operating in Egypt. The role requires a strong combination of executive office management, strategic coordination, operational oversight, and healthcare industry experience. The successful candidate will act as a trusted partner to the Country Director, ensuring smooth executive operations, supporting strategic initiatives, driving implementation follow-through, and coordinating cross-functional priorities across the organization. Healthcare sector experience and prior executive office support experience are essential for this role.<br>Key Responsibilities Executive Office Management Manage and oversee the daily operations of the Country Director’s office. Coordinate executive schedules, meetings, travel arrangements, and confidential correspondence. Prepare high-level reports, presentations, meeting briefs, and executive summaries. Ensure effective communication and coordination between the Country Director and internal/external stakeholders. Maintain confidentiality and professionalism in handling sensitive business matters. Strategic Planning & Implementation Support the Country Director in developing and executing strategic initiatives. Track and monitor implementation of strategic projects across departments. Coordinate follow-up actions, KPIs, timelines, and accountability frameworks. Prepare progress reports and strategic performance updates for leadership meetings. Assist in organizational planning, transformation projects, and operational improvement initiatives. Stakeholder & Operations Coordination Liaise with regional and UK headquarters teams to align local operations with group objectives. Coordinate with healthcare facilities, operational teams, and department heads to ensure strategic alignment. Support governance processes, leadership meetings, and executive committees. Facilitate communication between business units and ensure timely execution of priorities. Administrative & Leadership Support Draft executive communications, policies, and operational documents. Organize board meetings, leadership reviews, and strategic workshops. Support budget tracking, procurement coordination, and office administration where required. Contribute to building efficient executive office systems and workflows.<br>Qualifications & Experience Bachelor’s degree in Business Administration, Healthcare Management, Management, or related field. Strong strategic thinking and execution capabilities. Master’s degree or MBA is an advantage. Minimum 5–8 years of experience in: Executive office management, Strategic coordination or PMO functions, Healthcare or hospital sector operations Previous experience supporting senior executives or country leadership is mandatory. Experience in multinational or international organizations, preferably UK-based groups, is highly preferred. Ability to manage multiple priorities under pressure. High level of discretion, professionalism, and confidentiality. Advanced proficiency in Microsoft Office (Power Point, Excel, Word). Fluent in English and Arabic (written and spoken).<br>Working Days: Monday to Friday ( Saturday & Sunday off ). Working Hours: 11:00AM to 7:00PMWork Location: Heliopolis, Cairo.

<h2>Office Administrator&nbsp;</h2><h3>Position: Office Administrator</h3><h4>Job Summary</h4><p>We are seeking a highly organized and proactive Office Administrator with strong experience in Finance, Human Resources, Office Management, and Customer Service. The ideal candidate will be responsible for ensuring smooth daily operations, supporting management, handling administrative and financial tasks, coordinating HR activities, and delivering excellent customer service.</p><h2>Key Responsibilities</h2><h3>Finance &amp; Accounting</h3><ul><li>Prepare and process invoices, quotations, purchase orders, and payments.</li><li>Monitor company expenses and maintain financial records.</li><li>Assist with monthly financial reports and budget tracking.</li><li>Follow up on client payments and accounts receivable.</li><li>Coordinate with external accountants and auditors.</li><li>Manage petty cash and office expenditures.</li><li>Ensure compliance with company financial policies.</li></ul><h3>Human Resources</h3><ul><li>Manage recruitment activities, including job postings, candidate screening, and interview coordination.</li><li>Maintain employee records and HR documentation.</li><li>Handle onboarding and offboarding processes.</li><li>Monitor employee attendance, leave requests, and payroll data.</li><li>Assist in implementing HR policies and procedures.</li><li>Coordinate employee performance evaluations and training programs.</li></ul><h3>Office Management</h3><ul><li>Oversee daily office operations and administrative activities.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Maintain filing systems and company records.</li><li>Ensure a productive, organized, and professional work environment.</li><li>Support management with administrative and operational tasks.</li></ul><h3>Customer Service &amp; Client Relations</h3><ul><li>Handle customer inquiries and complaints professionally.</li><li>Follow up with clients regarding services and projects.</li><li>Maintain strong relationships with customers and business partners.</li><li>Coordinate with internal departments to ensure client satisfaction.</li><li>Prepare reports and updates for management regarding customer feedback.</li></ul>

We’re Hiring | Administrative Assistant (Turkish Speaker) <br>???? Location: Nasr City (Full-time, Office-based)???? Working Hours: 8:00 AM – 5:00 PM???? Days Off: Friday & Saturday<br>Role Description:* Provide administrative and office support to the team.* Coordinate communication in Turkish and English with internal and external stakeholders.* Manage schedules, meetings, and travel arrangements.* Prepare reports, documents, and presentations.* Handle correspondence, filing, and record management.* Support day-to-day office operations and ensure smooth workflow.* Assist with coordination between departments and follow up on pending tasks.<br>Qualifications:* Excellent command of Turkish (spoken & written)* Very good command of English* Strong communication and organizational skills* Proficiency in Microsoft Office* Ability to manage multiple tasks in a fast-paced environment<br>Please send your CV to marwa.ahmed@orkin.com.eg

<p><u>About the Job</u></p><p>&nbsp;We are looking for a professional and friendly Receptionist to be the first point of contact for visitors and clients while providing administrative support.</p><p></p><p><u>Job Description</u></p><p>Welcome visitors and clients professionally.</p><p>Answer and direct phone calls.</p><p>Schedule appointments and manage meeting rooms.</p><p>Handle incoming and outgoing correspondence.</p><p>Maintain office records and perform administrative tasks.</p><p>Coordinate with different departments when needed.</p><p></p><p><u>Job Requirements</u></p><p>Bachelor's degree.</p><p>Minimum 1 year of experience as a Receptionist or in a similar role.</p><p>Excellent communication and interpersonal skills.</p><p>Good command of English.</p><p>Proficiency in Microsoft Office.</p><p>Professional appearance and positive attitude.</p><p>Strong organizational and multitasking skills.<br><br>Are you a master of first impressions and a wizard of organization? We are searching for an exceptional <strong>Receptionist</strong> to be the vibrant heart of our bustling Cairo office! This is an incredible opportunity for an experienced professional to join our dynamic team and play a pivotal role in creating a welcoming and efficient environment. If you thrive in a fast-paced setting and possess a keen eye for detail, we want to hear from you!</p><p><strong>Overview:</strong> As our Receptionist, you will be the face and voice of our organization, ensuring every visitor and caller receives a warm, professional welcome. You will be instrumental in maintaining the smooth operation of our office, handling a variety of administrative tasks, and providing crucial support to our team.</p><ul><li><p><strong>Responsibilities:</strong></p></li><li><p>Expertly manage the reception area, greeting and directing visitors with professionalism and a friendly demeanor.</p></li><li><p>Handle incoming calls, direct inquiries, and provide accurate information, ensuring seamless communication.</p></li><li><p>Oversee and maintain office supplies, ensuring stock levels are optimal and orders are placed promptly.</p></li><li><p>Coordinate meeting room bookings, manage calendars, and assist with scheduling appointments.</p></li><li><p>Manage incoming and outgoing mail and deliveries, ensuring efficient distribution.</p></li><li><p>Provide comprehensive administrative support, including data entry, filing, and document preparation.</p></li><li><p>Assist with various office management tasks to ensure a productive and harmonious workplace.</p></li></ul><p><strong>Skills &amp; Technologies:</strong> You will leverage your expertise in <strong>Microsoft Office Suite</strong> daily, alongside your exceptional <strong>Administration</strong> and <strong>Office Management</strong> capabilities. Your strong <strong>Customer Service</strong> orientation and advanced <strong>Organizational Skills</strong> will be key to your success.</p><p><strong>Growth Opportunities:</strong> This role offers a fantastic platform for an experienced individual to deepen their administrative expertise and take on greater responsibility in office management. We believe in nurturing talent and providing avenues for continuous professional development within our supportive environment.</p><p><strong>Team &amp; Culture:</strong> Join a collaborative and energetic team in our vibrant <strong>on-site</strong> office located in <strong>Cairo, Egypt</strong>. We pride ourselves on a culture of mutual respect, efficiency, and a shared commitment to excellence. Your contributions will be highly valued and recognized.</p><p><strong>Impact:</strong> You will be central to creating an inviting and well-organized office atmosphere that supports the productivity and well-being of our entire team. Your efficiency and welcoming presence will significantly contribute to our professional image and operational success.</p><p><strong>Requirements</strong></p><ul><li><p>Are you ready to elevate your career and bring your administrative prowess to our team? We are looking for an <strong>Experienced Receptionist</strong> with a proven track record of excellence!</p></li><li><p><strong>Required Skills:</strong></p><ul><li><p><strong>Administration:</strong> Demonstrated expertise in managing office operations and administrative processes.</p></li><li><p><strong>Office Management:</strong> A solid background in overseeing office functions, supplies, and general upkeep.</p></li><li><p><strong>Microsoft Office:</strong> Advanced proficiency in Word, Excel, Outlook, and PowerPoint is essential.</p></li><li><p><strong>Customer Service:</strong> Exceptional ability to provide outstanding service to visitors and callers.</p></li><li><p><strong>Communication Skills:</strong> Superb verbal and written communication for effective interaction.</p></li><li><p><strong>Organizational Skills:</strong> Impeccable ability to prioritize tasks, manage time, and maintain an orderly environment.</p></li><li><p><strong>Problem Solving:</strong> A proactive approach to addressing challenges and finding efficient solutions.</p></li><li><p><strong>Attention to Detail:</strong> Meticulous accuracy in all tasks, from data entry to scheduling.</p></li><li><p><strong>Multitasking:</strong> Capacity to manage multiple responsibilities effectively in a dynamic setting.</p></li><li><p><strong>Interpersonal Skills:</strong> Ability to build rapport and work collaboratively with colleagues and external contacts.</p></li></ul></li><li><p><strong>Experience Requirements:</strong> We are seeking candidates with <strong>3-7 years</strong> of dedicated experience in a similar administrative or receptionist role.</p></li><li><p><strong>Career Level Expectations:</strong> This is an <strong>Experienced</strong> level position, ideal for a professional ready to take on significant responsibility and contribute immediately to our team's success.</p></li></ul><p></p>

<ul><li><p>Providing general administrative support such as managing correspondence, scheduling appointments, organizing meetings, and maintaining files and records.</p></li><li><p>Assisting in the day-to-day operations of the office, including managing office supplies, handling incoming and outgoing mail, and ensuring office equipment is functioning properly.</p></li><li><p>Entering data into computer systems, maintaining databases, and preparing reports and documents as needed.</p></li><li><p>Maintaining accurate records of administrative activities and other relevant information.</p></li><li><p>Collaborating with other administrative staff members and departments to achieve common goals and support overall company objectives.</p></li><li><p>Arrange daily and regular maintenance for office facilities.</p></li><li><p>Arrange scheduled and occasional maintenance for office utilities, i.e., electricity, plumbing, air conditions, … etc. § Maintain inventory stock for the frequently used office supplies and consumables (i.e., housekeeping tools, printing papers, spare parts, groceries, …etc)</p></li><li><p>Contact suppliers to provide technical and financial quotation for different office supplies (i.e., furniture, computers, printers, … etc.).</p></li><li><p>Initiate and follow up the approval process required for different asset and/or consumable purchases.</p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p>Female, holder of a bachelor’s degree.</p></li><li><p>0 - 2 years of relevant administrative work experience.</p></li><li><p>Good communication skills.</p></li><li><p>Fluent in English written and spoken.</p></li><li><p>Comfortable in a fast-paced environment.</p></li><li><p>Ability to handle multiple tasks and projects at hand</p></li><li><p>Hard worker, energetic and eager to learn.</p></li></ul><p></p>

<p><strong>Are you ready to be the welcoming face and organizational heart of a thriving Real Estate office in Cairo, Egypt?</strong> We are seeking a dynamic and highly motivated <strong>Receptionist</strong> to join our dedicated team. This is an incredible opportunity for an individual with a passion for exceptional customer service and a knack for seamless office administration to make a significant impact from day one. If you're eager to grow your career in a vibrant, on-site environment, we want to hear from you!</p><p><strong>Overview:</strong> As our Receptionist, you will be the first point of contact for clients and visitors, setting the tone for their experience. You will play a crucial role in ensuring the smooth daily operations of our office, contributing directly to our professional image and client satisfaction. This is a full-time, on-site position where your energy and organizational prowess will be highly valued.</p><p><strong>Responsibilities:</strong></p><ul><li><strong>Deliver outstanding customer service</strong> by warmly greeting and assisting clients, visitors, and callers with professionalism and a positive attitude.</li><li><strong>Manage incoming calls and correspondence</strong>, directing inquiries to the appropriate departments or individuals efficiently.</li><li><strong>Oversee office management tasks</strong> including maintaining a tidy reception area, scheduling appointments, and managing office supplies.</li><li><strong>Provide administrative support</strong> to various teams, assisting with data entry, filing, and document preparation.</li><li><strong>Act as a key liaison</strong> for client relations, ensuring all interactions are handled with care and efficiency.</li><li><strong>Support real estate operations</strong> by assisting with client intake, property inquiries, and general office coordination.</li><li><strong>Proficiently utilize Microsoft Office Suite</strong> for daily tasks, including Word, Excel, Outlook, and PowerPoint.</li></ul><p><strong>Skills &amp; Technologies:</strong> This role demands a blend of exceptional soft skills and solid technical proficiency. You will leverage your expertise in <strong>Administration</strong>, <strong>Office Management</strong>, and the full <strong>Microsoft Office Suite</strong>. Your natural ability in <strong>Customer Service</strong>, <strong>Client Relations</strong>, and understanding the nuances of the <strong>Real Estate</strong> sector will be paramount to your success.</p><p><strong>Growth Opportunities:</strong> As an entry-level professional with 2-4 years of experience, you'll find ample opportunities to expand your skill set within a supportive environment. We believe in nurturing talent and providing pathways for career advancement within our administration and customer service departments. Your dedication will open doors to new challenges and responsibilities.</p><p><strong>Team &amp; Culture:</strong> Join a collaborative and friendly team where your contributions are recognized and valued. We foster a culture of respect, professionalism, and continuous improvement. Located in the bustling heart of <strong>Cairo, Egypt</strong>, our on-site office provides a dynamic and engaging atmosphere where you can thrive.</p><p><strong>Impact:</strong> Your role as Receptionist is vital to our success. You will directly contribute to creating a positive first impression for our clients and ensuring the operational efficiency of our office, making a tangible impact on our business and client satisfaction.</p>

<p>Are you a seasoned Mechanical Engineer with a passion for precision and a talent for technical office excellence? Join our dynamic team in <strong>Cairo, Egypt</strong>, as a <strong>Technical Office Mechanical Engineer</strong>! This is an exceptional <strong>on-site</strong> opportunity for an experienced professional to play a pivotal role in delivering cutting-edge engineering solutions.</p><p><strong>Overview:</strong> We are seeking a highly skilled and motivated Technical Office Mechanical Engineer to contribute to our innovative projects. You will be at the heart of our engineering operations, transforming conceptual designs into tangible, buildable plans. This role demands a keen eye for detail, a strong grasp of mechanical principles, and the ability to thrive in a fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li><strong>Lead the preparation of comprehensive technical office deliverables</strong>, including drawings, specifications, and reports.</li><li><strong>Masterfully utilize AutoCAD</strong> to produce detailed mechanical designs and layouts.</li><li><strong>Oversee and optimize Mechanical, Electrical, and Plumbing (MEP) systems documentation</strong>, ensuring accuracy and compliance.</li><li><strong>Conduct thorough design reviews</strong>, identifying potential issues and proposing innovative solutions.</li><li><strong>Collaborate closely with project teams</strong> to ensure seamless coordination and execution of mechanical aspects.</li><li><strong>Develop and maintain project schedules and budgets</strong> related to technical office activities.</li><li><strong>Provide expert technical support</strong> to on-site teams during project implementation.</li><li><strong>Ensure all documentation adheres to industry standards</strong> and project specifications.</li></ul><p><strong>Skills & Technologies:</strong> You will leverage your expertise in <strong>Mechanical Engineering</strong>, <strong>AutoCAD</strong>, and <strong>MEP systems</strong> daily. Proficiency in <strong>Microsoft Office Suite</strong> for reporting and communication is essential. Your ability to manage technical office functions will be critical to your success.</p><p><strong>Growth Opportunities:</strong> This role offers significant potential for professional development. You will be exposed to a diverse range of challenging projects, allowing you to expand your technical acumen and leadership capabilities. We foster an environment of continuous learning and empower our engineers to reach new heights in their careers.</p><p><strong>Team & Culture:</strong> Join a collaborative and supportive team of engineering professionals dedicated to excellence. We value innovation, teamwork, and a commitment to quality. Our on-site environment encourages direct collaboration and knowledge sharing, creating a vibrant and productive workplace.</p><p><strong>Impact:</strong> Your contributions will be instrumental in the successful delivery of critical engineering projects, directly influencing their efficiency, quality, and overall success. This is your chance to make a tangible impact on significant developments in Cairo and beyond.</p><p><strong>Requirements</strong></p><ul><li><strong>Experienced Professional:</strong> Possess <strong>5-10 years of progressive experience</strong> in Mechanical Engineering, with a strong focus on technical office functions.</li><li><strong>Mechanical Engineering Expertise:</strong> A solid foundation and proven track record in <strong>Mechanical Engineering</strong> principles and applications.</li><li><strong>Technical Office Mastery:</strong> Demonstrated experience in <strong>Technical Office Management</strong>, including documentation, design review, and coordination.</li><li><strong>AutoCAD Proficiency:</strong> Expert-level command of <strong>AutoCAD</strong> for detailed mechanical design and drafting.</li><li><strong>MEP Systems Acumen:</strong> In-depth knowledge and practical experience with <strong>Mechanical, Electrical, and Plumbing (MEP) Systems</strong>.</li><li><strong>Microsoft Office Savvy:</strong> Proficient in using the <strong>Microsoft Office Suite</strong> for reports, presentations, and data management.</li><li><strong>Analytical and Problem-Solving Skills:</strong> Exceptional ability to analyze complex technical challenges and devise effective solutions.</li><li><strong>Communication and Collaboration:</strong> Strong verbal and written communication skills, with the ability to collaborate effectively with multidisciplinary teams.</li><li><strong>Attention to Detail:</strong> A meticulous approach to work, ensuring accuracy and completeness in all deliverables.</li></ul>

<h3>Freelance Technical Office Engineers Required</h3><p>We are currently looking for <strong>three Freelance Technical Office Engineers</strong> for project-based assignments in the following disciplines:</p><ul><li><strong>Civil Technical Office Engineer</strong></li><li><strong>Architectural Technical Office Engineer</strong></li><li><strong>MEP Technical Office Engineer</strong></li></ul><h3>Responsibilities</h3><ul><li>Prepare and develop <strong>Shop Drawings</strong> in accordance with approved design drawings, specifications, and project requirements.</li><li>Produce detailed construction and coordination drawings.</li><li>Review IFC drawings and resolve technical issues.</li><li>Coordinate with other disciplines to ensure proper integration of all systems.</li><li>Prepare As-Built Drawings when required.</li><li>Deliver high-quality drawings within agreed project timelines.</li></ul><h3>&nbsp;</h3><p>&nbsp;</p><p>&nbsp;</p>

Job Title: HR & Administration Assistant Reports To: HR/ Admin Operations SV (dotted line to HRBP for governance alignment) Functional Partnership: Relevant Market / BUFunction: HR/ Administration Location: 6th October, Industrial Zone, Giza, Egypt. Grade: Hay<br>Operating Context<br>The HR/ Administration Assistant operates within a structured HR operating model supporting:HR Operations execution Commercial and Factory administrative coordination Office and facility management Government documentation support<br>The role functions within a regulated, cost-disciplined, multi-department environment requiring:High coordination discipline Documentation accuracy Facility and office control standards Confidential handling of employee data Alignment to enterprise governance and reporting systems<br>The role is an enabling function and does not carry workforce governance authority.<br>Job Purpose<br>The HR Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations SV. The HR Admin Assistant supports the Human Resources function by handling personnel administration, employee records, and day-to-day HR operations, in addition to general administrative and office management tasks. The role ensures smooth office operations while maintaining compliance with labour laws, internal policies, and governance frameworks.<br>The role ensures:Smooth office operations Accurate documentation handling Timely processing of administrative transactions Structured meeting and travel coordination Compliance with internal policies and regulatory requirements<br>The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.<br>Key Responsibilities A. Administrative & Office Coordination Manage office supplies, pantry, equipment inventory, and vendor coordination Raise purchase requests and follow up on Purchase Orders (POs) with procurement. Ensure proper documentation of approvals and audit traceability Oversee office administration tasks (supplies, maintenance, vendors, etc.). Coordinate with service providers (cleaning, security, facility management). Support office events, meetings, and logistics. Maintain administrative records and contracts with vendors. Ensure smooth day-to-day office operations.<br>B. Documentation & Filing Control Maintain organized, secure filing systems for administrative and HR-related documentation (hard & soft copies). Ensure documentation complies with retention standards and internal policy Maintain confidentiality and data protection discipline Maintain and update employee files Handle onboarding documentation (contracts, forms, social insurance, etc.). Manage employee records, including promotions, transfers, and terminations. Ensure compliance with local labor laws and internal regulations. Maintain confidentiality and data protection discipline Manage incoming and outgoing correspondence in a timely and organized manner.<br><br>C. HR Operational Support (Overflow & Structured Assistance) Support HR Operations Specialist during high-volume periods under supervision Prepare documentation packs for onboarding and offboarding Track document collection status for payroll, visas, and insurance Coordinate logistics for recruitment interviews and onboarding sessions Ensure all support remains within approved governance frameworks Administer employee benefits programs, including medical insurance, social insurance, and other company benefits. Coordinate employee enrollment, additions, deletions, and updates with service providers. Manage mobile lines allocation and tracking in line with company policy. Act as a point of contact for employee inquiries related to benefits. Ensure accurate records and timely updates for all benefits-related data. Local Governance Authority: HR Operations Specialist Central Governance Authority: Operational Excellence Manager & Head of HRTrack expense submissions and follow-ups<br><br>E. Government & Regulatory Documentation Support Assist in tracking contract renewals and government documentation Maintain updated GOSI and statutory files under HR Operations guidance Support document preparation for audits or inspections Escalate compliance risks immediately to HR Operations Specialist<br>F. Facility & Office Standards Maintain office standards aligned with GHK / 5S practices Liaise with facility management for maintenance issues Ensure orderly, professional office environment Support workplace event logistics where required<br>G. Administrative Operations Transportation Management Manage employee transportation services and bus routes Coordinate transportation schedules according to operational requirements Follow up on transportation contracts, renewals, invoices, and payments Mobile Lines & Telecommunications Manage company mobile lines and landline services including activation, deactivation, and package modifications Monitor monthly invoices and maintain employee mobile allowance records Invoice Processing & Payment Follow-up Prepare and submit invoices through DWS workflow and follow up approvals with stakeholders Coordinate with Finance and Treasury to ensure timely payments<br>Clear Role Boundaries This role IS:Administrative and coordination support function Office and documentation control enabler Overflow support to HR Operations Service-oriented liaison This role IS NOT:Workforce governance authority HR decision-maker Payroll approver ER handler Compensation or talent framework owner<br><br><br><br>Key Interfaces Internal HR Operations Specialist (Primary Line Manager) HRBP (Governance awareness) Head of HR – enterprise direction, standards and operating model Finance – PO and payment processing Legal – documentation requests Commercial & Factory teams External Travel agencies Government offices Facility vendors Suppliers<br>Key Performance Indicators Administrative Excellence Timely completion of assigned tasks PO and payment accuracy rate ≥98%Zero penalties due to delayed visa or government processing Documentation & Compliance Filing accuracy and audit readiness Zero lost or incomplete employee documentation Service Quality Meeting coordination without scheduling conflicts Positive internal service feedback Facility Standards GHK / 5S compliance adherence<br>Development Pathway Administration Assistant - HR Operations Specialist<br>Progression requires:Demonstrated accuracy and compliance discipline Strong system literacy Exposure to payroll and HRIS processes Proven confidentiality and governance mindset Basic workforce administration capability

Job Title: HR & Administration Assistant Reports To: HR/ Admin Operations SV (dotted line to HRBP for governance alignment) Functional Partnership: Relevant Market / BUFunction: HR/ Administration Location: 6th October, Industrial Zone, Giza, Egypt. Grade: Hay<br>Operating Context<br>The HR/ Administration Assistant operates within a structured HR operating model supporting:HR Operations execution Commercial and Factory administrative coordination Office and facility management Government documentation support The role functions within a regulated, cost-disciplined, multi-department environment requiring:High coordination discipline Documentation accuracy Facility and office control standards Confidential handling of employee data Alignment to enterprise governance and reporting systems The role is an enabling function and does not carry workforce governance authority.<br>Job Purpose<br>The HR Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations SV. The HR Admin Assistant supports the Human Resources function by handling personnel administration, employee records, and day-to-day HR operations, in addition to general administrative and office management tasks. The role ensures smooth office operations while maintaining compliance with labour laws, internal policies, and governance frameworks.<br>The role ensures:Smooth office operations Accurate documentation handling Timely processing of administrative transactions Structured meeting and travel coordination Compliance with internal policies and regulatory requirements The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.<br>Key Responsibilities A. Administrative & Office Coordination Manage office supplies, pantry, equipment inventory, and vendor coordination Raise purchase requests and follow up on Purchase Orders (POs) with procurement. Ensure proper documentation of approvals and audit traceability Oversee office administration tasks (supplies, maintenance, vendors, etc.). Coordinate with service providers (cleaning, security, facility management). Support office events, meetings, and logistics. Maintain administrative records and contracts with vendors. Ensure smooth day-to-day office operations.<br>B. Documentation & Filing Control Maintain organized, secure filing systems for administrative and HR-related documentation (hard & soft copies). Ensure documentation complies with retention standards and internal policy Maintain confidentiality and data protection discipline Maintain and update employee files Handle onboarding documentation (contracts, forms, social insurance, etc.). Manage employee records, including promotions, transfers, and terminations. Ensure compliance with local labor laws and internal regulations. Maintain confidentiality and data protection discipline Manage incoming and outgoing correspondence in a timely and organized manner. <br><br>C. HR Operational Support (Overflow & Structured Assistance) Support HR Operations Specialist during high-volume periods under supervision Prepare documentation packs for onboarding and offboarding Track document collection status for payroll, visas, and insurance Coordinate logistics for recruitment interviews and onboarding sessions Ensure all support remains within approved governance frameworks Administer employee benefits programs, including medical insurance, social insurance, and other company benefits. Coordinate employee enrollment, additions, deletions, and updates with service providers. Manage mobile lines allocation and tracking in line with company policy. Act as a point of contact for employee inquiries related to benefits. Ensure accurate records and timely updates for all benefits-related data. Local Governance Authority: HR Operations Specialist Central Governance Authority: Operational Excellence Manager & Head of HR<br> Track expense submissions and follow-ups<br><br>E. Government & Regulatory Documentation Support Assist in tracking contract renewals and government documentation Maintain updated GOSI and statutory files under HR Operations guidance Support document preparation for audits or inspections Escalate compliance risks immediately to HR Operations Specialist<br>F. Facility & Office Standards Maintain office standards aligned with GHK / 5S practices Liaise with facility management for maintenance issues Ensure orderly, professional office environment Support workplace event logistics where required G. Administrative Operations Transportation Management Manage employee transportation services and bus routes Coordinate transportation schedules according to operational requirements Follow up on transportation contracts, renewals, invoices, and payments Mobile Lines & Telecommunications Manage company mobile lines and landline services including activation, deactivation, and package modifications Monitor monthly invoices and maintain employee mobile allowance records Invoice Processing & Payment Follow-up Prepare and submit invoices through DWS workflow and follow up approvals with stakeholders Coordinate with Finance and Treasury to ensure timely payments<br>Clear Role Boundaries This role IS:Administrative and coordination support function Office and documentation control enabler Overflow support to HR Operations Service-oriented liaison This role IS NOT:Workforce governance authority HR decision-maker Payroll approver ER handler Compensation or talent framework owner<br><br><br><br>Key Interfaces Internal HR Operations Specialist (Primary Line Manager) HRBP (Governance awareness) Head of HR – enterprise direction, standards and operating model Finance – PO and payment processing Legal – documentation requests Commercial & Factory teams External Travel agencies Government offices Facility vendors Suppliers<br>Key Performance Indicators Administrative Excellence Timely completion of assigned tasks PO and payment accuracy rate ≥98%Zero penalties due to delayed visa or government processing Documentation & Compliance Filing accuracy and audit readiness Zero lost or incomplete employee documentation Service Quality Meeting coordination without scheduling conflicts Positive internal service feedback Facility Standards GHK / 5S compliance adherence<br>Development Pathway<br>Administration Assistant - HR Operations Specialist<br>Progression requires:Demonstrated accuracy and compliance discipline Strong system literacy Exposure to payroll and HRIS processes Proven confidentiality and governance mindset Basic workforce administration capability

<p>&nbsp;</p><p>We are seeking a highly experienced **Head of Technical Office Engineer** to lead and manage the Technical Office activities and ensure the successful delivery of our projects with the highest quality standards.</p><p>### **Key Responsibilities:**</p><p>* Lead and supervise all Technical Office functions including shop drawings, BOQs, method statements, and technical submittals.<br>* Review, coordinate, and approve technical drawings and documents in compliance with project specifications and contract requirements.<br>* Coordinate with Project Managers, site teams, consultants, and clients.<br>* Prepare quantity take-offs, cost estimates, and variation orders.<br>* Provide technical support and solutions for site execution challenges.<br>* Ensure alignment between technical office deliverables and project schedules.<br>* Manage, mentor, and evaluate Technical Office Engineers.</p><p>&nbsp;</p><p><strong>Requirements</strong></p><p>.*Qualifications &amp; Requirements:**</p><p>* Bachelor’s degree in Engineering (Civil / Architectural / Mechanical / Electrical).<br>* Minimum 10 years of experience in Technical Office roles,&nbsp;<br>* Strong knowledge of construction codes, standards, and specifications.<br>* Proficient in AutoCAD, Primavera, MS Excel, Revit and relevant engineering software.<br>* Excellent leadership, communication, and decision-making skills.<br>* Strong organizational and problem-solving abilities.</p><p>&nbsp;</p><p>&nbsp;</p>

<ul><li><p>Greet and welcome guests as soon as they arrive at the office</p></li><li><p>Direct visitors to the appropriate person and office</p></li><li><p>Answer, screen and forward incoming phone calls</p></li><li><p>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</p></li><li><p>Provide basic and accurate information in-person and via phone/email</p></li><li><p>Receive, sort and distribute daily mail/deliveries</p></li><li><p>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</p></li><li><p>Order front office supplies and keep inventory of stock</p></li><li><p>Update calendars and schedule meetings</p></li><li><p>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p>2 - 4 years of experience</p></li><li><p>Proven work experience as a Receptionist, Front Office Representative or similar role</p></li><li><p>Proficiency in Microsoft Office Suite</p></li><li><p>Professional attitude and appearance</p></li><li><p>Solid written and verbal communication skills</p></li><li><p>Excellent organizational skills</p></li><li><p>Multitasking and time-management skills, with the ability to prioritize tasks</p></li><li><p>Customer service attitude</p></li></ul><p></p>

ادوات منزليه و ديكور - العمل متاح الجنسين - السن ٢٥ - ٣٥سنه<br><br>مهام الوظيفة : استلامات و رص بضائع + تنسيق ارفف + سيلز للعملاء ممتاز"تارجت" وتقييمات + الحفاظ على نظافة وترتيب الفرع يوميًا .<br><br>(العمل ١٠ساعات) الراتب: اساسي ١٠،٠٠٠ج+ عمولات&nbsp;شهويه

<ul><li><p>Manage the reception area and ensure a professional, organized, and welcoming environment at all times.</p></li><li><p>Welcome visitors, clients, candidates, instructors, and business partners professionally.</p></li><li><p>Handle incoming calls, WhatsApp inquiries, emails, and general office communications and direct them to the appropriate team.</p></li><li><p>Manage visitor registration, appointments, meeting-room bookings, and office schedules.</p></li><li><p>Coordinate meetings and support the preparation of meeting rooms, documents, and required materials.</p></li><li><p>Receive and manage couriers, deliveries, correspondence, packages, and official documents.</p></li><li><p>Maintain accurate administrative records, files, attendance sheets, forms, and office documentation.</p></li><li><p>Support management and different departments with day-to-day administrative requests.</p></li><li><p>Coordinate office supplies, stationery, printing requirements, and other operational needs.</p></li><li><p>Follow up with vendors, service providers, maintenance teams, and couriers when required.</p></li><li><p>Maintain confidentiality when handling company, employee, client, and management information.</p></li><li><p>Identify and resolve routine administrative or front-office issues proactively.</p></li><li><p>Ensure that company procedures and front-office standards are consistently followed.</p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p>Bachelor's degree in Business Administration, Management, Commerce, Languages, or a related field is preferred.</p></li><li><p><strong>1–5 years of relevant experience</strong> in office administration, front desk, executive reception, customer service, or a similar professional environment.</p></li><li><p>Excellent command of <strong>English and Arabic</strong>, both written and spoken.</p></li><li><p>Strong professional communication and interpersonal skills.</p></li><li><p>Excellent organizational, coordination, and multitasking abilities.</p></li><li><p>Strong attention to detail and ability to follow up until tasks are completed.</p></li><li><p>Professional appearance and business etiquette.</p></li><li><p>Strong working knowledge of <strong>Microsoft Office</strong>, particularly Outlook, Word, Excel, and PowerPoint.</p></li><li><p>Comfortable using email, calendars, Google Workspace, CRM or administrative systems.</p></li><li><p>Ability to handle confidential information professionally.</p></li><li><p>Ability to work independently, prioritize responsibilities, and perform effectively in a fast-paced environment.</p></li><li><p>Strong problem-solving skills with a proactive and ownership-driven mindset.</p></li><li><p>Previous experience in a <strong>corporate, technology, education, consulting, or professional-services environment</strong> is highly preferred.</p></li><li><p>Candidates must be able to work <strong>on-site in Nasr City, or Mohandessin Cairo</strong>.</p></li></ul><p></p>

<div><div><div><br></div> </div> </div> <div> <div> <div> <div> <span> <u> <strong>Job Summary:</strong> </u> </span> <span>The admin assistant is responsible for overseeing administrative, procurement, marketing and activities, while ensuring smooth daily operations and providing strong support to the projects and operations departments. This role includes managing office resources, coordinating cross-departmental communication, attending and documenting meetings, and ensuring efficient execution of administrative, procurement, and operational tasks.</span> <span> <strong>Key Responsibilities:</strong> </span> <span> <strong>Office &amp; Administrative Management</strong> </span> <ul> <li> <p> <span>Oversee day-to-day office operations, ensuring a well-organized and professional work environment.</span> </p> </li> <li> <p> <span>Provide comprehensive administrative support, including calendar management, correspondence, and document preparation.</span> </p> </li> <li> <p> <span>Organize and maintain records, databases, and filing systems.</span> </p> </li> <li> <p> <span>Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional.</span> </p> </li> <li> <p> <span>Manage vendor relationships related to office administration and services.</span> </p> </li> </ul> <ul> <li> <p> <span>Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking.<br>Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items.</span> </p> </li> <li> <p> <span>Schedule, organize, and facilitate internal and external meetings and workshops.</span> </p> </li> <li> <p> <span>Arrange business travel and accommodation for staff when required.</span> </p> </li> <li> <p> <span>Assist in planning and executing projects, monitoring progress, and preparing reports for management.</span> </p> </li> <li> <p> <span>Support onboarding and orientation of new team members, ensuring smooth integration.</span> </p> </li> <li> <p> <span>Process expense reports, invoices, and other financial documentation.</span> </p> </li> </ul> <span> <strong>Qualifications:</strong> </span> <ul> <li> <p> <span>Bachelor s degree in Business Administration, Office Management, or a related field (preferred).</span> </p> </li> <li> <p> <span>3 5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment.</span> </p> </li> <li> <p> <span>Proficiency in Salesforce (required).</span> </p> </li> <li> <p> <span>Strong leadership, organizational, and time management skills.</span> </p> </li> <li> <p> <span>Excellent written and verbal communication skills in English.</span> </p> </li> <li> <p> <span>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.</span> </p> </li> <li> <p> <span>Proven ability to capture and distribute accurate meeting minutes and follow up on action points.</span> </p> </li> <li> <p> <span>High level of discretion, professionalism, and adaptability in a fast-paced environment.</span> </p> </li> </ul> </div> <div> <i> </i> Share<br></div></div></div></div>

<ol><li>Executive &amp; Administrative Support:<ul><li>Manage the Dean's calendar, schedule meetings, appointments, and travel arrangements.&nbsp;</li><li>Prepare and review correspondence, reports, memos, and official communications on behalf of the Dean.</li><li>Handle confidential information with the utmost discretion and professionalism.</li><li>Maintain accurate records, filing systems, and documentation for the Dean's office.</li><li>Coordinate and follow up on action items arising from meetings and decisions.</li></ul></li><li>Office Operations &amp; Coordination:<ul><li>Oversee the day-to-day administrative operations of the Student Affairs office.&nbsp;</li><li>Liaise with academic departments, administrative units, and external stakeholders on matters related to student affairs.&nbsp;</li><li>Manage incoming and outgoing communications including emails, calls, and official correspondence.</li><li>Ensure the office is well-organized, adequately stocked, and operates efficiently.</li></ul></li><li>Student Affairs Support:<ul><li>Serve as the first point of contact for students visiting or contacting the Dean's office.</li><li>Assist in coordinating student-facing events, orientation programs, disciplinary hearings, and committee meetings.</li><li>Maintain student affairs records, databases, and tracking systems in compliance with data protection policies.</li><li>Support the preparation of student affairs reports, presentations, and proposals.</li></ul></li></ol><p>&nbsp;</p><p><strong>&nbsp;</strong></p><ol><li>Meeting &amp; Event Management:<ul><li>Organize and coordinate meetings, committees, and forums chaired or attended by the Dean.</li><li>Prepare agendas, take minutes, and circulate action points in a timely manner.</li><li>Coordinate logistics for student affairs events including open days, graduation ceremonies, and student council meetings.</li></ul></li></ol><p><strong>&nbsp;</strong></p><ol><li>Stakeholder &amp; Communication Management:<ul><li>Act as the liaison between the Dean's office and university departments, student bodies, and external partners</li><li>Draft and edit professional communications in both English and Arabic</li><li>Handle sensitive student matters with empathy, confidentiality, and professionalism&nbsp;</li><li>Manage the Dean's social and professional engagements when required.</li></ul></li><li>Compliance &amp; Reporting :<ul><li>Ensure all office activities comply with institutional policies, governance frameworks, and local regulations&nbsp;</li><li>Prepare periodic reports and summaries for the Dean on office operations and student affairs activities</li><li>Support audit, accreditation, and quality assurance processes as needed.</li></ul></li></ol>

???? We're Hiring | Construction Technical Office Section Head ARX Developments is seeking a highly experienced Technical Office Section Head to join our team and lead the technical office function across our construction projects.<br>Key Responsibilities:▪ Lead and manage the Technical Office team, ensuring efficient task distribution and performance monitoring.▪ Review and approve Shop Drawings prior to site execution.▪ Supervise quantity surveying, material take-offs, and technical submittals.▪ Provide technical support to site teams and resolve engineering challenges.▪ Coordinate with Planning, Cost Control, QS, Consultants, and Site Engineers to ensure project progress.▪ Monitor variation orders and technical changes throughout the project lifecycle.▪ Ensure compliance with project specifications, quality standards, and approved drawings.▪ Prepare periodic reports and technical documentation.<br>Qualifications & Requirements:✔ Bachelor's Degree in Civil Engineering✔ 10–12 years of experience in Technical Office and Construction Projects.✔ Strong experience in Shop Drawings, Quantity Surveying, and Technical Coordination.✔ Proficiency in Auto CAD, Excel, and Primavera.✔ Solid understanding of construction codes, standards, and technical specifications.✔ Strong leadership, planning, communication, and problem-solving skills.???? Location: New Damietta / New Cairo<br>Willing to relocate to new Damietta with housing on the company

IHCG, is a reputable consultant engineering office based in Maadi, Cairo, and is currently looking for Executive Secretary with at least 10 years of experience.<br>Job Description The Executive Secretary role is a full-time, based in Cairo, Egypt. This role provides high-level administrative and secretarial support to senior leadership, including document management and very high level of document formatting, coordinate and record meetings and create meeting minutes in Arabic and English. Daily responsibilities also include supporting company secretarial documentation, and ensuring smooth office operations. The role requires proactive communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.<br>Qualifications At least 10 years of experience in company secretarial work, and office related works. Engineering background is a must. Proficiency in using computer and common office software (Word, Excel, Power Point, Out Look). Proficiency in document management, filing, data entry, and office organization. Proficiency in dealing with big word files with many sections, create word templates including headings, and styles, create automatic table of contents, and execute document files in its final format. Proficiency in recording Meetings in Arabic and English and create Meeting Minutes Excellent in English and communication skills are a must. Bachelor’s degree in Translation is an advantage.

???? We're Hiring | Construction Technical Office Section Head ARX Developments is seeking a highly experienced Technical Office Section Head to join our team and lead the technical office function across our construction projects.<br>Key Responsibilities:▪ Lead and manage the Technical Office team, ensuring efficient task distribution and performance monitoring.▪ Review and approve Shop Drawings prior to site execution.▪ Supervise quantity surveying, material take-offs, and technical submittals.▪ Provide technical support to site teams and resolve engineering challenges.▪ Coordinate with Planning, Cost Control, QS, Consultants, and Site Engineers to ensure project progress.▪ Monitor variation orders and technical changes throughout the project lifecycle.▪ Ensure compliance with project specifications, quality standards, and approved drawings.▪ Prepare periodic reports and technical documentation.<br>Qualifications & Requirements:✔ Bachelor's Degree in Civil Engineering✔ 10–12 years of experience in Technical Office and Construction Projects.✔ Strong experience in Shop Drawings, Quantity Surveying, and Technical Coordination.✔ Proficiency in Auto CAD, Excel, and Primavera.✔ Solid understanding of construction codes, standards, and technical specifications.✔ Strong leadership, planning, communication, and problem-solving skills.???? Location: New Damietta / New Cairo<br>Willing to relocate to new Damietta with housing on the company

???? We're Hiring | Construction Technical Office Section Head<br>ARX Developments is seeking a highly experienced Technical Office Section Head to join our team and lead the technical office function across our construction projects.<br><br>Key Responsibilities:<br>▪ Lead and manage the Technical Office team, ensuring efficient task distribution and performance monitoring.<br>▪ Review and approve Shop Drawings prior to site execution.<br>▪ Supervise quantity surveying, material take-offs, and technical submittals.<br>▪ Provide technical support to site teams and resolve engineering challenges.<br>▪ Coordinate with Planning, Cost Control, QS, Consultants, and Site Engineers to ensure project progress.<br>▪ Monitor variation orders and technical changes throughout the project lifecycle.<br>▪ Ensure compliance with project specifications, quality standards, and approved drawings.<br>▪ Prepare periodic reports and technical documentation.<br><br>Qualifications & Requirements:<br>✔ Bachelor's Degree in Civil Engineering or Architecture.<br>✔ 8–12 years of experience in Technical Office and Construction Projects.<br>✔ Strong experience in Shop Drawings, Quantity Surveying, and Technical Coordination.<br>✔ Proficiency in Auto CAD, Excel, and Primavera.<br>✔ Solid understanding of construction codes, standards, and technical specifications.<br>✔ Strong leadership, planning, communication, and problem-solving skills.<br><br>???? Location: New Damietta / New Cairo<br>Willing to relocate to new Damietta with housing on the company