Admin Assistant Jobs

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Company Description<br><p>Talabat is part of the Delivery Hero Group, the world’s pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in around 65 countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.</p><br><br>Job Description<br><p><strong>Role Summary</strong><br> The Assistant Manager Sales Operations oversees all operational workflows that support partner onboarding, go-live readiness, inventory management, and administrative account processes. The role ensures smooth execution, high-quality service delivery, and strong collaboration with Sales, Inside Sales, and Account Management teams.</p><br><p><strong>Key Responsibilities</strong><br> <strong>Team Leadership</strong></p><br><ul><li>Lead and develop four core teams: Onboarding, Restaurant Operations, Inventory Management &nbsp;and Admin Account Managers.</li><li>Manage performance, KPIs, and SLA delivery across all regions.</li></ul><p><strong>Onboarding Operations</strong></p><br><ul><li>Ensure fast and accurate activation of new partners.</li><li>Oversee training, credentials creation, tablet delivery, technical support, switches, and merges.</li></ul><p><strong>Restaurant Operations</strong></p><br><ul><li>Guarantee flawless partner go-live through QA calls, menu/content verification, test orders, and training validation.</li><li>Improve NPS and activation quality.</li></ul><p><strong>Inventory Management</strong></p><br><ul><li>Manage tablet and SIM card stock, allocation, contracts, and GSM invoices.</li><li>Oversee end-of-deal collection and reduce faulty stock issues.</li></ul><p><strong>Admin Account Management</strong></p><br><ul><li>Oversee administrative requests: replacements, terminations, new contracts, annexes, bank updates</li><li>Support Account Managers teams with accurate and timely backend operations.</li></ul><p><strong>Operational Excellence</strong></p><br><ul><li>Standardize SOPs and centralize processes across markets.</li><li>Lead improvement projects on vendor incubation, reachability, churn validation, price disparity</li><li>Ensure strong cross-functional alignment with logistics, finance, sales, and training.</li></ul><p><strong>Requirements</strong></p><br><ul><li>5+ years of experience in Sales Ops, Vendor Ops, or similar.</li><li>Strong people management skills with experience leading large teams.</li><li>Excellent analytical, problem-solving, and process improvement capabilities.</li><li>Ability to manage high-volume operations in a fast-paced environment.</li></ul><br><br> </div>

Admin Assistant<br>Reports to: Principals of the School<br>Position Summary The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.<br>Key Responsibilities Executive & Administrative Support:• Manage the Principals’ calendar, schedule meetings, and coordinate appointments.• Prepare agendas, presentations, reports, and briefing documents.• Handle confidential and sensitive information with the highest level of discretion.• Draft, translate, and review correspondence in German and English.<br>Communication & Coordination:• Attend meetings as required, take accurate minutes, and follow up on action items.• Support coordination with the Board, educational authorities, and partner organizations.<br> Operational & Organizational Support:• Track deadlines, commitments, and strategic initiatives led by the principals.• Support planning and execution of school events, official visits, and high-level meetings.• Assist in preparing documentation for inspections, audits, or official submissions.• Maintain organized filing systems (digital and physical).<br> Required Qualifications:• Bachelor’s degree in Business Administration, Education, Languages, or a related field.• Fluent German (spoken and written) – mandatory• Fluent English (spoken and written).• Minimum 3–5 years of experience in an executive assistant, administrative, or similar role.• Experience in a school or educational institution is a strong advantage.

Welcome visitors and deliver them to the concerned persons. Responsible for all correspondences in the factory such as phone calls, E-mails, fax and couriers. Responsible for the Service stock (printer papers, CDs, toners & stationary) by preparing the purchasing order and follow-up. Follow-up all telephone lines in the factory either main or extension ones & informing electricity dept. as well as admin. Manager in case of any troubles. Prepare expenses sheet for drivers job advance after revising & registering each invoice regarding (kilometer – amount – quantity) and follow-up with finance dept. Register the administration labors’ over time sheet to be coordinated with HR. dept. Prepare and present the monthly stars presentation. Prepare and calculate the scrap report for suppliers. Facility follow up maintaining all the services at a very good level using the staff power.<br>Knowledge, Skills and Abilities Education : Bachelor degree. Experinece: 1-2 years of experince. Skills : Very Good English language Decision making Innovation Driving for Results

*<br><br>???? Location:<br>Obour City – Industrial Area<br>????️ Working Conditions:<br>• 5 working days per week<br>• days off: Friday & Saturday<br><br>Requirements : <br>2 - 4 Years Exp. In admin work<br>Microsoft Office <br><br>Main Job Description:<br>-FOLLOWING UP Emails and tasks<br>-SCHEDULE MEETINGS<br>-REPORTING <br>???? Benefits:<br>• Transportation provided.<br>• Social insurance.<br>• Annual leave after 3 months.<br>• Strong job stability.

Job Title: HR & Administration Assistant Reports To: HR/ Admin Operations SV (dotted line to HRBP for governance alignment) Functional Partnership: Relevant Market / BUFunction: HR/ Administration Location: 6th October, Industrial Zone, Giza, Egypt. Grade: Hay<br>Operating Context<br>The HR/ Administration Assistant operates within a structured HR operating model supporting:HR Operations execution Commercial and Factory administrative coordination Office and facility management Government documentation support<br>The role functions within a regulated, cost-disciplined, multi-department environment requiring:High coordination discipline Documentation accuracy Facility and office control standards Confidential handling of employee data Alignment to enterprise governance and reporting systems<br>The role is an enabling function and does not carry workforce governance authority.<br>Job Purpose<br>The HR Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations SV. The HR Admin Assistant supports the Human Resources function by handling personnel administration, employee records, and day-to-day HR operations, in addition to general administrative and office management tasks. The role ensures smooth office operations while maintaining compliance with labour laws, internal policies, and governance frameworks.<br>The role ensures:Smooth office operations Accurate documentation handling Timely processing of administrative transactions Structured meeting and travel coordination Compliance with internal policies and regulatory requirements<br>The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.<br>Key Responsibilities A. Administrative & Office Coordination Manage office supplies, pantry, equipment inventory, and vendor coordination Raise purchase requests and follow up on Purchase Orders (POs) with procurement. Ensure proper documentation of approvals and audit traceability Oversee office administration tasks (supplies, maintenance, vendors, etc.). Coordinate with service providers (cleaning, security, facility management). Support office events, meetings, and logistics. Maintain administrative records and contracts with vendors. Ensure smooth day-to-day office operations.<br>B. Documentation & Filing Control Maintain organized, secure filing systems for administrative and HR-related documentation (hard & soft copies). Ensure documentation complies with retention standards and internal policy Maintain confidentiality and data protection discipline Maintain and update employee files Handle onboarding documentation (contracts, forms, social insurance, etc.). Manage employee records, including promotions, transfers, and terminations. Ensure compliance with local labor laws and internal regulations. Maintain confidentiality and data protection discipline Manage incoming and outgoing correspondence in a timely and organized manner.<br><br>C. HR Operational Support (Overflow & Structured Assistance) Support HR Operations Specialist during high-volume periods under supervision Prepare documentation packs for onboarding and offboarding Track document collection status for payroll, visas, and insurance Coordinate logistics for recruitment interviews and onboarding sessions Ensure all support remains within approved governance frameworks Administer employee benefits programs, including medical insurance, social insurance, and other company benefits. Coordinate employee enrollment, additions, deletions, and updates with service providers. Manage mobile lines allocation and tracking in line with company policy. Act as a point of contact for employee inquiries related to benefits. Ensure accurate records and timely updates for all benefits-related data. Local Governance Authority: HR Operations Specialist Central Governance Authority: Operational Excellence Manager & Head of HRTrack expense submissions and follow-ups<br><br>E. Government & Regulatory Documentation Support Assist in tracking contract renewals and government documentation Maintain updated GOSI and statutory files under HR Operations guidance Support document preparation for audits or inspections Escalate compliance risks immediately to HR Operations Specialist<br>F. Facility & Office Standards Maintain office standards aligned with GHK / 5S practices Liaise with facility management for maintenance issues Ensure orderly, professional office environment Support workplace event logistics where required<br>G. Administrative Operations Transportation Management Manage employee transportation services and bus routes Coordinate transportation schedules according to operational requirements Follow up on transportation contracts, renewals, invoices, and payments Mobile Lines & Telecommunications Manage company mobile lines and landline services including activation, deactivation, and package modifications Monitor monthly invoices and maintain employee mobile allowance records Invoice Processing & Payment Follow-up Prepare and submit invoices through DWS workflow and follow up approvals with stakeholders Coordinate with Finance and Treasury to ensure timely payments<br>Clear Role Boundaries This role IS:Administrative and coordination support function Office and documentation control enabler Overflow support to HR Operations Service-oriented liaison This role IS NOT:Workforce governance authority HR decision-maker Payroll approver ER handler Compensation or talent framework owner<br><br><br><br>Key Interfaces Internal HR Operations Specialist (Primary Line Manager) HRBP (Governance awareness) Head of HR – enterprise direction, standards and operating model Finance – PO and payment processing Legal – documentation requests Commercial & Factory teams External Travel agencies Government offices Facility vendors Suppliers<br>Key Performance Indicators Administrative Excellence Timely completion of assigned tasks PO and payment accuracy rate ≥98%Zero penalties due to delayed visa or government processing Documentation & Compliance Filing accuracy and audit readiness Zero lost or incomplete employee documentation Service Quality Meeting coordination without scheduling conflicts Positive internal service feedback Facility Standards GHK / 5S compliance adherence<br>Development Pathway Administration Assistant - HR Operations Specialist<br>Progression requires:Demonstrated accuracy and compliance discipline Strong system literacy Exposure to payroll and HRIS processes Proven confidentiality and governance mindset Basic workforce administration capability

Job Title: HR & Administration Assistant Reports To: HR/ Admin Operations SV (dotted line to HRBP for governance alignment) Functional Partnership: Relevant Market / BUFunction: HR/ Administration Location: 6th October, Industrial Zone, Giza, Egypt. Grade: Hay<br>Operating Context<br>The HR/ Administration Assistant operates within a structured HR operating model supporting:HR Operations execution Commercial and Factory administrative coordination Office and facility management Government documentation support The role functions within a regulated, cost-disciplined, multi-department environment requiring:High coordination discipline Documentation accuracy Facility and office control standards Confidential handling of employee data Alignment to enterprise governance and reporting systems The role is an enabling function and does not carry workforce governance authority.<br>Job Purpose<br>The HR Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations SV. The HR Admin Assistant supports the Human Resources function by handling personnel administration, employee records, and day-to-day HR operations, in addition to general administrative and office management tasks. The role ensures smooth office operations while maintaining compliance with labour laws, internal policies, and governance frameworks.<br>The role ensures:Smooth office operations Accurate documentation handling Timely processing of administrative transactions Structured meeting and travel coordination Compliance with internal policies and regulatory requirements The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.<br>Key Responsibilities A. Administrative & Office Coordination Manage office supplies, pantry, equipment inventory, and vendor coordination Raise purchase requests and follow up on Purchase Orders (POs) with procurement. Ensure proper documentation of approvals and audit traceability Oversee office administration tasks (supplies, maintenance, vendors, etc.). Coordinate with service providers (cleaning, security, facility management). Support office events, meetings, and logistics. Maintain administrative records and contracts with vendors. Ensure smooth day-to-day office operations.<br>B. Documentation & Filing Control Maintain organized, secure filing systems for administrative and HR-related documentation (hard & soft copies). Ensure documentation complies with retention standards and internal policy Maintain confidentiality and data protection discipline Maintain and update employee files Handle onboarding documentation (contracts, forms, social insurance, etc.). Manage employee records, including promotions, transfers, and terminations. Ensure compliance with local labor laws and internal regulations. Maintain confidentiality and data protection discipline Manage incoming and outgoing correspondence in a timely and organized manner. <br><br>C. HR Operational Support (Overflow & Structured Assistance) Support HR Operations Specialist during high-volume periods under supervision Prepare documentation packs for onboarding and offboarding Track document collection status for payroll, visas, and insurance Coordinate logistics for recruitment interviews and onboarding sessions Ensure all support remains within approved governance frameworks Administer employee benefits programs, including medical insurance, social insurance, and other company benefits. Coordinate employee enrollment, additions, deletions, and updates with service providers. Manage mobile lines allocation and tracking in line with company policy. Act as a point of contact for employee inquiries related to benefits. Ensure accurate records and timely updates for all benefits-related data. Local Governance Authority: HR Operations Specialist Central Governance Authority: Operational Excellence Manager & Head of HR<br> Track expense submissions and follow-ups<br><br>E. Government & Regulatory Documentation Support Assist in tracking contract renewals and government documentation Maintain updated GOSI and statutory files under HR Operations guidance Support document preparation for audits or inspections Escalate compliance risks immediately to HR Operations Specialist<br>F. Facility & Office Standards Maintain office standards aligned with GHK / 5S practices Liaise with facility management for maintenance issues Ensure orderly, professional office environment Support workplace event logistics where required G. Administrative Operations Transportation Management Manage employee transportation services and bus routes Coordinate transportation schedules according to operational requirements Follow up on transportation contracts, renewals, invoices, and payments Mobile Lines & Telecommunications Manage company mobile lines and landline services including activation, deactivation, and package modifications Monitor monthly invoices and maintain employee mobile allowance records Invoice Processing & Payment Follow-up Prepare and submit invoices through DWS workflow and follow up approvals with stakeholders Coordinate with Finance and Treasury to ensure timely payments<br>Clear Role Boundaries This role IS:Administrative and coordination support function Office and documentation control enabler Overflow support to HR Operations Service-oriented liaison This role IS NOT:Workforce governance authority HR decision-maker Payroll approver ER handler Compensation or talent framework owner<br><br><br><br>Key Interfaces Internal HR Operations Specialist (Primary Line Manager) HRBP (Governance awareness) Head of HR – enterprise direction, standards and operating model Finance – PO and payment processing Legal – documentation requests Commercial & Factory teams External Travel agencies Government offices Facility vendors Suppliers<br>Key Performance Indicators Administrative Excellence Timely completion of assigned tasks PO and payment accuracy rate ≥98%Zero penalties due to delayed visa or government processing Documentation & Compliance Filing accuracy and audit readiness Zero lost or incomplete employee documentation Service Quality Meeting coordination without scheduling conflicts Positive internal service feedback Facility Standards GHK / 5S compliance adherence<br>Development Pathway<br>Administration Assistant - HR Operations Specialist<br>Progression requires:Demonstrated accuracy and compliance discipline Strong system literacy Exposure to payroll and HRIS processes Proven confidentiality and governance mindset Basic workforce administration capability

<p>Assistant Audit Manager</p><p>Minimum 5 years of experience in financial statement auditing, managing audit engagements, and leading audit teams.</p><p></p><p><strong>Requirements</strong></p><p>Minimum 5 years of experience in financial statement auditing, managing audit engagements, and leading audit teams.</p><p></p>

PHARCO Corporation is looking for a motivated and detail-oriented HR Admin Assistant to join our Corporate Organization Development team at our Amriya site, Alexandria. This is an excellent opportunity for fresh graduates who are eager to start their careers in Human Resources and Organizational Development within a dynamic corporate environment. The successful candidate will support key Organizational Development and Employee Engagement initiatives while gaining valuable exposure to corporate HR practices and administrative operations.<br>???? Key Responsibilities• Support Organizational Development and Employee Engagement initiatives across the organization.• Coordinate meetings, workshops, training sessions, and departmental activities.• Maintain departmental records, reports, databases, and documentation with accuracy and confidentiality.• Prepare presentations, reports, dashboards, and administrative documents.• Support internal communication, culture, and employee engagement activities.• Follow up on action items, departmental projects, and ongoing initiatives.• Provide administrative and coordination support to ensure smooth execution of HR and OD activities.<br>???? Qualifications & Requirements• Bachelor's degree in business administration, Human Resources, Commerce, or a related field.• Fresh graduates are encouraged to apply.• Excellent command of English, both written and spoken.• Strong proficiency in Microsoft Office applications, particularly Excel, Power Point, Word, and Outlook.• Strong organizational, coordination, and administrative skills.• Internship or practical experience in HR or Administration is considered an advantage.• High attention to detail, strong communication skills, and a willingness to learn and grow within the HR field.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Maintain, organize, and update corporate client files, service contracts, and account profiles. Assist the Customer Service Manager in preparing materials, data sheets, and performance reports for Quarterly Business Reviews (QBRs). Coordinate schedules, arrange internal/external meetings, and draft meeting minutes for the department. Handle data entry tasks, ensuring all client feedback, operational issues, and resolution timelines are accurately logged in the system. Act as a reliable internal point of contact, routing urgent inquiries or high-level client complaints to the appropriate Account Managers or the Customer Service Manager immediately. Follow up with internal ticketing and reservation teams to track the progress of ongoing corporate service requests, ensuring responses meet client deadlines. Assist in drafting professional, clear corporate emails and announcements to client travel coordinators regarding system updates, schedule changes, or holiday operational hours. Compile weekly and monthly customer service metrics (such as response times, recurring complaints, and account health indicators) into clear summaries for management. Assist in running customer satisfaction surveys or gathering post-travel feedback from corporate accounts to help identify areas for service improvement.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Bachelor s Degree in English Literature, Business Administration, or a related field from a reputable university. 1-2 years of proven experience in a professional administrative assistant, corporate customer service, or operational support role. Very Good to Fluent English (both written and spoken) is an absolute must to handle corporate communications professionally. Highly proficient in MS Office (specifically Word, Excel for data logging, and PowerPoint for basic presentations). Experience with CRM tools or ticketing tracking systems is a major plus. Exceptional Organization: A sharp eye for detail with the ability to manage multiple tracking sheets and files without losing focus. Strong Communication: Polite, clear, and professional verbal and written communication style suited for a high-end corporate B2B environment. Proactive &amp; Reliable: High emotional intelligence, a problem-solving mindset, and the ability to maintain confidentiality regarding sensitive corporate account data.</p><p></p></section>

Job Purpose:The Receptionist / Admin Assistant serves as the first point of contact and the welcoming face of the Pharco corporate office. This role is responsible for managing the front desk reception area, handling incoming corporate communications, and providing essential administrative support to the corporate team and Human Resources department. The ideal candidate will blend strong organizational skills with an agile, welcoming approach to ensure smooth daily office operations and project a highly professional company image.<br>Key Responsibilities:1. Front Desk & Reception Management Corporate Welcoming: Greet visitors, clients, and corporate team members warmly upon arrival, ensuring a highly professional first impression. Switchboard Operations: Manage the central telephone lines—answering inquiries, screening calls, and routing messages accurately to the respective corporate team members or General Managers.2. General Administrative & Corporate Support Meeting Room Coordination: Manage the shared calendar for corporate meeting rooms, ensuring rooms are clean, well-stocked, and prepared for high-level executive or panel reviews. Office Supplies: Monitor and maintain an inventory of office stationery, pantry items, and administrative supplies, initiating reorders within set guidelines. Documentation Support: Assist corporate team members with photocopying, scanning, filing, and basic data entry or document formatting.<br>Job Requirements & Qualifications:Education Bachelor’s degree from an accredited university in Business Administration, Applied Arts, Languages (Al-Alsun/Arts), or a related field. Experience0 to 2 years of experience in a front desk reception, customer service, or administrative assistant role. Fresh graduates with strong interpersonal skills and active internship experience are highly encouraged to apply. Technical & Soft Skills Language Proficiency: Full professional fluency in both written and spoken Arabic and English is required to communicate effectively with corporate guests and international partners. Computer Skills: Good working knowledge of Microsoft Office applications (Word, Excel, Outlook). Professional Appearance: Excellent grooming, dress code adherence, and professional telephone etiquette. Interpersonal Excellence: Outstanding communication, active listening, and problem-solving skills, with a patient and customer-centric attitude. Discretion: A high degree of integrity and accountability when handling confidential corporate information or managing visitor details.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>JOB SUMMARY Supports the General Manager and his/her team by assisting on administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.</p><p>CORE WORK ACTIVITIES Providing Documentation and Reporting Support Assists managers in preparation of various reports and presentations. Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed. Makes new files, maintains existing files. Maintains giveaway/donation files and assists in making reservations. Provides administrative support to manager/s and department. Supporting Correspondence Composes, produces and signs correspondence on routine matters. Produces and distributes correspondence as required. Answers department phones. Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required. Sorts and distributes mail. Providing Exceptional Customer Service Providing services that are above and beyond for customer satisfaction and retention. Ensures the quality, standards and meets the expectations of the customers on a daily basis. Attends meetings and communicates with executive and peers as an effort to improve quality of service. Additional Responsibilities Ensures VIP amenity requests from GM/DOPS are handled in timely manner. Signs for managers and release, with specific permission. Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety. Attends meetings to plan, organize, prioritize, coordinate and manage activities. Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems. Informs and/or updates the executives and peers on relevant information in a timely manner.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Education and Experience High school diploma or GED; 1 year experience in the administrative assistance, clerical services, or related professional area. OR 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We re looking for an Assistant Manager Demand Planning to join the team and focus on growing our own Grocery Store tMart , which is the region s first cloud store concept offering 30-minute delivery of groceries at hypermarket prices. The service has expanded rapidly across Kuwait, UAE, Qatar, Jordan, Bahrain, Egypt, Oman and Iraq!</p><p>This role requires you to organise the forecasting demand of supplies to stores, create POs for replenishment and maintaining availability in the stores, with a team of demand planners to manage Back Office data.</p><p>Organize the transition to 3PL, manage relations, and secure Talabat with Egypt best practices. Be accountable for the overall demand planning/replenishment of Tmart stores and warehouses in Egypt and the performance of the direct reports</p><p>Manage stock amounting to AED 20M while ensuring the issuance of ~ 8,000 POs weekly for stores and DC</p><p>Ensuring timely and accurate analysis and reporting of inventory and purchase forecasts</p><p>Provides DP/ replenishment insights and plans/ initiatives to keep availability at par with the management's business plan, accountable for the holding stock value, supplier service level. Aging stock optimization</p><p>Be able to provide solutions and initiatives to solve problems with stocks in the warehouse and stores</p><p>Guidance to store supervisors and admins to ensure smooth workflow</p><p>Guide the commercial and operations pro-actively to ensure supplies and suppliers are not affected.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Strong knowledge of the fundamentals of demand planning, as well as the ability to work on demand forecasting from A-Z</li><li>Experience in FMCG in demand planning and replenishment is a must</li><li>Experience in Warehouse management or 3PL partner relation is a must</li><li>Data and detail-oriented, and tech-savvy</li><li>Ability to guide senior-level executives and manage the expectations of multiple stakeholders</li><li>Ability to lead, coordinate, and facilitate the work of others; have supervisory responsibilities</li><li>Ability to take a broad perspective to problems and spot new, less obvious solutions</li><li>Ability to perform a variety of the most complex tasks and/or lead one or more teams</li><li>Be able to use knowledge of how the team integrates with other teams to coordinate efforts and resources to achieve shared and individual objectives</li><li>Excellent analytical and communication skills, and always hands-on with several tools</li></ul><p></p></section>

Company Description Cognify is an innovative startup focused on transforming education for children with autism through tailored programs, teacher training, and integrated psychological support in schools. By partnering closely with educational institutions and families, Cognify promotes inclusive, personalized learning experiences that address critical resource gaps. The organization has demonstrated success in collaborating with schools and implementing impactful solutions that improve student outcomes. Cognify is now scaling its services to meet growing demand for specialized education across Egypt and the broader MENA region. Joining Cognify offers the opportunity to contribute to meaningful, mission-driven work in a rapidly evolving educational landscape. Role Description The Assistant to Chief Executive Officer is a full-time, on-site role based in Cairo, Egypt. This position supports the CEO in managing daily operations, including scheduling, calendar management, and coordination of meetings with internal and external stakeholders. The assistant prepares documents, presentations, and reports, and helps track action items, deadlines, and follow-ups related to strategic initiatives. The role involves organizing travel and events, maintaining accurate records and files, and ensuring efficient office workflows around the CEO’s activities. The assistant also helps gather information, draft communications, and liaise with teams and partners to support decision-making and smooth execution of Cognify’s projects. Qualifications Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills to effectively support the CEO and leadership activities. Candidates should possess excellent Communication skills to prepare clear correspondence, interact with stakeholders, and represent the CEO professionally. Candidates should possess robust Organization Skills and Office Administration capabilities to manage calendars, documentation, and office processes efficiently. Relevant qualifications such as a bachelor’s degree in Business Administration, Management, or a related field are beneficial. Prior experience in executive support, startup environments, or education/health-related organizations is an advantage. Strong proficiency with productivity tools (e.g., email, calendar, spreadsheets, presentation software) and the ability to handle sensitive information with discretion. Fluency in English and Arabic, with the ability to work independently, prioritize tasks, and adapt in a fast-paced setting.

Executive Assistant to C-Level Executives???? Location: Hurghada, Egypt???? Department: Executive Office???? Reports To: CEO and C-Level Executives About the Role Hwaidak Investments Group is seeking a highly professional, organized, and proactive Executive Assistant to provide comprehensive administrative and executive support to the Group's Executive Leadership Team. The successful candidate will act as a trusted partner to senior executives, ensuring the efficient management of schedules, communications, travel arrangements, executive priorities, and confidential business matters. This role requires exceptional organizational skills, discretion, attention to detail, and the ability to perform effectively within a dynamic and fast-paced business environment. Key Responsibilities Manage and coordinate calendars, appointments, meetings, and travel arrangements for C-Level Executives. Screen, prioritize, and manage incoming correspondence, emails, and communications. Prepare reports, presentations, executive briefings, meeting materials, and business correspondence. Organize and coordinate internal and external meetings, including agenda preparation, minute-taking, and follow-up on action items. Maintain strict confidentiality regarding sensitive business and personnel matters. Act as a liaison between the Executive Office and internal departments, business partners, stakeholders, and external parties. Monitor key projects, deadlines, and executive priorities to ensure timely follow-up and completion. Coordinate domestic and international travel arrangements, including visas, accommodation, transportation, and itineraries. Prepare expense reports and maintain accurate executive records and documentation. Conduct research and provide administrative support for strategic initiatives and special projects. Ensure the smooth day-to-day operation of the Executive Office. Qualifications & Requirements Bachelor's Degree in Business Administration, Management, Languages, or a related field. Minimum 5 years of experience supporting senior executives, preferably at CEO, COO, CFO, Board, or Executive Committee level. Excellent command of English and Arabic, both written and spoken. Advanced proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Strong business writing, communication, and presentation skills. Exceptional organizational and time-management abilities. Ability to manage multiple priorities and work independently under pressure. High level of professionalism, integrity, and discretion. Experience within hospitality, investment, corporate, or diversified business environments is an advantage. Core Competencies Executive Presence Confidentiality & Professional Judgment Planning & Organization Communication & Stakeholder Management Attention to Detail Problem Solving Initiative & Ownership Adaptability & Flexibility Time Management Relationship Building What We Offer Opportunity to work closely with senior leadership. Exposure to strategic business initiatives and executive decision-making. Professional growth within a diversified investment group. Competitive compensation and benefits package. How to Apply Interested candidates are invited to submit their CV, recent photograph, and salary expectations to Recruitment@hwaidakinvestments.com quoting "Executive Assistant" in the subject line.

Where elite tech talent meets world-class opportunities!<br><br>At Xenon7, we work with leading enterprises and innovative startups on exciting, cutting-edge projects that leverage the latest technologies across various domains of IT including Data, Web, Infrastructure, AI, and many others. Our expertise in IT solutions development and on-demand resources allows us to partner with clients on transformative initiatives, driving innovation and business growth. Whether it's empowering global organizations or collaborating with trailblazing startups, we are committed to delivering advanced, impactful solutions that meet today's most complex challenges.<br><br>Job Summary:<br><br>We're looking for a proactive, organized, and energetic Admin Assistant to support our Executive Team in a fast‑moving startup environment. This role is perfect for a fresh graduate or a student who enjoys structure, multitasking, and keeping operations running smoothly. You'll work remotely, handle essential administrative tasks, and play a key role in ensuring the team stays coordinated and efficient.<br><br>Key Responsibilities:<br><br>Manage and organize calendars for the Executive Team Coordinate travel arrangements, including booking flights and preparing itineraries Handle vendor coordination: follow up on invoices, schedule service providers, and maintain basic vendor records Support email organization and simple correspondence Maintain digital filing systems and ensure documents are properly stored and updated Assist with general administrative tasks to support daily operations<br><br>Requirements<br><br>Fresh graduate or currently enrolled in a Bachelor's degree program Strong organizational skills with the ability to multitask effectively Excellent communication skills High attention to detail and strong time‑management abilities Comfortable working independently in a remote environment Familiarity with :Google Workspace - Calendar management tools Online travel booking platforms Professional, reliable, and eager to learn<br><br>Benefits<br><br>Attractive, market-leading salary package Clear career advancement path with professional development opportunities One-year contract with Xenon7, presenting a significant opportunity for renewal

Job Summary: The Operations Supervisor will be responsible for the recruitment, training and ongoing development of their team members to ensure all operational processes are performed efficiently and an excellent service is delivered to Consultants and patients at all times. The Operations Supervisor will report directly to the Assistant operations manager and work collaboratively with other Supervisors, Team leaders and staff to ensure change initiatives are fulfilled and service targets achieved at all times<br>Job Description:Manage and motivate a team of PAs and Admin Assistants to deliver an excellent level of service and support to their assigned Consultants. Supervise and coordinate the activities of staff in the daily operations of the Operations Centre. Communicate with their team, on a regular basis (including monthly performance reviews), to ensure everyone is familiar with their performance, goals and any required information or new initiatives. Hold monthly one to one meetings with the PAs / Team Leader to ensure they are meeting all targeted team and individual performance standards. Discuss performance information and suggestions for training or coaching to develop the skills and output of each PA/ TL. Ensure all operational processes are performed efficiently to meet team and departmental objectives. Monitor and analyze operational metrics to identify areas for improvement and action accordingly. Ensure any complaints are handled speedily and efficiently in line with company policy. Works on the reports provided by the Assistant Operations Manager to ensure effective collaboration with other departments, working collectively to fulfill the company's overall goals. Listen in to difficult calls and take escalation of queries when necessary, feeding back to Team leader and PA to offer advice on managing in the future. Handle consultant’s complaints to deliver a satisfactory resolution and prevent any similar issues occurring in the future. Responsible for recruitment and onboarding of new team members. Coach PAs / TLs to develop skills, output and general performance, including onboarding development for new team members. Onboarding of new consultants and ensuring all information is collected and making sure consultant profiles and insurance are on the system Ensure all files and insurance companies are added to the system. Review quality and productivity reports monthly coming from their direct manager, share with each team member and plan required resourcing and coaching program for the following month. Organize quarterly reports on team leaders’ performance and share them with the operations/ training managers to plan for needed training. Undertake all other actions and activities as reasonably requested, or delegated, by Senior Management. Complying with the line manager in work-related tasks and instructions. Other duties within the job role as reasonably identified by the management team.<br>Job Requirements:A bachelor's degree in a related field. Fluent English is A MUST. Proven work experience in the relevant department. Experience in supervising operational processes. Good working knowledge of operational procedures and policies. Excellent leadership and decision-making skills. Excellent Client facing & Internal Communication Skills Excellent Computer skills, Advanced MS excel is required Organizational and time-management skills.<br>Working Days: Monday to Friday ( Saturday & Sunday off ). Working Hours: 11:00AM to 7:00PM. Work Location: Heliopolis, Cairo.

Lumin Systems, an IT solutions and system integration company, is hiring a Receptionist & Admin to join our team.<br>Key Responsibilities:Answer and direct calls and welcome visitors. Manage emails, correspondence, and administrative documents. Schedule meetings and appointments. Manage office supplies and daily office requirements. Maintain filing systems and office records. Arrange travel, hotel, transportation, and bookings for senior management. Coordinate office procedures and provide general administrative support. Support the HR team when needed.<br>Requirements:Bachelor’s degree.2+ years of experience in Reception, Administration, Office Management, or a related field. Very good knowledge of MS Office. Excellent communication and organizational skills. Ability to multitask, prioritize, and work under pressure. Strong attention to detail and problem-solving skills. Presentable with a professional attitude.<br>Location: Giza- El Sheikh Zayed

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span><br>JOB SUMMARY<br>Supports the General Manager and his/her team by assisting on administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.<br>CANDIDATE PROFILE&nbsp;<br>Education and Experience<br>• High school diploma or GED; 1 year experience in the administrative assistance, clerical services, or related professional area.<br>OR<br>• 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required.<br>CORE WORK ACTIVITIES<br>Providing Documentation and Reporting Support<br>• Assists managers in preparation of various reports and presentations.<br>• Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.<br>• Makes new files, maintains existing files.<br>• Maintains giveaway/donation files and assists in making reservations.<br>• Provides administrative support to manager/s and department.<br>Supporting Correspondence&nbsp;<br>• Composes, produces and signs correspondence on routine matters.<br>• Produces and distributes correspondence as required.<br>• Answers department phones.<br>• Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.<br>• Sorts and distributes mail.<br>Providing Exceptional Customer Service<br>• Providing services that are above and beyond for customer satisfaction and retention.<br>• Ensures the quality, standards and meets the expectations of the customers on a daily basis.<br>• Attends meetings and communicates with executive and peers as an effort to improve quality of service.<br>Additional Responsibilities<br>• Ensures VIP amenity requests from GM/DOPS are handled in timely manner.<br>• Signs for managers and release, with specific permission.<br>• Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.<br>• Attends meetings to plan, organize, prioritize, coordinate and manage activities.<br>• Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.<br>• Informs and/or updates the executives and peers on relevant information in a timely manner.<br>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.<br>When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather&nbsp;and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400</span></div>

Job Description: We are seeking an organized, professional, and proactive Administrative Assistant to support. This role will be responsible for a variety of administrative tasks that will assist in maintaining an efficient office environment. The ideal candidate will possess strong communication, organizational, and multitasking skills, as well as the ability to handle sensitive information with discretion.<br>Key Responsibilities:Manage and maintain office calendars, appointments, and meetings. Answer and direct phone calls, emails, and other inquiries. Prepare and edit correspondence, reports, and presentations. Assist with scheduling meetings, arranging travel, and organizing events. Handle confidential information with the utmost integrity and professionalism. Perform data entry and maintain office files, both paper and digital. Provide general administrative support to staff and management.<br>Qualifications:Bachelor’s degree Excellent Computer Skills. Proficient in MS Office Suite (Word, Excel, Power Point, Outlook). English level (B2-C1) Presentable Strong organizational and time management skills. Excellent written and verbal communication abilities. Ability to handle multiple tasks and prioritize effectively. A proactive attitude with a strong attention to detail. Experience with basic office equipment (printers, fax machines, etc.). Proven experience as an administrative assistant or in a related role is needed.<br>Living in Interiors: is a Cairo-based interior and exterior design company, established in 1992 and known for bespoke, high-quality projects across design, construction, development, and commercial retail. The company manages all core work in-house, from its headquarters in New Cairo and its ARCO woodworking factory in Abu Rawash, ensuring end-to-end control and craftsmanship. With a team bringing over 30 years of experience, Living In Interiors delivers thorough, detail-oriented service tailored to each client’s needs.

YBA Architect WE ARE EXPANDINGlocation: Sheraton - Heliopolis Working Hours: From 9:00 AM to 6:00 PM.title: Front Desk Receptionist/Admin Assistant Applicants must be residents of Heliopolis, New Cairo, or surrounding areas.<br>Become part of our dynamic team by submitting your resume to: careers@yba-architects.com.<br>Job Scope:This is a full-time on-site role for a Front Desk Receptionist /Admin Assistant in Sheraton office. The Front Desk Receptionist will be responsible for reception duties, office management and general admin tasks. Reception:Greet clients as soon as they arrive and connect them with the appropriate party. Handle phone and reply to mail in a timely manner. Create and manage both digital and hardcopy filing systems for all partners. Handle Courier service. Administration Management:Handle office supplies & stationery. Handle scheduling, correspondence, data entry, file management. Manage office assets. Office Management:Manage meeting rooms reservation. Monitor Office cleaning and maintenance. Supervise the security service. Ensure office environment is organized and safe. Qualifications Skillsvery good in Arabic and English language is an asset. Strong communication skills Excellent organizational and multitasking abilities. Proficiency in Microsoft Office is must . Bachelor’s degree in business administration or a related field. Experience in a similar role is preferred. Minimum Experience: 2-5 years in Receptionist