Admin Assistant
Reports to: Principals of the School
Position Summary The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.
Key Responsibilities Executive & Administrative Support:• Manage the Principals’ calendar, schedule meetings, and coordinate appointments.• Prepare agendas, presentations, reports, and briefing documents.• Handle confidential and sensitive information with the highest level of discretion.• Draft, translate, and review correspondence in German and English.
Communication & Coordination:• Attend meetings as required, take accurate minutes, and follow up on action items.• Support coordination with the Board, educational authorities, and partner organizations.
Operational & Organizational Support:• Track deadlines, commitments, and strategic initiatives led by the principals.• Support planning and execution of school events, official visits, and high-level meetings.• Assist in preparing documentation for inspections, audits, or official submissions.• Maintain organized filing systems (digital and physical).
Required Qualifications:• Bachelor’s degree in Business Administration, Education, Languages, or a related field.• Fluent German (spoken and written) – mandatory• Fluent English (spoken and written).• Minimum 3–5 years of experience in an executive assistant, administrative, or similar role.• Experience in a school or educational institution is a strong advantage.