Admin Assistant Jobs

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><br></p><p><b>Responsibilities</b></p><p>Financial Marketing Coordination:</p><ul><li>Manage the Advertising &amp; Marketing (A&amp;M) Pull budget for KSA by performing the below:</li><li>Book A&amp;M quotations on Access and ensure that all quotations are allocated to the accurate budget line and support</li><li>Create requisitions on SAP</li><li>Review, audit, and process invoices.</li><li>Coordinate with suppliers to reconcile quotations on a quarterly basis and when necessary.</li><li>Compile &amp; prepare accurate &amp; timely year end accruals.</li><li>Reconcile Requisitions &amp; Purchase orders and submit updated reports on a monthly basis.</li><li>Assist the Control function in their Cash Flow assumptions by providing accurate payment estimates.</li><li>Process General &amp; Administrative invoices related to the Marketing Department.</li><li>Reallocations and riders with the team</li><li>Reconciliations with the bottlers and suppliers</li><li>Process suppliers quotations, POs and invoices</li><li>Follow up on payments for suppliers and budgets allocations with IBM</li><li>Follow up with Skelta and SAP teams when technical or wrong allocation is done</li><li>In charge of the GCS training for KSA</li><li>Creation of new vendors on SAP (MDG vendor new portal)</li><li>YE closing and accruals between the team, the bottlers and control</li><li>Follow up with team and bottlers to approve FS on time</li><li>Monitor the FSs that bottlers and PCS spend on to avoid overspent</li></ul><p>Marketing Administration:</p><ul><li>Support the marketing team with their travel bookings.</li><li>Issue Travel &amp; Entertainments expense reports for the Marketing Team on a Monthly basis.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Managed Marketing (A&amp;M) budget by ensuring all bookings and expenditures were accurately allocated to approved budget lines through SAP</li><li>Monitored budget spending, tracked utilization, and ensured compliance with approved financial plans and cost controls.</li><li>Created and managed purchase requisitions and purchase orders using SAP and Access systems.</li><li>Reviewed, audited, and processed supplier invoices while ensuring accurate financial tracking and quarterly reconciliations,</li><li>Supported year-end accrual preparation in collaboration with the Control team to ensure accurate financial reporting</li><li>Coordinated with suppliers to resolve payment issues, quotation discrepancies, and allocation concerns</li><li>Investigated and resolved allocation errors in partnership with IBM and SAP support teams</li><li>Executed financial control activities and addressed audit findings to maintain compliance and operational efficiency</li><li>Education &amp; Background</li><li>English fluency is a must.</li><li>Bachelor degree.</li><li>MBA if possible</li></ul><p></p></section>

Administrative Assistant – Full-Time (On-Site)???? Location: Heliopolis, Egypt???? Company: Technopedia.io Working hours 10:00 AM to 6:00 Pm 6 days Friday off (working Saturday ) Company Overview At Technopedia.io, we are committed to delivering innovative and cost-effective solutions that drive customer loyalty and long-term success. Our team is passionate, detail-oriented, and dedicated to creating exceptional value for clients by treating every project as if it were our own. Role Overview We are looking for a reliable and highly organized Administrative Assistant to support our day-to-day operations. The ideal candidate will ensure efficient and smooth office workflows, assist executives and team members, and contribute to maintaining a productive work environment. Key Responsibilities Answer and direct incoming phone calls professionally Organize and schedule appointments, meetings, and events Prepare meeting agendas and take detailed minutes Draft and distribute emails, memos, letters, faxes, and forms Assist in preparing and maintaining regular reports and documentation Book travel arrangements and accommodations as needed Submit, track, and reconcile expense reports Welcome and provide general support to visitors and guests Serve as a point of contact for internal staff and external partners Coordinate with senior administrative staff and executives on various tasks and queries Qualifications & Requirements Proven experience as an Administrative Assistant 3 years Proficiency in Microsoft Office, especially Excel and Power Point Excellent time management and prioritization skills Strong attention to detail and problem-solving abilities Outstanding written and verbal communication skills Solid organizational skills and ability to manage multiple tasks simultaneously

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><br></p> <p> </p> <p> <b>The Role of Director of People and Culture (EAM in Charge of P&amp;C):</b> </p> <p>We currently have an opportunity for a <b>Director of People and Culture (EAM in Charge of P&amp;C)</b> to join our Four Seasons Resort and Residences Red Sea at Shura Island opening team! </p> <p> </p> <p>This role reports to our General Manager, with a dotted reporting line to the Regional Director of People and Culture and will be responsible for leading the People, Culture and Learning strategy and execution for the <b>Four Seasons Resort and Residences Red Sea at Shura Island</b> ; providing People and Culture support with the overall goal being that the hotel is perceived as the Employer of Choice in your destination. </p> <p> </p> <p>You will be the Cultural Advocate of the Golden Rule in every employee action in your hotel and responsibilities will include championing top talent and actively supporting succession planning, supporting the hotel as a Business Partner, fostering relationships with others as a coach, supporting and driving Corporate People and Culture initiatives, actively supporting recruitment, selection, onboarding and development requirements, evaluating the effectiveness of People and Culture programs and initiatives and analyzing compensation and benefits trends to ensure a balance between cost and employee experience. You will also be responsible for developing the learning quality and experience on property; delivering workplace learning and development, performance improvement programs, and initiatives to best achieve long-term business success. </p> <p> </p> <p> <b>Our Ideal Director of People and Culture candidate will have:</b> </p> <p>Passion for people, talent management and learning, and will be a Business Partner; strategic, strong business acumen, understanding of operational needs and the ability to contribute to key strategies and operational decisions for the hotel, a catalyst for change and an employee champion. </p> <p> </p> <p> </p> <p><br></p> <p> </p> <p> </p> <p> </p> <p> </p></div></section>

Company Description Egypt is seeking a dedicated Legal Assistant to support its legal operations and provide high-quality administrative and legal services. The organization values professionalism, integrity, and attention to detail in managing legal matters. Team members work collaboratively to ensure accurate documentation, timely case handling, and effective communication with internal and external stakeholders. This environment offers opportunities to develop legal skills and grow within a structured, supportive setting. Role Description This full-time, on-site Legal Assistant role is based in El Mansoura and focuses on supporting attorneys and legal staff in day-to-day operations. Responsibilities include preparing and organizing legal documents, maintaining case files, and managing schedules and correspondence. The role involves coordinating with clients and external parties, handling administrative tasks such as data entry and filing, and ensuring that all documents comply with relevant legal standards. The Legal Assistant will also assist with basic legal research, track deadlines, and help maintain efficient office workflows. Qualifications Strong foundation in Law and practical experience or training as a Legal Assistant Proficiency in Legal Document Preparation and document management Excellent Communication skills, both written and verbal Experience in Administrative Assistance, including scheduling, filing, and data entry Ability to work accurately under deadlines and manage multiple tasks High level of integrity, confidentiality, and professional ethics Strong organizational and time-management skills Proficiency with office software (e.g., word processing, spreadsheets, case management tools) Relevant diploma or degree in law, legal studies, or a related field is preferred

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Assistant Warehouse Keeper </span> <br> <br> <br> <br> <span>Date:&nbsp; </span> <span>Jul 6, 2026 </span> <br> <br> <br> <br> <span>Posting Closure Date:&nbsp; </span> <span>07/21/2026 </span> <br> <br> <br> <br> <span>Category:&nbsp; </span> <br> <br> <br> <br> <span>Career Level:&nbsp; </span> <br> <br> <br> <br> <span>Country/Government:&nbsp; </span> <span> </span><p> <span>Giza, Egypt </span> </p><br><br> #job-location.job-location-inline { display: inline; } <br> <br> <br> <br> <span> <span>Summary <br></span></span><p>Assistant Warehouse Keeper ensures accurate handling, storage, and movement of parts and materials to support workshop and sales operations efficiently and reliably.</p><br><br>Tasks <br>Deliver warehouse tasks and ensure goods are stored/recorded properly. Operate equipment and machines efficiently. Complete routine packaging tasks under supervision. Transport goods to ensure on-time delivery. Follow mandatory work instructions for safety. Follow procedures to ensure compliance with quality and regulatory standards.<br>Education <br><p>Vocational or Technical Diploma in a relevant field (automotive, mechanical, or related).</p><br><br>Experience <br><p>0 to 2 years of experience in a similar or supporting role.</p><br><br>Skill <br>Inventory Control &amp; Stock Accuracy Warehouse Operations &amp; Housekeeping ERP / Warehouse Management Systems Usage Attention to Detail &amp; Documentation Health, Safety &amp; Environment Awareness<br>Competencies <br>Customer Focus: Building strong customer relationships and delivering customer-centric solutions. Ensures Accountability: Holding self and others accountable to meet commitments. Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Nimble Learning: Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder. Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations. Self-Development: Actively seeking new ways to grow and be challenged using both formal and informal development channels.<br> <br> <br> <br> <br> <p> <span> <br><strong>Job Segment: </strong> <span>Housekeeping, ERP, Warehouse, Compliance, Healthcare, Hospitality, Technology, Manufacturing, Legal </span> </span> </p><br><br> <br><br> </div>

Company Description Dev Spaces Consulting and Training (Dev Spaces C&T) is a consulting firm focused on driving growth, innovation, and transformation for organizations in development and corporate sectors. The company delivers a wide range of professional services, including project development, monitoring, evaluation, research, business information systems, and database management. Dev Spaces C&T also offers creative graphic design, editing, and translation services to enhance clients’ brand presence and communication. In addition, the firm provides training and capacity-building programs that help teams develop current skills and adapt to evolving market demands. A client-centric, results-oriented approach and commitment to excellence shape every engagement.<br>Role Description The Executive Assistant role at Dev Spaces C&T is a full-time, on-site position based in Giza. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, organizing travel arrangements, and preparing expense reports. Daily responsibilities include drafting and reviewing correspondence, preparing presentations and documents, maintaining records, and coordinating internal and external communications. The role also involves organizing meetings and events, ensuring follow-up on action items, and supporting project-related administrative tasks. The Executive Assistant will act as a key point of contact, ensuring smooth office operations and discreet handling of confidential information.<br>Qualifications<br> Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, documentation, and office coordination. Proven Executive Support capabilities, with experience supporting senior leaders and handling confidential information. Ability to prepare, track, and reconcile Expense Reports accurately and in a timely manner. Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Relevant experience as an executive or administrative assistant in a consulting, corporate, or professional services environment. Proficiency with office productivity tools (e.g., MS Office, email and calendar applications) and basic document preparation. Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines. Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred. Ability to work on-site in Giza and collaborate effectively within a diverse, fast-paced environment.

Job Summary We are looking for a highly organized and proactive Personal Executive Assistant to support the CEO & Creative Director with daily administrative and operational tasks.<br>Key Responsibilities Manage daily calendar, appointments, and meeting schedules. Coordinate meetings and prepare meeting reminders. Follow up on pending tasks with internal teams and external parties. Handle emails and basic correspondence when required. Prepare reports, presentations, and meeting notes. Maintain confidentiality of business information. Support the Creative Director with administrative and operational tasks as assigned.<br>Job Requirements Bachelor’s degree in Business Administration or any related field.2-4 years of experience in an administrative or assistant role. Strong organizational and time management skills. Good written and verbal communication skills in English and Arabic. Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Workspace. Ability to multitask and prioritize effectively. High level of professionalism, responsibility, and confidentiality. Attention to detail and problem-solving skills. Flexibility and willingness to learn.

Job Summary We are looking for a highly organized and proactive Personal Executive Assistant to support the CEO & Creative Director with daily administrative and operational tasks.<br>Key Responsibilities Manage daily calendar, appointments, and meeting schedules. Coordinate meetings and prepare meeting reminders. Follow up on pending tasks with internal teams and external parties. Handle emails and basic correspondence when required. Prepare reports, presentations, and meeting notes. Maintain confidentiality of business information. Support the Creative Director with administrative and operational tasks as assigned.<br>Job Requirements Bachelor’s degree in Business Administration or any related field.2-4 years of experience in an administrative or assistant role. Strong organizational and time management skills. Good written and verbal communication skills in English and Arabic. Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Workspace. Ability to multitask and prioritize effectively. High level of professionalism, responsibility, and confidentiality. Attention to detail and problem-solving skills. Flexibility and willingness to learn.

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> Discover your future at Citi <p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you’ll have the opportunity to grow your career, give back to your community and make a real impact.</p><br> Job Overview <p>The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.<br><b><u>Responsibilities:</u></b></p><br><ul><li>Directly supports a C15 level manager and generally supports an entire department</li><li>Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms</li><li>Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team</li><li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li><li>Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports</li><li>Handles incoming calls; responds to inquiries</li><li>Orders supplies and process invoices through Procure to Pay system</li><li>Process and follow-up on Virtual Requests</li><li>May prepare and review materials and correspondence for meetings</li><li>Maintains and update files/records, produces reports and various correspondence</li><li>Handles sensitive materials; maintain appropriate levels of confidentiality</li><li>Performs other duties and functions as assigned</li><li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul><p><b><u>Qualifications:</u></b></p><br><ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>Self-motivated and detail oriented</li><li>Consistently demonstrates clear and concise written and verbal communication skills</li><li>Proficient in Microsoft Office</li></ul><p><b><u>Education:</u></b></p><br><ul><li>Bachelor's/University degree or equivalent experience</li></ul><p><span><span><span><span><span><span><span><span><span><span><span><span>------------------------------------------------------</span></span></span></span></span></span></span></span></span></span></span></span></p><br><b>Job Family Group: </b>Business Strategy, Management &amp; Administration<p><span><span><span><span><span><span><span><span><span><span><span><span>------------------------------------------------------</span></span></span></span></span></span></span></span></span></span></span></span></p><br><b>Job Family:</b>Administrative Support<p><span><span><span><span><span><span><span><span>------------------------------------------------------</span></span></span></span></span></span></span></span></p><br><b>Time Type:</b>Full time<p><span><span>------------------------------------------------------</span></span></p><br><b>Most Relevant Skills </b>Please see the requirements listed above.<p>------------------------------------------------------</p><br><b>Other Relevant Skills </b>For complementary skills, please see above and/or contact the recruiter.<p>------------------------------------------------------</p><br><p><i><span>Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</span></i></p><br><p><i><span>If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review </span></i><i>Accessibility at Citi<span>.</span></i><br><i><span>View Citi’s </span>EEO Policy Statement<span> and the </span>Know Your Rights<span> poster.</span></i></p><br> <br> </div>

<p>&nbsp;</p><ul><li>Assist local team in data entry for invoices and journals, HR activities, record-keeping, and filing.</li><li>Assist in scheduling meetings, appointments, and travel arrangements (flight and hotel reservation)</li><li>Coordinate project administrative activities</li><li>Handling administrtive work with local banks, authorities and account firm.&nbsp;</li></ul><p><strong>Requirements:</strong></p><ul><li>Bachelor’s degree or diploma in Business Administration or a related field.</li><li>1 to 2 years of experience in an administrative or office assistant role.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication and organizational skills.</li><li>Ability to multitask and work under minimal supervision.</li></ul>

Executive Assistant Remote | $500–$600 USD |We’re Founders Arm, a recruitment partner connecting top MENA talent with leading US startups. We are seeking an Administrative Assistant to support a US founder with executive-level coordination, scheduling, and operational support. This role is ideal for professionals seeking remote international experience and growth into strategic administrative or executive roles. Salary: $500–$600 USD/month Type: Full-time Key Responsibilities Manage calendar, meetings, and executive correspondence Prepare, organize, and maintain documents and reports Conduct research and provide structured insights Coordinate follow-ups and action items efficiently Support day-to-day executive and administrative operations Candidate Profile Fluent in English, both written and spoken Highly organized, proactive, and reliable Strong attention to detail and ability to manage multiple tasks Comfortable with Google Workspace, Slack, Notion, and other collaboration tools Able to coordinate with US working hours Why This Role Earn in USD while gaining remote international experience Work directly with a US founder in a strategic support role Gain exposure to international startup operations Build transferable skills for higher-level executive or administrative roles

Executive Assistant Remote | $500–$600 USD |We’re Founders Arm, a recruitment partner connecting top MENA talent with leading US startups. We are seeking an Administrative Assistant to support a US founder with executive-level coordination, scheduling, and operational support. This role is ideal for professionals seeking remote international experience and growth into strategic administrative or executive roles. Salary: $500–$600 USD/month Type: Full-time Key Responsibilities Manage calendar, meetings, and executive correspondence Prepare, organize, and maintain documents and reports Conduct research and provide structured insights Coordinate follow-ups and action items efficiently Support day-to-day executive and administrative operations Candidate Profile Fluent in English, both written and spoken Highly organized, proactive, and reliable Strong attention to detail and ability to manage multiple tasks Comfortable with Google Workspace, Slack, Notion, and other collaboration tools Able to coordinate with US working hours Why This Role Earn in USD while gaining remote international experience Work directly with a US founder in a strategic support role Gain exposure to international startup operations Build transferable skills for higher-level executive or administrative roles

<p><h4>Job summary</h4> <p>Leads and operates information technology (IT) discipline for properties and managed offices in scope. Manages a team of IT resources and is accountable for day-to-day hotel and company office IT operations. Provides support to operations leaders for owner relations and negotiations on IT matters. Once handed over from the direct manager, accountable for new opening/acquisition construction oversight, countdown, and live operation. Executes property internet support. Works with direct manager on vendor management and product development for the assigned market.</p> <h4>Candidate profile</h4> <h4>Education and experience</h4> <ul> <li>Hotel or hospitality management education, awareness of global hospitality technology trends. Experience in assignments at international locations. Back of the house and guest facing operational and technical experience with hospitality management systems. Minimum 3 years in an associate supervisory role.</li> <li>Or bachelor’s degree level or equivalent. Minimum 2 years project management experience. Proven negotiation skills.</li> </ul> <h4>Core work activities</h4> <h4>General</h4> <ul> <li>Maintains status documentation (goals, scorecard, LPA tracking, etc.) to verify accuracy.</li> <li>Strives to achieve balanced scorecard and goals by leveraging resources and concepts to achieve desired results.</li> <li>Monitors assigned company owned and managed offices to verify IT operations are running effectively.</li> <li>Meets with direct manager to provide updates on IT activities and business plans.</li> <li>Meets with business point of contact of each property (general manager, director of finance, etc.) or in-person contact at least once every two months to seek feedback and provide effective updates on IT activities and plans. Produces follow-up report, action plans and information distribution.</li> <li>Assists with the activation of all potential properties within the cluster by building business cases and engaging owners and business partners.</li> </ul> <h4>People</h4> <ul> <li>Owns IT vendor relationship for properties in scope.</li> <li>Participates in the talent acquisition process according to company procedures.</li> <li>Verifies induction program for new associates or associates transferring to new role is effective.</li> <li>Trains associate(s) to provide backup coverage in the department to cover cluster leader’s function during vacation and sick leave.</li> <li>Performs LPA’s on a timely basis and allocates sufficient time, research, and effort to verify the process effectively benefits the development of associates.</li> <li>Verifies effective communication, training, and execution of all talent development programs and related initiatives.</li> <li>Develops a personal management style that is intended to bring positive results from associates.</li> <li>Builds and maintains positive and effective relations with direct team members.</li> </ul> <h4>Product</h4> <ul> <li>Strives to remain informed on the most up to date knowledge regarding vendor activities.</li> <li>Notifies direct manager to put resources in place to verify owners have sufficient vendor choices in each market/city.</li> <li>Where assigned, delivers pilot phase early review/completion/recommendation report and relevant documentation.</li> <li>Where assigned, documents technology pilot scope and objectives with business partners.</li> </ul> <h4>Process</h4> <ul> <li>Maintains IT inventory for the assigned properties/offices in cluster.</li> <li>Manages cluster IT agreements for assigned properties.</li> <li>Verifies cluster associates are treated appropriately and in alignment with local operational practices.</li> <li>Verifies the execution and tracking of rollouts on a timely basis.</li> <li>Compiles, seeks approval, monitors, and strives to meet operating budgets; manages expenses using tracking and forecasting tools and engages with the accounting team closely.</li> <li>Verifies resources assigned to IT escalation and tracking processes are effective and meet the service level agreements.</li> <li>Monitors flow of issue management amongst continent support desk, vendors, and cluster organizations to verify effectiveness.</li> <li>Implements cluster best practices and suggests enhancements with the intent to benefit the wider IT community.</li> <li>Implements cluster IT policies and procedures as received by regional IT.</li> <li>Attends IT education calls.</li> <li>Verifies planning and accomplishment of technology disaster and contingency plan testing for each property and office.</li> <li>Completes other reasonable duties as requested by leadership.</li> </ul> <p>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.</p> <p>Combining timeless glamour with a vanguard spirit, St. Regis Hotels & Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service.</p> <p>We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</p></p><p></p>

Company Description INTEGRATED SOLUTIONS GROUP (ISG) is a consultancy firm focused on elevating organizational performance and ensuring compliance with key national and international standards. The company specializes in ISO standards consultancy, including ISO 9001, ISO 14001, ISO 45001, ISO 22000, and industry-specific certifications. ISG also supports clients in developing and improving integrated management systems to streamline operations and drive continuous improvement. The firm provides health and safety systems consultancy to help organizations build safe, compliant workplaces. In addition, ISG offers NFSA requirements consultancy for food establishments, guiding them through registration, licensing, facility design, hygiene practices, food safety systems, labeling, and inspection readiness.<br>Role Description The Administrative Assistant role at ISG is a full-time, on-site position based in Heliopolis. The Administrative Assistant will handle day-to-day office operations, including managing phone calls, scheduling meetings, organizing calendars, and greeting visitors. Responsibilities include preparing and maintaining documents, reports, and records, as well as filing, data entry, and basic correspondence. The role supports executives and consultants with travel arrangements, meeting logistics, and follow-up actions. The Administrative Assistant will also coordinate office supplies, assist with internal communications, and ensure a professional and efficient office environment.<br>Qualifications<br> Strong Administrative Assistance and Executive Administrative Assistance skills, with experience supporting multiple stakeholders. Excellent Phone Etiquette and Communication abilities, including clear, professional verbal and written communication. Solid Clerical Skills, including filing, document preparation, data entry, and basic record-keeping. Proficiency with office software (e.g., Microsoft Office or equivalent) and familiarity with calendar and email management tools. Strong organizational and time-management skills, with attention to detail and the ability to prioritize tasks. Ability to work on-site in Heliopolis, collaborate effectively with diverse teams, and maintain confidentiality. Previous experience in a consultancy or professional services environment is an advantage. Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>JOB SUMMARY The Assistant Controller manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control.</p><p>CORE WORK ACTIVITIES Assisting in Management of Accounting Team Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. Oversees internal, external and regulatory audit processes. Ensures that regular on-going communication occurs with employees to create awareness of business objectives, communicate expectations, and recognize performance. Celebrates successes by publicly recognizing the contributions of team members. Establishes and maintains open, collaborative relationships with employees. Provides excellent leadership (e.g., differentiates top performers, fosters teamwork and encourages work/life balance). Ensures employees establish and maintain open, collaborative relationships within their team. Participates in the employee performance appraisal process, providing feedback as needed. Ensures disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process. Ensures property policies are administered fairly and consistently. Utilizes an "open door" policy. Solicits employee feedback.</p><p>Managing Projects and Policies Generates and provides accurate and timely results in the form of reports, presentations, etc. Analyzes information and evaluates results to choose the best solution and solve problems. Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. Ensures that the P&amp;L is accurate (i.e., costs are properly matched to revenue, costs are recorded in the proper accounts) and statements are delivered to appropriate individuals in a timely manner. Reconciles balance sheet. Ensures tax rates used for sales/use tax are current and proper amounts are collected and/or accrued. Ensures compliance with standard and local operating procedures (SOPs and LSOPs). Ensures account balances are supported by appropriate documentation in accordance with SOPs. Reviews audit issues and makes corrections as necessary. Ensures property permits, licenses and if applicable vendor contracts are current. Leverages centralized accounting processes and shared services.</p><p>Demonstrating and Applying Accounting Knowledge Demonstrates knowledge of job-relevant issues, products, systems, and processes. Keeps up-to-date technically and applying new knowledge to your job. Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. Leverages technology and effectively uses information systems and tools to generate financial reports and provide managers with analytical support to drive decision-making.</p><p>Proving Financial Information and Guidance to Others Informs and/or updates the executives, the peers and the subordinates on relevant financial information in a timely manner. Attends critique meetings to review information with management team. Advises the Director of Finance on existing and evolving operating/financial issues. Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors. Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources. Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.</p><p>Maintaining Finance and Accounting Goals Submits reports in a timely manner, ensuring delivery deadlines. Ensures profits and losses are documented accurately. Achieves and exceeds goals including performance goals, budget goals, team goals, etc. Develops specific goals and plans to prioritize, organize, and accomplish your work. Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued. Supports a strong accounting &amp; operational control environment to safeguard assets, improve operations and profitability and manage business risks.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><h4>Education and Experience</h4><p>4-year bachelor's degree in Finance and Accounting or related major; no work experience required.</p><p></p></section>

Job Summary We are looking for a highly organized and proactive Personal Assistant to support the CEO & Creative Director with daily administrative and operational tasks. The ideal candidate will help manage schedules, coordinate meetings, follow up on tasks, and ensure smooth day-to-day operations.<br>Key Responsibilities Manage daily calendar, appointments, and meeting schedules. Coordinate meetings and prepare meeting reminders. Follow up on pending tasks with internal teams and external parties. Handle emails and basic correspondence when required. Prepare reports, presentations, and meeting notes. Maintain confidentiality of business information. Support the Creative Director with administrative and operational tasks as assigned.<br>Job Requirements Bachelor’s degree in Business Administration or any related field.2-4 years of experience in an administrative or assistant role. Strong organizational and time management skills. Good written and verbal communication skills in English and Arabic. Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Workspace. Ability to multitask and prioritize effectively. High level of professionalism, responsibility, and confidentiality. Attention to detail and problem-solving skills. Flexibility and willingness to learn.

Job Summary We are looking for a highly organized and proactive Personal Assistant to support the CEO & Creative Director with daily administrative and operational tasks. The ideal candidate will help manage schedules, coordinate meetings, follow up on tasks, and ensure smooth day-to-day operations.<br>Key Responsibilities Manage daily calendar, appointments, and meeting schedules. Coordinate meetings and prepare meeting reminders. Follow up on pending tasks with internal teams and external parties. Handle emails and basic correspondence when required. Prepare reports, presentations, and meeting notes. Maintain confidentiality of business information. Support the Creative Director with administrative and operational tasks as assigned.<br>Job Requirements Bachelor’s degree in Business Administration or any related field.2-4 years of experience in an administrative or assistant role. Strong organizational and time management skills. Good written and verbal communication skills in English and Arabic. Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Workspace. Ability to multitask and prioritize effectively. High level of professionalism, responsibility, and confidentiality. Attention to detail and problem-solving skills. Flexibility and willingness to learn.

Job Summary We are looking for a highly organized and proactive Personal Assistant to support the CEO & Creative Director with daily administrative and operational tasks. The ideal candidate will help manage schedules, coordinate meetings, follow up on tasks, and ensure smooth day-to-day operations.<br>Key Responsibilities Manage daily calendar, appointments, and meeting schedules. Coordinate meetings and prepare meeting reminders. Follow up on pending tasks with internal teams and external parties. Handle emails and basic correspondence when required. Prepare reports, presentations, and meeting notes. Maintain confidentiality of business information. Support the Creative Director with administrative and operational tasks as assigned.<br>Job Requirements Bachelor’s degree in Business Administration or any related field.2-4 years of experience in an administrative or assistant role. Strong organizational and time management skills. Good written and verbal communication skills in English and Arabic. Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Workspace. Ability to multitask and prioritize effectively. High level of professionalism, responsibility, and confidentiality. Attention to detail and problem-solving skills. Flexibility and willingness to learn.

Job Summary We are looking for a highly organized and proactive Personal Assistant to support the CEO & Creative Director with daily administrative and operational tasks. The ideal candidate will help manage schedules, coordinate meetings, follow up on tasks, and ensure smooth day-to-day operations.<br>Key Responsibilities Manage daily calendar, appointments, and meeting schedules. Coordinate meetings and prepare meeting reminders. Follow up on pending tasks with internal teams and external parties. Handle emails and basic correspondence when required. Prepare reports, presentations, and meeting notes. Maintain confidentiality of business information. Support the Creative Director with administrative and operational tasks as assigned.<br>Job Requirements Bachelor’s degree in Business Administration or any related field.2-4 years of experience in an administrative or assistant role. Strong organizational and time management skills. Good written and verbal communication skills in English and Arabic. Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Workspace. Ability to multitask and prioritize effectively. High level of professionalism, responsibility, and confidentiality. Attention to detail and problem-solving skills. Flexibility and willingness to learn.

Oversee and support all administrative duties in the office and ensure that office is operating smoothly Manage office supplies inventory and place orders as necessary Receive and sort incoming mail and deliveries, and manage outgoing mail Develop office policies and procedures, and ensure they are implemented appropriately Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure Manage office budget Identify opportunities for process and office management improvements, and design and implement new systems Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports