office manager Jobs

A software company in Giza Governorate is seeking a highly organized and proactive Administrative Assistant to join our team in Sheikh Zayed. The ideal candidate will provide administrative/accounting support, ensure smooth office operations, and assist in day-to-day tasks to enhance overall efficiency.<br>Location: On-site - 6th of October, Sheikh Zayed Work Schedule: Sunday to Thursday, 8:00 AM 5:00 PM<br>Key Responsibilities:Prepare and send client invoices, agreements, and quotations. Process bookkeeping, invoices, payments, and financial transactions. Process supplier documents and verify legal invoices (MOF, tax number, company details). Support HR, Accounting, and project administration activities. Manage petty cash, perform bank reconciliations, and expense tracking. Coordinate with banks, government authorities, accounting firms, suppliers, and clients. Collect withholding tax (WHT) certificates from clients. Maintain and track company assets, including employee asset issuance and return. Prepare insurance applications and employee insurance termination documentation. Schedule meetings, appointments, and travel arrangements. Handle data entry, filing, documentation, and record keeping<br>Requirements:Bachelor’s degree or diploma in Business Administration, Accounting, or a related field.1 to 4 years of experience in an administrative or accountant role. Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point). Strong communication and organizational skills. Ability to multitask and work under minimal supervision.<br>How to Apply: https://careers.ibcconsult.com/index.php?m=careers&p=show Job&ID=20 or by email to ghida.m@ibcconsult.com

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Key Responsibilities Draft, review, and negotiate contracts, agreements, letters, and other legal documents.<br> Provide legal guidance to internal teams on day-to-day business matters.<br> Conduct legal research and prepare clear summaries and recommendations.<br> Monitor applicable laws, regulations, and regulatory developments affecting the business.<br> Support corporate governance, licensing, regulatory, and compliance activities.<br> Identify potential legal risks and recommend appropriate mitigation measures.<br> Maintain and organize legal records, contracts, and documentation.<br> Assist with disputes, claims, and legal proceedings in coordination with external counsel where required.<br> Ensure timely renewal and monitoring of contracts, permits, licenses, and other legal obligations.<br> Develop and maintain legal templates, policies, procedures, and standard agreements.<br> Collaborate with HR, Finance, Procurement, Operations, and other departments on legal matters.<br> Support internal compliance initiatives and provide awareness of relevant legal requirements.<br> Bachelor’s degree in Law (LL.<br>B. or equivalent).<br> Relevant professional legal qualification or bar admission is preferred, where applicable.<br> 0-2 years of relevant legal experience , preferably in a corporate, commercial, or law-firm environment.<br> Strong knowledge of contract law, corporate/commercial law, and regulatory compliance.<br> Excellent legal research, drafting, and analytical skills.<br> Strong attention to detail and ability to manage multiple priorities.<br> Excellent written and verbal communication skills.<br> Ability to work independently while collaborating effectively with cross-functional teams.<br> Proficiency in Microsoft Office and legal/document management systems.<br></span> </div>

Basic Job Details:Job Title: Administrative Assistant Location: Garden City, Cairo, Egypt Employment Type: Full-Time Industry: Legal Services Seniority Level: Senior Administrative Assistant<br>Education:Degree Required: Bachelor's Degree Field of Study: Business Administration or related fields Additional Education Requirement: Graduated from a language high school or sister school (مدارس راهبات)<br>Experience:Years of Experience: 3-5 years Industry Experience: Law Firm (preferred) Administrative Experience: Required Skills:Languages:Arabic: Fluent (Required) English: Fluent (Required) French: (Preferred but not mandatory)<br>Technical Skills:Proficiency in Microsoft Office Suite Proficient in virtual meeting platforms (Zoom, Microsoft Teams, Google Meet, etc...)<br>Other Skills:Strong organizational and time-management skills Excellent verbal and written communication skills Strong attention to detail Ability to multitask Commitment to confidentiality<br>Job Requirements:Daily Tasks:Emailing, filing, printing, mailing, scanning Maintaining contact lists Booking travel arrangements Monitoring and revising calendars and timetables Completing paperwork accurately and neatly Supporting lawyers and paralegals on administrative tasks Handling additional responsibilities as assigned Managing mail and courier services Answering and directing phone calls Acting as the point of contact for internal and external clients<br>Working Conditions:Work Days: 5 days a week (weekends off) Work Hours: 09:00 AM - 6:00 PM<br>Benefits:Competitive package Social insurance Professional growth and development opportunities Collaborative and supportive work environment<br>Application Instructions:Application Method: Send resume and cover letter Email Subject Line: Senior Administrative Assistant Email Address: i.raslan@krr-law.com

Position: HR Personnel Team Leader<br><br>Location: Borg El Arab, Alexandria, Egypt<br><br>Experience: Minimum 8 years' experience in corporate and industrial environments<br><br>Summary:<br><br>A factory based in Borg El Arab, Alexandria, Egypt and we are actively searching for a highly experienced HR Personnel Team Leader. This role is crucial in managing employee records, government relations, payroll inputs, and labor compliance in our corporate and industrial environment.<br><br>Key Responsibilities:<br><br> Oversee personnel records including Form 1, Form 6, birth certificates, qualifications, and military service status. Act as the primary point of contact with local labor offices, social insurance authorities, and medical insurance bodies to ensure full regulatory compliance. Direct the drafting, renewal, and termination of employment contracts in strict accordance with local labor laws. Supervise daily shift tracking, fingerprint logs, leave approvals, and absenteeism monitoring for office and floor staff. Validate monthly payroll variables such as overtime hours, late deductions, unpaid leaves, penalties, and statutory deductions before submitting to finance/payroll processing. Manage the off-boarding workflow, including calculating final settlements, social insurance cancellations (Form 6), and clearance clearances.<br><br>Qualifications:<br><br> Minimum 8 years of experience in a similar role in a corporate and industrial environment. Solid knowledge of local labor laws, regulations, and compliance requirements. Excellent communication and interpersonal skills. Strong organizational and time-management abilities. Proficient in MS Office and HRIS software. Bachelor's degree in HR or related field.<br><br>If you are a highly experienced HR professional looking for a challenging role in a dynamic environment, we encourage you to apply for this position. We offer competitive salary and benefits packages. Join our team and contribute to the success of our organization.

<ul><li><p>Prepare, review, and coordinate structural shop drawings, reinforcement detailing, and as-built drawings.</p></li><li><p>Review structural design drawings, specifications, BOQs, and contract documents.</p></li></ul><ul><li><p>Coordinate with consultants, clients, and multidisciplinary teams to resolve technical issues and ensure design integration.</p></li><li><p>Prepare RFIs, method statements, technical submittals, and quantity take-offs.</p></li><li><p>Support procurement through material approvals and technical evaluations.</p></li></ul><ul><li><p>Ensure compliance with project specifications, applicable codes, consultant requirements, and authority regulations.</p></li><li><p>Provide technical support to site execution and QA/QC teams.</p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p>Revit Experience is mandatory .</p></li><li><p>Bachelor’s degree in structural engineering. (<strong>Governmental university</strong>).</p></li><li><p>Proficiency in AutoCAD, Revit/BIM and MS Office</p></li><li><p>5+ years of experience including technical office work.</p></li><li><p>Familiarity with local authority standards and infrastructure specifications.</p></li><li><p>Strong communication, coordination, and problem-solving skills.</p></li></ul><p></p>

<p><strong>Key Responsibilities :</strong></p><h3></h3><ul><li><p>Prepare, review, and coordinate mechanical shop drawings, coordination drawings, and as-built drawings.</p></li><li><p>Review mechanical design drawings, specifications, BOQs, and contract documents.</p></li></ul><ul><li><p>Coordinate with consultants, clients, and multidisciplinary teams.</p></li><li><p>Prepare RFIs, method statements, and quantity take-offs.</p></li><li><p>Support the procurement process through material approvals, technical evaluations, supplier document reviews, and compliance verification.</p></li></ul><ul><li><p>Ensure compliance with project specifications, consultant requirements, applicable codes and standards, and authority regulations.</p></li><li><p>Provide technical support to site execution and QA/QC teams.</p></li></ul><p></p><p><strong>Requirements</strong></p><p><strong>Requirements</strong></p><ul><li><p>Revit Experience is mandatory.</p></li><li><p>Bachelor’s degree in mechanical engineering. (<strong>Governmental university</strong>).</p></li><li><p>3+ years of experience including technical office work.</p></li><li><p>Proficiency in AutoCAD, Revit MEP (BIM), and Microsoft Office.</p></li><li><p>Familiarity with local authority standards and infrastructure specifications.</p></li><li><p>Strong communication, coordination, and problem-solving skills.</p></li></ul><p></p>

<ul><li><p>Execute the annual audit plan for Head Office departments, as approved by the Audit Committee.</p></li><li><p>Verify that departments implement policies and procedures and adhere to internal control standards.</p></li><li><p>Develop the audit program.</p></li><li><p>Prepare working papers for each audit and verify their adequacy.</p></li><li><p>Conduct audit examinations with the audit team and derive audit findings and observations.</p></li><li><p>Classify and evaluate observations based on the risk matrix and approved classification criteria.</p></li></ul><p></p><p></p><p><strong>Requirements</strong></p><ul><li><p>Bachelor's degree in commerce, Accounting, Finance, or a related field is a must.</p></li><li><p>2 to 3 years of practical experience in <strong>SME's</strong>.</p></li><li><p>Preferred to have a credit course.</p></li><li><p>Familiarity with internal audit requirements.</p></li><li><p>Good proficiency in English.</p></li><li><p>Strong skills in analysis, preparing audit reports, and following up on findings and recommendations.</p></li><li><p>Proficiency in Microsoft Office, particularly Microsoft Excel.</p></li></ul><p></p>

<ul><li><p><strong>Managing &amp; Supervising</strong> the technical office work and reviewing drawings and technical specifications.</p></li><li><p><strong>Preparing</strong> and reviewing Bills of Quantities (BOQ).</p></li><li><p><strong>Monitoring</strong> the factory's needs for operational raw materials.</p></li><li><p><strong>Tracking</strong> local and international suppliers and shipments.</p></li><li><p><strong>Preparing</strong> inventory, consumption, and future requirements reports.</p></li><li><p><strong>Coordinating</strong> between the factory and various departments to ensure operational continuity.</p></li><li><p><strong>Providing early warnings</strong> of risks that may affect production or the availability of raw materials.</p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p><strong>Bachelor’s degree in Mechanical Engineering.</strong></p></li><li><p><strong>Minimum of 3 years of experience</strong> in a technical office and industrial projects.</p></li><li><p><strong>Experience</strong> in tracking raw materials, inventory, and suppliers.</p></li><li><p><strong>Proficiency</strong> in AutoCAD and Microsoft Excel.</p></li><li><p><strong>Strong skills</strong> in follow-up, priority management, and reporting.</p></li></ul><p><strong>Preferred:</strong></p><ul><li><p><strong>Previous experience</strong> in iron and steel factories or heavy industries.</p></li></ul><p></p>

<strong>Job Description:<br><br></strong>- Welcome and assist visitors in a professional and courteous manner.<br>- Handle incoming calls, inquiries, and messages efficiently.<br>- Manage front desk operations and ensure a professional reception experience.<br>- Coordinate with internal departments and provide administrative support when required.<br>- Maintain an organized and welcoming front office environment.<br>- Handle day-to-day reception and administrative tasks.<br>- Represent the company professionally when dealing with visitors and clients.<br><br><strong>Requirements:<br><br></strong>- Bachelor’s degree in any relevant field.<br>- Fresh graduates are welcome to apply<br>- maximum 2 years of experience.<br>- Excellent command of English, both written and spoken.<br>- Excellent communication and interpersonal skills.<br>- Presentable, professional, and well-groomed.<br>- Positive attitude with strong customer-service skills.<br>- Willingness to learn and develop professionally.<br>- Good organizational and time-management skills.<br>- Good command of MS Office.

<ul><li><p><strong>Manage CRM data, assign leads, and follow up on sales feedback.</strong></p></li><li><p><strong>Handle front office administration and receptionist duties.</strong></p></li><li><p><strong>Organize and maintain sales files and records.</strong></p></li><li><p><strong>Prepare and track sales commission reports.</strong></p></li><li><p><strong>Manage client communications and schedule appointments.</strong></p></li><li><p><strong>Assist in preparing sales proposals, contracts, and agreements.</strong></p></li><li><p><strong>Follow up on client requests and sales team deadlines.</strong></p></li><li><p><strong>Collect and report client feedback and lead status.</strong></p></li><li><p><strong>Handle incoming and outgoing correspondence.</strong></p></li><li><p><strong>Provide lead updates and reports to Operations Management.</strong></p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p><strong>Presentable with a professional appearance.</strong></p></li><li><p><strong>Excellent proficiency in MS Office.</strong></p></li><li><p><strong>Previous experience in the real estate industry.</strong></p></li><li><p><strong>Strong knowledge and practical experience with Solid CRM.</strong></p></li><li><p><strong>Good command of English.</strong></p></li><li><p><strong>Candidates residing near New Cairo are preferred.</strong></p></li><li><p><strong>Minimum 3 years of experience in real estate recruitment.</strong></p></li></ul><p></p>

<ul><li><p><strong>Team Leadership</strong>:</p></li></ul><p>Lead, mentor, and develop the Cairo Sales, Marketing, and Customer Service teams.</p><ul><li><p><strong>Business Growth</strong>:</p></li></ul><p>Drive sustainable business growth through effective strategies and execution.</p><ul><li><p><strong>Market Expansion</strong>:</p></li></ul><p>Increase market share by implementing innovative sales and marketing initiatives.</p><ul><li><p><strong>Customer Experience</strong>:</p></li></ul><p>Deliver superior customer satisfaction by ensuring high-quality service standards.</p><ul><li><p><strong>Strategic Execution</strong>:</p></li></ul><p>Align Cairo operations with the company’s overall strategic objectives.</p><ul><li><p><strong>Operational Efficiency</strong>:</p></li></ul><p>Coordinate closely with the Alexandria Head Office to ensure smooth operations and efficiency.</p><ul><li><p><strong>Collaboration</strong>:</p></li></ul><p>Foster strong collaboration between Cairo and Alexandria offices for unified performance.</p><p></p><p><strong>Requirements</strong></p><ul><li><p>Cairo resident.</p></li><li><p>Bachelor's Degree in any related field.</p></li><li><p>3-7 Yrs of experience in sales.</p></li><li><p>Must own a car.</p></li></ul><ul><li><p>Males only.</p></li><li><p>very good in English.</p></li><li><p>Good knowledge of the MS Office package.</p></li></ul><p></p>

<ul><li><p><strong>Manage CRM data, assign leads, and follow up on sales feedback.</strong></p></li><li><p><strong>Handle front office administration and receptionist duties.</strong></p></li><li><p><strong>Organize and maintain sales files and records.</strong></p></li><li><p><strong>Prepare and track sales commission reports.</strong></p></li><li><p><strong>Manage client communications and schedule appointments.</strong></p></li><li><p><strong>Assist in preparing sales proposals, contracts, and agreements.</strong></p></li><li><p><strong>Follow up on client requests and sales team deadlines.</strong></p></li><li><p><strong>Collect and report client feedback and lead status.</strong></p></li><li><p><strong>Handle incoming and outgoing correspondence.</strong></p></li><li><p><strong>Provide lead updates and reports to Operations Management.</strong></p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p><strong>Presentable with a professional appearance.</strong></p></li><li><p><strong>Excellent proficiency in MS Office.</strong></p></li><li><p><strong>Previous experience in the real estate industry.</strong></p></li><li><p><strong>Strong knowledge and practical experience with Solid CRM.</strong></p></li><li><p><strong>Good command of English.</strong></p></li><li><p><strong>Candidates residing near New Cairo are preferred.</strong></p></li><li><p><strong>Minimum 3 years of experience in real estate recruitment.</strong></p></li></ul><p></p>

<p>The ideal candidate will possess a Bachelor's degree in Veterinary or Pharmacy. Experience of one to two years in an operation room is preferred. Excellent communication and presentation skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required. Ability to travel as needed is a must. Strong problem-solving skills and attention to detail are highly valued. A valid driver's license and preferably an owned car are necessary.</p><p><strong>Desired Candidate Profile</strong></p><p>Bachelor's degree in Veterinary recommended or Pharmacy. Experience one or two years in operation room is prefer. Excellent communication and presentation skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to travel as required. Strong problem-solving skills and attention to detail. A valid driver's license./ Preferable Own Car</p>

<ul><li><p>Greeting and welcoming customers who visit the office.</p></li><li><p>Facilitate any customer requirements for Carry-In service.</p></li><li><p>Answering phone calls and directing them to the appropriate department or person.</p></li><li><p>Scheduling appointments and meetings for clients and staff.</p></li><li><p>Maintaining a clean and organized reception area.</p></li><li><p>Recording and updating customer information on system.</p></li><li><p>Responding to customer inquiries and complaints in a timely and professional manner.</p></li><li><p>Assisting with administrative tasks such as filing, data entry, and correspondence.</p></li><li><p>Coordinating with other departments to ensure customer needs are met.</p></li><li><p>Providing excellent customer service to ensure customer satisfaction.</p></li><li><p>Maintaining confidentiality of customer information and ensuring data security.</p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p>Bachelor’s degree.</p></li><li><p>2-3 years of experience in CRM.</p></li><li><p>Excellent organizational and communication skills.</p></li><li><p>Presentable.</p></li><li><p>Excellent commands of Microsoft Office</p></li><li><p>Excellent English Skills.</p></li></ul><p></p>

<ul><li><p>Review and coordinate design drawings and technical specifications for customer service requirements.</p></li><li><p>Prepare detailed shop drawings and technical documentation for client-facing projects.</p></li><li><p>Act as a technical liaison between the company and clients, addressing technical inquiries and providing support.</p></li><li><p>Coordinate with internal departments (architectural, structural, and MEP) to ensure technical accuracy of project deliverables.</p></li><li><p>Monitor and report on the technical progress of customer-related tasks and documentation.</p></li></ul><p></p><p><strong>Requirements</strong></p><ul><li><p>Bachelor's degree in Engineering Architectural </p></li><li><p>3+ years of experience in a technical office or customer service role, preferably in the real estate sector.</p></li><li><p>Proficiency in AutoCAD and Microsoft Office suite.</p></li><li><p>Excellent communication skills, both verbal and written, in English and Arabic.</p></li><li><p>Ability to manage multiple tasks and provide high-quality technical support to clients.</p></li></ul><p></p>

<p>Job Duties:</p><ul><li>Prepare and edit documents such as letters, memos and emails.</li><li>Maintain calendars and schedules for assigned attorneys</li><li>Maintain, file and organize files as well as E-filling</li><li>Assist attorneys with incoming mail, email management, and office organization, as requested</li><li>Prepare and submit attorney expense reports</li><li>Prepare court documents, case citations, and other documents according to rules of required formatting</li><li>Additional administrative duties as assigned.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Requirements:</p><ul><li>Minimum 3 years of experience in office administration or a similar role.</li><li>Fluency in English and Arabic (spoken and written).</li><li>Strong proficiency in Microsoft Word, Excel, and PowerPoint .</li><li>Fast and accurate typing skills.</li><li>Ability to multitask and work under pressure.</li><li>Excellent communication, organizational, and problem solving skills.</li><li>High levels of professionalism, confidentiality, and attention to detail.</li></ul>

<p>What You'll Do:<br> • Coordinate schedules, meetings, correspondence, and daily administrative activities.<br> • Handle incoming and outgoing documents, emails, and communications.<br> • Maintain accurate records, reports, and department documentation.<br> • Manage and organize files, including ISO-related documents.<br> • Coordinate vacations, missions, and employee attendance records.<br> • Handle petty cash and related financial settlements with the Finance team.<br> • Ensure the availability of office supplies and maintain an organized workplace.</p><p><strong>Requirements</strong></p><ul><li><p>What We're Looking For:<br> ✔ Bachelor’s degree or equivalent.<br> ✔ 2–4 years of experience, preferably in administrative-related work.<br> ✔ Food industry experience is a plus.<br> ✔ Good Microsoft Office skills.<br> ✔ Strong organization, communication, and attention to detail.<br>???? Location: ElAbd Foods – Factory (Sharabeya)<br> ???? Working Hours: 8 hours/day<br> ???? Weekly Day Off: 1 day<br> ???? Employment Type: Full-time</p></li></ul><p></p>

<p>What You'll Do:<br> • Coordinate schedules, meetings, correspondence, and daily administrative activities.<br> • Handle incoming and outgoing documents, emails, and communications.<br> • Maintain accurate records, reports, and department documentation.<br> • Manage and organize files, including ISO-related documents.<br> • Coordinate vacations, missions, and employee attendance records.<br> • Handle petty cash and related financial settlements with the Finance team.<br> • Ensure the availability of office supplies and maintain an organized workplace.</p><p><strong>Requirements</strong></p><ul><li><p>What We're Looking For:<br> ✔ Bachelor’s degree or equivalent.<br> ✔ 2–4 years of experience, preferably in administrative-related work.<br> ✔ Food industry experience is a plus.<br> ✔ Good Microsoft Office skills.<br> ✔ Strong organization, communication, and attention to detail.<br>???? Location: ElAbd Foods – Factory (Sharabeya)<br> ???? Working Hours: 8 hours/day<br> ???? Weekly Day Off: 1 day<br> ???? Employment Type: Full-time</p></li></ul><p></p>

<p>What You'll Do:<br> • Coordinate schedules, meetings, correspondence, and daily administrative activities.<br> • Handle incoming and outgoing documents, emails, and communications.<br> • Maintain accurate records, reports, and department documentation.<br> • Manage and organize files, including ISO-related documents.<br> • Coordinate vacations, missions, and employee attendance records.<br> • Handle petty cash and related financial settlements with the Finance team.<br> • Ensure the availability of office supplies and maintain an organized workplace.</p><p><strong>Requirements</strong></p><ul><li><p>What We're Looking For:<br> ✔ Bachelor’s degree or equivalent.<br> ✔ 2–4 years of experience, preferably in administrative-related work.<br> ✔ Food industry experience is a plus.<br> ✔ Good Microsoft Office skills.<br> ✔ Strong organization, communication, and attention to detail.<br>???? Location: ElAbd Foods – Factory (Sharabeya)<br> ???? Working Hours: 8 hours/day<br> ???? Weekly Day Off: 1 day<br> ???? Employment Type: Full-time</p></li></ul><p></p>

<p>What You'll Do:<br> • Coordinate schedules, meetings, correspondence, and daily administrative activities.<br> • Handle incoming and outgoing documents, emails, and communications.<br> • Maintain accurate records, reports, and department documentation.<br> • Manage and organize files, including ISO-related documents.<br> • Coordinate vacations, missions, and employee attendance records.<br> • Handle petty cash and related financial settlements with the Finance team.<br> • Ensure the availability of office supplies and maintain an organized workplace.</p><p><strong>Requirements</strong></p><ul><li><p>What We're Looking For:<br> ✔ Bachelor’s degree or equivalent.<br> ✔ 2–4 years of experience, preferably in administrative-related work.<br> ✔ Food industry experience is a plus.<br> ✔ Good Microsoft Office skills.<br> ✔ Strong organization, communication, and attention to detail.<br>???? Location: ElAbd Foods – Factory (Sharabeya)<br> ???? Working Hours: 8 hours/day<br> ???? Weekly Day Off: 1 day<br> ???? Employment Type: Full-time</p></li></ul><p></p>