This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Scale Army is looking for a reliable, detail-oriented Admin Support Generalist (Middle) to support our core operational systems across finance, HR, and internal administration.

This role is execution-heavy, systems-based, and critical to keeping our internal data clean, reconciled, and usable across teams. You will not own strategy — you will own accuracy, consistency, and follow-through.

If you enjoy working with structured systems, keeping records clean, and supporting finance and HR workflows without chaos, this role is for you.

• Perform daily data entry and updates across internal systems

  
  

• Maintain system accuracy, consistency, and completeness

  
  

• Identify and flag discrepancies, missing data, or misalignments

  
  

• Support ongoing system hygiene across tools and folders

  
  

• Register and track invoices, payments, and receipts

  
  

• Support Accounts Payable / Accounts Receivable workflows (backup role)

  
  

• Assist with reconciliations between systems and source records

  
  

• Maintain organized documentation for finance review
  

  
  

Tools exposure includes:

• QuickBooks (or similar accounting systems)

  
  

• Stripe (transactions, payouts, invoice references)

  
  

• Register and maintain employee and contractor records

  
  

• Support HRIS updates, onboarding/offboarding data, and changes

  
  

• Assist with payroll reconciliation and validation

  
  

• Ensure personnel data is accurate, up to date, and properly stored
  

  
  

Tools exposure includes:

• Deel (contractor management, payroll support)
  

  
  

• Maintain folder structures, file naming conventions, and backups

  
  

• Ensure secure storage of operational and personnel documentation

  
  

• Support general administrative requests from Finance & Ops

  
  

• Follow SOPs and contribute to process consistency
  

  
  

• 5+ years in administrative, operations, or systems-support roles

  
  

• Strong experience with data entry, reporting, and system operations

  
  

• Familiarity with finance-adjacent processes (AP/AR support, invoicing)

  
  

• Experience using ERP, accounting, or operational systems (e.g. SAP, QuickBooks, or similar)

  
  

• Solid Excel / Google Sheets skills (filters, formulas, reconciliation work)

  
  

• Comfort working with structured processes and documentation

  
  

• High attention to detail — accuracy matters more than speed

  
  

• Process-oriented mindset — follows rules, SOPs, and systems

  
  

• Low-ego executor — gets things done without unnecessary friction

  
  

• Reliability & consistency — trusted to handle operational basics correctly

  
  

• Clear communicator — flags issues early, doesn’t hide mistakes

  
  

• Calm under repetition — comfortable with recurring admin tasks
  

  
  

• Prior exposure to Deel, Stripe, or QuickBooks

  
  

• Experience supporting remote or distributed teams

  
  

• Background in inventory, operations, or logistics environments

  
  

• English proficiency sufficient for written system use and internal communication
  

  
  

✅ This role is:

• Operational

  
  

• Systems-driven

  
  

• Execution-focused

  
  

• Essential to finance and HR workflows
  

  
  

❌ This role is NOT:

• Strategic leadership

  
  

• A people-manager role

  
  

• A finance owner or accountant

  
  

• A creative or ambiguous position

  
  

• Work inside a high-performance, systems-first organization

  
  

• Clear expectations and low politics

  
  

• Stable, long-term role with real operational impact

  
  

• Exposure to modern tools and scalable operations

  
  

• No chaos. No fluff. Just execution.

  
  

• Fill in the application form

  
  

• Record a video showcasing your skill sets