- Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands and shopping.
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employee’s queries regarding office management issues (stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Hire employees and process hiring-related paperwork.
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
- Process and issue employee paychecks and statements of earnings and deductions.
- Compute wages and deductions, and enter data into computers.
- Process paperwork for new employees and enter employee information into the payroll system.
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
Bachelor’s or associate’s degree (or equivalent).Experience in managing budgets and expenses.Working knowledge of MS Office, relational databases and ERP systems.Experience in developing internal processes and filing systems.Great written and oral communication skillsExcellent customer service skillsAttention to detailAbility to juggle multiple tasksFlexibility when priorities changeOrganizational skillsProficiency in computers including email, word processing, and scheduling softwareExperience in data entryProfessionalism under pressureAbility to operate general office equipment