Job Purpose:

To manage and oversee all accounts payable functions, ensuring the accuracy and validity of supplier-related financial transactions while maintaining compliance with company policies. The role aims to optimize payment processes, maintain supplier relationships, and contribute to efficient financial management.

Key Responsibilities:

1. Managing Supplier Accounts:

• Review and verify all supplier invoices to ensure alignment with purchase orders and goods received.
• Ensure accurate recording of all supplier-related financial transactions in the accounting system.
• Prepare and review monthly supplier account reconciliations with the team.

2. Payments and Liabilities Management:

• Coordinate with the finance department to schedule timely payments for suppliers.
• Resolve discrepancies or issues related to supplier payments.
• Review supplier contracts and agreements to ensure compliance with financial terms and conditions.

3. Internal Control and Reporting:

• Prepare regular reports on supplier balances and due payments.
• Ensure adherence to internal control policies and procedures concerning accounts payable.
• Provide analytical reports on supplier spending and financial performance.

4. Collaboration with Other Departments:

• Work with the procurement department to ensure invoice accuracy against purchase orders.
• Collaborate with the warehouse department to match received goods with invoices.
• Coordinate with the legal department in case of disputes or financial disagreements with suppliers.

5. Team Supervision:

• Lead and guide the accounts payable team to ensure efficient task completion.
• Train and develop team members to enhance their skills and performance.
• Evaluate team performance periodically and develop improvement plans if needed.