Key Responsibilities:
- Team Coordination:
- Provide support to People & Culture team members with their assigned activities and tasks.
- Assist in managing deadlines and ensuring timely completion of individual tasks, and support with team workload management.
- Digitalization of Employee Files:
- Lead and manage the digitalization process of employee records, ensuring all documents are accurately scanned, uploaded, and stored in the company’s People & Culture systems or cloud-based platforms.
- Ensure that all employee files (e.g., contracts, performance reviews) are complete, up-to-date, and easily accessible.
- Implement organizational systems for employee records, including proper labeling, filing, and archiving.
- Purchasing and Vendor Management:
- Handle company purchasing, including ordering office supplies, technology, and other necessary materials.
- Coordinate with vendors, suppliers, and service providers to ensure timely procurement of goods and services.
- Track and manage inventory, ensuring availability and cost-effectiveness.
- Process purchase orders and invoices, ensuring all procurement follows company policies and procedures.
- People & Culture Support and Administration:
- Assist with the onboarding process by ensuring all new hire paperwork is properly collected and filed.
- Support the team in organizing training sessions, team-building activities, and other employee engagement programs.
- Assist in preparing reports related to People & Culture activities, such as employee turnover, attendance, and performance reviews.
Required Skills and Qualifications:Bachelor’s degree in Human Resources, Business Administration, or a related field.2-3 years of experience in an administrative or HR support role, with experience in file management and purchasing preferred.Strong computer skills, and digital filing systems (e.g., Google Drive, SharePoint, etc.).Exceptional organizational skills with attention to detail.Excellent interpersonal and communication skills, both verbal and written.Strong problem-solving skills with the ability to manage multiple tasks and handle administrative challenges in a fast-paced environment.Preferred Qualifications:Experience with digital transformation or digital filing processes in an HR context.Familiarity with procurement systems and vendor management software.