Key Responsibilities:

1. Team Coordination:
   • Provide support to People & Culture team members with their assigned activities and tasks.
   • Assist in managing deadlines and ensuring timely completion of individual tasks, and support with team workload management.
2. Digitalization of Employee Files:
   • Lead and manage the digitalization process of employee records, ensuring all documents are accurately scanned, uploaded, and stored in the company’s People & Culture systems or cloud-based platforms.
   • Ensure that all employee files (e.g., contracts, performance reviews) are complete, up-to-date, and easily accessible.
   • Implement organizational systems for employee records, including proper labeling, filing, and archiving.
3. Purchasing and Vendor Management:
   • Handle company purchasing, including ordering office supplies, technology, and other necessary materials.
   • Coordinate with vendors, suppliers, and service providers to ensure timely procurement of goods and services.
   • Track and manage inventory, ensuring availability and cost-effectiveness.
   • Process purchase orders and invoices, ensuring all procurement follows company policies and procedures.
4. People & Culture Support and Administration:
   • Assist with the onboarding process by ensuring all new hire paperwork is properly collected and filed.
   • Support the team in organizing training sessions, team-building activities, and other employee engagement programs.
   • Assist in preparing reports related to People & Culture activities, such as employee turnover, attendance, and performance reviews.