- Handle and ensure proper execution of all correspondence of the Chairman
- Schedule meetings and appointments, Take minutes of meetings and ensure proper distribution of copies to participants.
- Arrange appointments and make required reservations for the Chairman
- Check and process incoming visitors & give them general support.
- Screening telephone calls, inquiries and requests and handling them when appropriate.
- Ensure proper follow-up on pending matters and bring it up to the attention of the Chairman
- Serve as the point person for office manager duties including Maintenance Mailing Supplies Equipment Bills
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
Job RequirementsBSc. degree.Experience as an Office Manager for (Chairman, GM or CEO) is a must.Highly organized.Proficiency in MS Office (MS Excel and MS Outlook, in particular)High communication skills.Management Training Course is preferred.