We are seeking a detail-oriented and knowledgeable Personnel & Payroll Specialist to join our HR team. The ideal candidate will be responsible for managing payroll operations, maintaining accurate personnel records, and ensuring full compliance with Egyptian labor, tax, and social insurance regulations. This role is essential in supporting employees, ensuring transparency, and maintaining smooth HR operations.

1. Personnel Administration

• Maintain accurate and up-to-date personnel files (contracts, IDs, forms, performance documents, etc.).
• Handle all personnel transactions: hiring, onboarding, probation evaluations, contract renewals, promotions, salary updates, and terminations.
• Process and submit Social Insurance forms (Form 1, Form 2, Form 6) and ensure compliance with submission protocols.
• Follow up with Labor Office and Social Insurance Office, including attending visits when required.
• Update employee records on the HR system and maintain an efficient filing system.
• Monitor attendance, leaves, and overtime, ensuring accurate data integration into payroll.
• Handle employees’ leave balances in accordance with labor law and internal policies.
• Issue HR letters, employment confirmations, and respond to employee official requests.
• Support employee onboarding by preparing contracts and orientation documents; support offboarding by preparing exit documentation.

2. Payroll Management

• Prepare, calculate, and process monthly payroll with accuracy based on attendance, overtime, deductions, and contractual agreements.
• Review and verify variable pay, bonuses, and allowances.
• Ensure compliance with Egyptian labor law, social insurance, and income tax regulations.
• Apply statutory deductions accurately (tax, social insurance, employer contributions).
• Prepare monthly payroll reports, tax reconciliations, and statutory submissions.
• Coordinate with the Finance department to reconcile payroll accounts and resolve discrepancies.
   

3. Compliance & Reporting

• Stay updated on changes in Egyptian labor laws, income tax rules, and social insurance regulations.
• Prepare and submit required governmental reports and ensure timely resolution of compliance matters.
• Ensure legal documentation for all employees is complete, accurate, and up to date.
• Support audits and ensure proper documentation for internal and external reviews.