Key Responsibilities:

Foreign Purchasing:

• Develop and maintain relationships with international suppliers and vendors.
• Identify new suppliers and negotiate the best terms and prices for materials, products, and services.
• Analyze market trends to ensure competitive pricing and high-quality sourcing.
• Place purchase orders, monitor the delivery schedules, and ensure the fulfillment of orders according to company needs.
• Ensure product quality standards and manage any issues related to defective or non-compliant goods.
• Track inventory levels and adjust purchasing strategies to maintain optimal stock levels.
• Prepare and process international purchase orders, including pricing, terms, and conditions.

Logistics and Supply Chain Management:

• Coordinate international shipments and manage the end-to-end logistics process, ensuring timely delivery of goods.
• Liaise with freight forwarders, customs brokers, and shipping lines to optimize transportation and reduce costs.
• Ensure all necessary documentation (such as bills of lading, customs declarations, and import/export permits) is complete and compliant with international trade laws and regulations.
• Monitor and manage the status of shipments, tracking any delays and resolving issues with shipping providers.
• Optimize shipping routes and select the most efficient transportation modes to reduce overall costs and delivery times.
• Oversee the customs clearance process, ensuring that all customs duties and taxes are paid, and that goods meet import/export standards.

Compliance and Risk Management:

• Stay updated on international trade regulations, including import/export laws, tariffs, and trade agreements.
• Ensure compliance with company policies and international regulations related to purchasing and logistics.
• Minimize supply chain risks by proactively managing potential issues such as delays, customs hold-ups, and regulatory changes.

Cost Control and Budgeting:

• Monitor and track all purchasing and logistics expenses to stay within budget.
• Negotiate with suppliers and logistics providers to secure the best rates and reduce overall costs.
• Prepare cost analysis reports for procurement and logistics activities, providing insights to senior management.

Communication and Coordination:

• Collaborate closely with internal teams (e.g., procurement, warehouse, finance, and operations) to ensure a seamless flow of goods from international suppliers to final delivery.
• Communicate with foreign suppliers to resolve issues related to order discrepancies, delays, and quality concerns.
• Provide regular updates to management on the status of international shipments, inventory levels, and purchasing activities.