Job Objective:

To manage the company’s accounts payable processes efficiently, ensuring timely and accurate recording and payment of financial obligations while maintaining strong vendor relationships and compliance with company policies.

Key Responsibilities:

1. Invoice Management:
   • Receive, review, and verify invoices and payment requests for accuracy and compliance.
   • Match invoices to purchase orders and receipts, ensuring proper documentation.
   • Resolve discrepancies and liaise with vendors or internal teams for clarification.
2. Payment Processing:
   • Prepare and process electronic transfers, checks, and other forms of payment.
   • Ensure timely payment of invoices in accordance with payment terms.
   • Maintain a record of all payments and reconcile vendor statements.
3. Reconciliation and Reporting:
   • Reconcile accounts payable transactions and monitor accounts to ensure accurate balances.
   • Generate monthly reports on accounts payable activities, including aging reports.
   • Assist in month-end and year-end closing by preparing necessary journal entries.
4. Vendor Relations:
   • Communicate with vendors to address queries and resolve payment issues.
   • Maintain positive relationships with vendors while ensuring compliance with company terms.
5. Compliance and Internal Controls:
   • Ensure adherence to company policies, tax regulations, and accounting standards.
   • Support audits by providing documentation and clarifications as needed.
6. Process Improvement:
   • Identify opportunities to improve efficiency and accuracy in the accounts payable process.
   • Suggest and implement changes to optimize workflow.