Office Administration & Coordination

• Ensure the smooth operation of day-to-day administrative tasks and office operations.
• Manage office supplies, stationery, and inventory to avoid shortages or excess.
• Coordinate with suppliers and service providers for office-related requirements.
• Oversee facility management, including maintenance, cleaning, and security services.

2. Document Control & Record Management

• Maintain and organize company records, files, and documents efficiently.
• Ensure compliance with document retention policies and legal requirements.
• Manage confidential information with discretion and security.
• Prepare and distribute internal communications, reports, and correspondence.

3. Support to Management & Staff

• Provide administrative support to managers, department heads, and staff.
• Assist with scheduling meetings, preparing agendas, and taking minutes.
• Organize travel arrangements, accommodation, and logistics for staff and management.

4. Compliance & Regulatory Requirements

• Ensure compliance with local laws and company policies in administrative processes.
• Support audits and inspections by providing necessary documentation and records.
• Maintain safety and environmental documentation in collaboration with relevant teams.

5. HR Administrative Support

• Assist HR with onboarding new employees, maintaining employee records, and coordinating training sessions.
• Support in tracking attendance, leave applications, and payroll-related documentation.
• Facilitate employee engagement activities and events.

6. Communication & Liaison

• Serve as the point of contact between internal teams and external stakeholders.
• Handle correspondence with customers, suppliers, and regulatory authorities.
• Ensure smooth communication flow across departments.

7. Financial Administrative Tasks

• Handle petty cash and basic financial transactions under supervision.
• Process invoices, track payments, and maintain expense records.
• Support the finance team in budgeting and expense reporting.

8. Operational Support

• Coordinate vehicle and equipment usage for operational needs.
• Monitor and manage logistics-related documentation and requirements.
• Support production and operations teams with administrative tasks as needed.

9. Technology & System Management

• Oversee administrative software and tools used in office management.
• Ensure proper functioning of office equipment and systems.
• Train staff on administrative tools and technologies when required.

10. Continuous Improvement

• Identify opportunities to improve administrative systems and workflows.
• Suggest process enhancements to improve operational efficiency.
• Stay updated with best practices in administrative management.