Responsibilities:

Vendor Management and Sourcing:

• Identify reliable suppliers and vendors for materials, equipment, and services needed by the organization.
• Evaluate potential suppliers based on price, quality, availability, and reliability.
• Negotiate contracts, terms, and conditions with suppliers to secure favorable pricing and delivery terms.

Procurement Planning and Strategy:

• Develop procurement strategies and plans aligned with organizational objectives and project requirements.
• Forecast procurement needs and maintain adequate inventory levels to support ongoing operations or project timelines.
• Collaborate with project managers and engineers to understand technical requirements and specifications for procurement.

Purchase Order Management:

• Prepare and issue purchase orders (POs) based on approved requisitions and contracts.
• Monitor PO status and track deliveries to ensure timely receipt of goods and services.
• Resolve any discrepancies or issues related to POs, deliveries, or invoicing.

Cost Management and Budgeting:

• Manage procurement budgets and expenditures, ensuring adherence to financial guidelines and cost-saving measures.
• Conduct cost analysis and comparisons to optimize purchasing decisions and achieve cost efficiencies.
• Implement strategies to reduce procurement costs while maintaining quality and reliability.

Quality Assurance and Compliance:

• Ensure purchased materials and equipment meet quality standards and specifications.
• Perform supplier audits and inspections to verify compliance with contractual agreements and regulatory requirements.
• Address and resolve quality issues or non-conformities in collaboration with suppliers and quality assurance teams.

Risk Management and Mitigation:

• Identify potential risks in the supply chain and procurement process.
• Develop risk mitigation strategies to minimize disruptions and ensure continuity of supply.
• Monitor market trends, supply market conditions, and geopolitical factors that may impact procurement activities.

Documentation and Reporting:

• Maintain accurate records of procurement activities, including contracts, agreements, and vendor performance evaluations.
• Prepare regular reports and presentations on procurement metrics, savings achieved, and supplier performance.
• Provide timely updates to management and stakeholders on procurement status and challenges.