We are a growing facilities management company and the dedicated FM arm of one of New Cairo's leading boutique real estate developers, with premium projects across Egypt in New Cairo, Soma Bay, and El Gouna. Our portfolio includes high-end commercial, office, retail, F&B, and resort properties, with multinational tenants among our clients. As we expand our operations, we are looking for an Executive Assistant & Office Manager to support our Head of Facilities / Co-Founder and run the office day to day. This is a trusted, hands-on role for someone organized, discreet, and able to work independently.

Location: District 5 - New Cairo

Executive Support

• Manage the Head of Facilities' calendar, meetings, site visits, and appointments.

• Manage the inbox: draft, send, and follow up on emails and letters in Arabic and English.

• Prepare for meetings, take Minutes of Meeting, and follow up on action items until closed.

• Keep a running follow-up list and chase open items with vendors, contractors, tenants, and internal teams.

• Handle confidential information with full discretion.

Office Management

• Run the office day to day: supplies, equipment, office vendors, and petty cash.

• Keep company documents up to date: commercial register, tax card, contracts, licenses, insurance, and renewal dates.

• HR admin: New Hirings, employee files, attendance, onboarding paperwork, and coordination with payroll.

• Keep a clear filing system (digital and paper) so any document can be found quickly.

Finance & Vendor Admin

• Prepare and track payment requests, quotations, invoices, and approvals.

• Request and compare quotations from suppliers.

• Maintain the vendor and contractor contact list.

Business Support

• Prepare presentations, proposals, reports, and Excel trackers.

• Support new-client proposals and company profile materials.

Requirements

• Bachelor's degree in Business Administration, Commerce, or a related field.

• 4+ years as an Executive Assistant, Office Manager, or PA to a senior manager or business owner.

• Experience in real estate, construction, or facilities management is a strong plus.

• Excellent Arabic and English, written and spoken.

• Strong Microsoft Office skills: Excel, Word, PowerPoint, Outlook.

• Comfortable using AI tools (e.g., ChatGPT, Claude) in daily work.

• Highly organized, discreet, and proactive — follows up without being reminded.

• Able to handle several priorities and people at the same time.

• Lives in or can easily commute to New Cairo.

• This position is for female candidates only.