Occupation Description The Commercial Assistant Manager is directly accountable for managing the development of tender proposals and oversee the supporting processes. He / She will have a strong overall market awareness to provide pursuit recommendations and will be an active participant in the business planning process. He/she has the ability to draft technical narratives and determine necessary qualifications to manage commercial risks while providing a competitive offer.
Job Scope Manage the preparation and completion of Pre-Qualification Questionnaires (PQQs), Invitation to Tenders (ITTs) and tender documents in alignment with customer requirements. Establish recommended master bidders list sorted according to commodity/sub-commodity. This master list is continually updated to reflect each supplier, contractor, or consultant, capabilities, delivery performance, quality conformities, price level … etc. Monitor tender responses coordinating and managing tender activities across the business; issuing tender notifications ensuring high-quality information is received for inclusion in tender document and returned from internal stakeholders within specified deadlines. Review tender documentation and performing quality checks to ensure compliance with the requirements, quality policy and documented processes. Research pricing & compare/evaluate - current market and competitors. Work closely together with marketing team to create a professional tender template and strategy. Achieve maximum tender wins through excellence in tender shaping & mapping, submission and implementation. Coordinate practical integration of key questions/ answers, activities, administrative timelines (e.g., through regular tender core review meetings). Ensure high quality Tender Dossier preparations and submissions. Develop a dashboard for tender history, monitor, document and analyse outcomes (in a tender tracking tool). Initiate, sponsor and lead tender meetings. Ensure tender implementation –if won- excellence in collaboration with divisions. Continuous evaluation of tender process and implement improvements. Establish standard contracts templates for use in all areas of business including non-disclosure agreements to adapt standard form contracts, in production of design consultant, supervision consultant, service provider and contractor agreements, and agreements of purchase/purchase orders. Manage distribution (internal and external) of contract drafts and finalized contracts. Develop and maintain the internal contract management system, providing easy access to all contracts and proposal.
Education & Most Common Work Experience Requested Bachelor’s Degree in Engineering.8+ years of experience of which a minimum of 4-7 years in a similar position, preferably in a similar Industry. MBA or Master’s Degree in related fields would be desirable.