We are looking for a detail-oriented and organized Admin Assistant to join our team and support the smooth day-to-day administrative operations. The ideal candidate will be proactive, well-organized, and able to manage multiple tasks efficiently while maintaining strong communication with different departments.
Responsibilites1. Organize and maintain all department files and documents (such as project records, purchaseorders, delivery notes, etc.).2. Coordinate meeting schedules, site visits, and maintenance activities for the technical team.3. Handle internal and external correspondence (emails, phone calls, letters) related to ongoingprojects.4. Track and follow up on material and equipment requests to ensure availability for projects.5. Prepare and update daily and weekly progress reports for management.6. Support the team in preparing and organizing administrative documents required for technicaland financial proposals.7. Communicate with suppliers and clients to confirm the receipt and delivery of materials andequipment.8. Assist engineers and technicians with preparing, printing, and submitting shop drawings andtechnical documents.9. Monitor daily attendance, leave records, and overtime for the team, updating administrativerecords as needed.10. Update the department databases (clients, suppliers, project data).11. Ensure all administrative processes comply with company policies and procedures12. Follow up on the issuance of invoices and ensure the availability of goods and materials beforedelivery
Qualification Bachelor’s degree in Business Administration, Commerce, or any relevant field.2–3 years of experience in an administrative or similar role. Very good command of Microsoft Office (Word, Excel, Power Point). Good command of English, both written and spoken. Strong communication and interpersonal skills. Excellent organizational and time-management skills. Ability to multitask and prioritize work effectively. Proactive, flexible, and able to work independently and as part of a team.