Reports to: Senior Manager, Student Life Events Management
Purpose:The job holder will coordinate the logistical and operational aspects of events and activities within the Office of Student Life (OSL). He or She will support student organizations in executing their event calendars and manage all office-led programs. Acting as a liaison between student organizations and university offices, this role ensures smooth workflow, compliance with safety regulations, and the successful execution of both small and large-scale events. Additionally, supports the management of OSL's social media channels, budget and campus promotional spaces.
Responsibilities:Event Logistics and Reservations:Administer venue, classroom, and promotional space bookings on the AD ASTRA system for student organizations, while ensuring seamless scheduling and optimal utilization of campus spaces Coordinate operational requests via AUC Connect and manage security clearances for all student events, while ensuring compliance with institutional safety standards and smooth operational workflows Liaise with Food Services and internal providers to manage catering and technical setups, while ensuring all logistical requirements are met with high quality and precision Office-Led Programs and Support: Assist in the planning and execution of Office of Student Life (OSL)-led events, while ensuring full alignment with university standards and a high-quality participant experience Support in creating social media calendars and managing OSL communication platforms, while ensuring consistent brand positioning and increased digital student engagement Prepare weekly tracking reports to manage and allocate campus promotional spaces, while ensuring fair distribution and organized visibility for all student groups Budget Planning and administration: Oversee the budgeting and financial management of all Office of Student Life (OSL) expenditures, while ensuring strict compliance with institutional policies and financial procedures Serve as the primary operational liaison with the Finance Team, while ensuring streamlined financial administration and timely transaction cycles Collaborate with the Senior Director of Student Life to drive resource allocation, while ensuring long-term fiscal responsibility, cost efficiency, and financial sustainability Administer the compilation, documentation, and preparation of financial justifications, approvals, and reports, while ensuring data-driven accuracy to support operational and programmatic decision-making SAP Administration and Management:Execute and finalize all SAP transactions (including PRs, DPRs, and DPOs) as the designated OSL user, while ensuring accurate data processing and policy alignment Support the Senior Director in overseeing, monitoring, and tracking the OSL cost center budget, while ensuring precise fund allocation, zero variance errors, and full compliance with institutional financial regulations Trips/ Travel Requests Management and Policy Compliance:Administer and coordinate local and international travel requests for OSL office-led trips and student organizations, while ensuring seamless travel arrangements and a secure itinerary execution Liaise directly with the Travel Office and relevant institutional stakeholders to secure approvals and process documentation, while ensuring strict alignment with AUC travel policies and regulatory compliance Additional Related Duties:Perform other related duties as assigned
Requirements:Minimum Education Requirements:Bachelor’s degree is required Experience:Minimum of five to seven years of experience; including four years in managing events, preferably in an academic setting Skills:Communication: High level of oral and written communication in English and Arabic Organizational: Ability to multitask and prioritize effectively under pressure Leadership: Ability to lead students and manage stakeholders Technical: Graphic design experience is an asset Soft Skills: Empowered decision-maker; ability to work flexible hours (night shifts) as needed
This position is open until July 6, 2026Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted
"The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."
“We thank all individuals who have expressed interest in working at The American University in Cairo.”