Job Description

Roles & Responsibilities

Accountabilities:

Foreign Purchasing & Supplier Management:
Manage all foreign purchasing activities with international suppliers, building strong and sustainable relationships to ensure optimal pricing, quality, and delivery performance.
Identify, evaluate, and engage qualified international suppliers for technically approved items.
Negotiate prices, commercial terms, delivery schedules, and payment conditions in line with specifications and company policies.
Monitor supplier performance, address quality or delivery issues, and implement corrective actions to maintain high service standards.

Costing & Tender Support:
Prepare and analyze detailed goods cost breakdowns to support sales inquiries and tender submissions.
Coordinate with sales, tendering, and technical teams to ensure accurate and competitive cost inputs.
Support commercial decision-making through cost analysis and supplier comparisons.

Purchase Orders & Financial Coordination:
Issue Purchase Orders (POs) and monitor compliance with agreed quality, quantity, pricing, and delivery terms.
Coordinate with the Finance Department regarding payment terms, bank processing, and financial documentation.
Issue, process, and follow up on Letters of Credit (LCs) and other agreed payment methods in coordination with suppliers and finance.

Import, Shipping & Logistics Operations:
Coordinate with freight forwarders for international shipping bookings, transportation arrangements, and delivery schedules.
Review shipping documents to ensure accuracy and compliance with customs regulations, country-of-origin requirements, and contractual terms.
Register all import shipments on the NAFEZA system, issue ACID numbers, and complete electronic signatures using e-token to obtain Form 46.
Monitor shipment progress and ensure timely receipt of goods with complete and accurate documentation.

Customs Clearance & Compliance:
Handle all customs formalities and ensure full compliance with local import regulations and procedures.
Liaise with customs clearance agents and provide all required shipping and import documents.
Ensure smooth customs clearance and delivery of goods to the plant or site without delays or additional customs charges.

Records, Reporting & Documentation:
Maintain accurate and up-to-date records of all purchased, shipped, and received goods.
Prepare weekly shipment status reports, including expected arrival dates, delivery updates, and potential risks.
Ensure proper documentation, filing, and traceability for audit and compliance purposes.

Required Skills:
Strong knowledge of foreign purchasing and international procurement processes.
Solid understanding of import regulations, customs procedures, and NAFEZA / ACID systems.
Experience in handling Letters of Credit (LCs) and banking coordination.
Strong negotiation, communication, and supplier management skills.
Ability to analyze costs and prepare detailed commercial breakdowns.
High attention to detail and strong organizational skills.
Proficiency in MS Office and ERP / procurement systems.
Very good command of English (written and spoken).

Desired Candidate Profile

Required Skills:
Strong knowledge of foreign purchasing and international procurement processes.
Solid understanding of import regulations, customs procedures, and NAFEZA / ACID systems.
Experience in handling Letters of Credit (LCs) and banking coordination.
Strong negotiation, communication, and supplier management skills.
Ability to analyze costs and prepare detailed commercial breakdowns.
High attention to detail and strong organizational skills.
Proficiency in MS Office and ERP / procurement systems.
Very good command of English (written and spoken).

Required Education:
Bachelor s degree in Business Administration, Commerce, or a related field is preferred.

Required Experience:
5 7 years of relevant experience in foreign purchasing, import operations, international logistics, and customs clearance.