Job Purpose

JOB DESCRIPTION

Manage and follow up all Export Shipments and all payment ( for Export or import Shipments ) procedures which include contracts and invoices until releasing payments to concerned party to achieve department objectives.

Roles & Responsibilities

Audit shipping and packing lists for OD (Over Dimension) and/or Heavy Packages that require roads, bridges & traffic permits for transportation. Coordinate with corporate Insurance Department for cargo insurance purposes. Manage the loading of cargo onto chartered vessel for safety and security reasons. Manage the preparation of all required shipping documents for Export & Re-importing the temporary exported equipment, in addition to proceedings and following up until back delivery to final destination. Manage the inspection process of re-importing the equipment from company’s sites abroad (international projects) occasionally. Manage the preparation of the required documents for customs clearance to be submitted to the customs agency which include; commercial invoices and export requisition letter. Manage the stamped commercial invoice and ‘form 13’ to deliver to the Finance Department for necessary action. Coordinate the issuance of certificates of origin from the Chamber of Commerce and the Verification Office at the Ministry of Foreign Affairs & Embassies. Update daily log with re-export operations. Cooperate and follow up with Accounting and Treasury Departments the issuance of checks to concerned parties until payment is released. Check all invoices for compliance with relevant contracts and approve it from Logistics Director or Deputy Logistics Director for Release and deliver to the Accounting Dep. Handle the advance payments procedures to Trucking Company in respect of Roads, Bridges & Traffic Permits for OD and Heavy Packages. Manage the preparation and develop draft of invoices the on carriage of shipments abroad from on board the ships at ports of destinations to FOT Job Sites. Prepare the Logistics Finance Report for Projects Perform other assignments as necessary to support the function/department Ensure working according to the company HSE policies and regulations, risk assessment and environmental aspects.