About the Role We are seeking a highly organized, proactive, and discreet Executive Assistant to the Managing Director to provide high-level administrative and strategic support. This role requires exceptional organizational skills, strong business acumen, and the ability to manage confidential matters with professionalism. The successful candidate will act as a key liaison between the Managing Director and internal/external stakeholders, ensuring smooth coordination and efficient execution of priorities.
Key Responsibilities Executive Support Manage and coordinate the Managing Director’s calendar, meetings, and travel arrangements. Prepare agendas, presentations, reports, analysis and briefing materials. Screen calls, emails, and correspondence, ensuring timely and appropriate responses. Follow up on action items and ensure deadlines are met. Meeting & Communication Management Organize executive meetings, board meetings, and leadership forums. Prepare meeting minutes and track progress on agreed actions. Coordinate internal and external communications on behalf of the Managing Director. Act as a liaison between departments and external partners. Strategic & Operational Coordination Support in tracking strategic initiatives and key projects. Collect, consolidate, and analyze data for management reporting. Assist in preparing business presentations and performance reports. Monitor KPIs and ensure alignment of follow-up actions. Confidentiality & Governance Handle highly confidential information with discretion. Ensure proper documentation and filing of sensitive records. Support compliance with corporate policies and governance standards. Event & Travel Management Coordinate domestic and international travel arrangements. Organize executive visits, corporate events, and official functions. Ensure smooth logistics and hospitality arrangements.
Qualifications & Experience Bachelor’s degree in Business Administration or related field.5+ years of experience as an Executive Assistant supporting senior leadership in a corporate or manufacturing environment. Fluent written and verbal communication skills in English, French & Arabic is a must. Proficiency in MS Office (Power Point, Power BI, Word, Excel, Outlook). High level of professionalism, discretion, and integrity. Ability to work under pressure and manage multiple priorities. Excellent organizational and time-management skills.