• The Marketing Specialist supports the Marketing Department by executing and coordinating a wide range of marketing operations, events, content production, vendor coordination, and internal deliverables.
• This role is highly execution-focused and requires strong organizational skills, attention to detail, and the ability to manage multiple parallel initiatives across marketing campaigns, educational events, trade shows, content production, and partner collaborations.
• The position serves as a core operational backbone for the marketing team, ensuring projects move forward efficiently and deadlines are consistently met.

Key Responsibilities

1. Events & Courses Coordination

• Support planning and execution of trade shows, conferences, courses, webinars, and sponsored events
• Handle event-related tasks including:
• Registrations and exhibitor forms
• Booth requirements and materials coordination
• Insurance certificates and compliance documents
• Speaker coordination and session logistics
• Maintain event spreadsheets, calendars, and task trackers
• Coordinate with internal teams, vendors, and event organizers

2. Marketing Materials & Collateral

• Coordinate creation, updates, and revisions of:
• Flyers, banners, posters, tablecloths, and giveaways
• Price sheets, offer flyers, brochures, and PDFs
• Co-branded materials with partners
• Manage printing orders, quotations, approvals, and deliveries
• Ensure all materials are up-to-date, on-brand, and approved

3. Content & Campaign Support

• Support execution of:
• Social media posts (planning, coordination, publishing support)
• Email campaigns (e-blasts, announcements, follow-ups)
• Case studies, testimonials, and educational content
• Assist with video projects and photoshoots, including:
• Coordination with editors and vendors
• Script edits and voice-over coordination
• File organization and publishing support
• Upload and organize content across internal platforms and shared drives

4. Vendor & Partner Coordination

• Communicate with external vendors for:
• Printing
• Promotional items
• Video production
• Event services
• Request quotations, track approvals, and follow up on deliveries
• Coordinate with partners and institutes on:
• Co-branded initiatives
• Educational programs
• Sponsored activities

5. Digital & Website Support

• Support updates to:
• Website pages
• Landing pages
• Image galleries
• Downloadable resources
• Upload and maintain marketing assets and documentation
• Assist with SEO-related tasks and internal updates as assigned

6. Operation,Reporting & Organization

• Maintain organized records for:
• Marketing materials
• Event documents
• Campaign deliverables
• Marketing-related expenses and invoices
• Assist in preparing:
• Monthly and annual marketing reports
• Presentations and internal summaries
• Ensure files are properly named, stored, and accessible
• Provide regular updates for marketing inventory
•  Post - Webinars operational reports & AGD arrangement's for clinicians