About Us: Founders Arm is a full-stack recruitment firm that matches top offshore talent with high-growth US-based companies. We support founders by providing world-class operational talent — and now we’re looking for one ourselves. About the Role We’re looking for a highly organized Executive Assistant to support a US-based executive and help manage their day-to-day operations. You’ll work closely with the executive to streamline communication, coordinate schedules, organize priorities, and create the structure that keeps their workflow running smoothly. If you thrive on organization, love creating clarity, and enjoy being the operational backbone for a busy leader — you’ll thrive here.
What You'll do Manage the founder’s calendar and coordinate meetings across multiple time zones Organize inboxes, streamline communication, and ensure timely follow-ups Maintain clean documentation, task lists, and internal trackers Prepare reports, summaries, and meeting notes to keep everyone aligned Assist with recruiting workflows, candidate coordination, and client communication Anticipate needs, solve problems proactively, and remove friction from the founder’s day Support operational tasks across Notion, Slack, Sheets/Excel, Hub Spot, and other tools Handle sensitive information with discretion and professionalism
What We're Looking For2–4 years experience as an Executive Assistant supporting a CEO, founder, or senior executive Excellent communication — clear, concise, reliable, and professional Strong organizational skills and the ability to manage multiple priorities at once High attention to detail with a structured, proactive approach Comfortable using tools like Notion, Slack, Sheets/Excel, Hub Spot, Tally, etc. Someone dependable, solutions-oriented, and able to work independently