Job Summary:

We are seeking a highly organized and proactive  Admin Specialist to support our human resources, administrative, and operational functions. This role combines HR administration, recruitment, payroll, and general office management. The ideal candidate is detail-oriented, trustworthy, and capable of multitasking in a fast-paced environment, ensuring smooth day-to-day operations.

Key Responsibilities:

Human Resources

• Maintain and update employee records, contracts, and personnel files.
• Handle onboarding, offboarding, and employee life cycle documentation.
• Ensure compliance with labor laws and internal policies.
• Track attendance, leave records, and other HR metrics.
• Assist in performance review documentation and follow-ups.
• Support hiring managers in identifying staffing needs.
• Prepare and post job advertisements on relevant platforms.
• Screen resumes, conduct initial interviews, and coordinate interview scheduling.
• Assist with reference checks and offer letters.

Administrative Support

• Manage inbound and outbound communications including calls, emails, and correspondence.
• Maintain calendars and schedules for senior staff, arranging meetings and travel as needed.
• Prepare and distribute memos, reports, and meeting minutes.
• Maintain office filing systems (digital and physical).

Office Management

• Oversee the day-to-day running of the office to ensure a productive and clean environment.
• Monitor office supplies and manage procurement of necessary goods and services.
• Coordinate with external vendors, service providers, and building management.
• Ensure office policies and procedures are implemented and maintained.

ERP and Reporting

• Enter and update employee and operational data on the ERP system.
• Generate regular HR and administrative reports for management.
• Support finance and operations teams with data entries and documentation as required.