- Administrative Support
- Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Attend meetings and keep minutes
- Communication
- Serve as the primary point of contact between the executive and internal/external stakeholders.
- Handle phone calls, emails, and other forms of communication professionally and promptly.
- Office Coordination
- Maintain office systems, including data management and filing.
- Coordinate meetings, prepare agendas, and take minutes.
- Task Management
- Monitor and follow up on tasks assigned by the executive.
- Assist in managing deadlines and ensuring timely completion of tasks.
- Confidentiality and Discretion
- Handle sensitive information with the almost confidentiality.
- Act as a trusted advisor to the executive on administrative matters.
- Support Functions
- Coordinate with various departments to ensure efficient workflow.
Education:Bachelor’s degree in Business Administration, Office Management, or a related field (preferred but not mandatory).Experience:Minimum of 3 years of experience as an Executive Secretary or in a similar role.Skills:Excellent written and verbal communication skills in [specify required languages, e.g., English and Arabic].Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational and time-management skills.Ability to prioritize tasks and work under pressure.High level of professionalism and discretion in handling confidential information.Excellent interpersonal and problem-solving abilities.Familiarity with basic research methods and reporting techniquesExcellent organizational and time-management skillsOutstanding communication and negotiation abilities