HRIS and Payroll Manager is responsible for overseeing and managing the organization’s payroll functions, ensuring employees are paid accurately and on time. They handle all payroll-related matters, including compliance with laws and regulations, and work closely with other departments like Human Resources and Accounting.
Key Responsibilities:
Payroll Processing:
- Manage the preparation and processing of regular payroll for all employees.
- Ensure accurate and timely processing of payroll, including salaries, bonuses, overtime, benefits, and deductions.
- Manage the organization’s timekeeping system to ensure accurate tracking of employee hours.
- Monitor employee time entries, ensuring that all clock-ins & clock-outs, are recorded correctly.
- Troubleshoot and resolve any technical issues related to timekeeping systems, collaborating with IT when necessary.
- Ensure the system is configured to meet company policies, legal requirements, and labor regulations.
- Track employee attendance, absences, and leave (e.g., sick leave, vacations, etc.…) and ensure accurate record-keeping.
- Ensure that leave balances are up to date and inform HR and management of any discrepancies or issues.
- Generate reports on attendance trends and leave usage for management review.
- Ensure that time and attendance data is accurately transferred to the payroll system for processing.
- Assist in resolving payroll discrepancies related to timekeeping and attendance records.
HR Information System:
- Lead the implementation of new HR systems, modules, or functionalities as needed.
- Ensure the HR system is properly implemented to meet the organization's HR needs.
- Coordinate with HR and IT teams to troubleshoot and resolve any system issues.
- Implement and maintain system upgrades, patches, and data integrity checks.
- Ensure employee's data and payroll data integrity and accuracy within the system.
Compliance and Reporting:
- Ensure compliance with Labour Law and all other payroll regulations.
- Stay updated on changes to payroll laws and regulations and ensure the company’s payroll processes align with them.
- Respond to any payroll-related audits and inquiries from government agencies.
Employee Communication and Support:
- Serve as the main point of contact for payroll-related inquiries from employees.
Bachelor’s degree in accounting, Business Administration, or a related field.8+ years of payroll experience, with at least 2 years in a supervisory or managerial role.Strong experience with payroll software (SAP, Oracle. etc…) and MS Office (especially Excel).Must have strong accuracy and attention to detail to ensure precise payroll calculations.Excellent written and verbal communication skills to interact with employees and other departments.Ability to analyze payroll data, identify discrepancies, and resolve issues.Ability to handle sensitive payroll information with utmost confidentiality and professionalism.Strong problem-solving skills to handle payroll issues and regulatory changes effectively.Experience managing and developing a payroll team, with strong leadership and mentoring abilities.Knowledge of tax regulations, employee benefits, and payroll compliance.Familiarity with labor lawsAbility to work under pressure and meet tight deadlines.