- Must live and reside near the office location in Heliopolis, Nasr City or nearby areas
- Representable Front office and reception duties to receive MegaSoft guests
- Serve as the point person for office manager duties including: Maintenance, Cleaning supervision, Mailing, Supplies, Equipment, Bills, Errands, and any necessary Shopping
- Schedule meetings and appointments
- Contact suppliers and follow-up for receiving quotes and negotiating discounts
- Assist in the onboarding process for new hires and welcome packages (laptop, office orientation, business cards … etc.)
- Setting up and scheduling interviews
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Some HR responsibilities to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time, with follow-up on invoices and collection
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office petit-cash and G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Address employees queries regarding general HR inquiries and office management issues (e.g. stationery, hardware, cleanliness, accommodation and travel arrangements)
- Ownership of facility management, including cleaning, catering, furniture, finishing, deliveries and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
- Cater for requests from senior personnel, management and board of directors
Proven experience as an Office Manager, Front Office Manager or Administrative AssistantKnowledge of Office Administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands on experience with office machines (e.g. internet, Wi-Fi, intercom, access control, and printers)Familiarity with email scheduling tools using OutlookExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsUniversity degree; additional qualification as an Administrative assistant or Secretary will be a plus