- Manage the timely and effective fulfillment of the purchase orders requested by internal stakeholders at the best price, with the specifications required and within the relevant organizational rules and policies after validation.
- Keep accurate records of purchase requests, costs and supplier receipts, and ensure the accuracy of the orders and bills received as well as the accurate charging of those orders to the request issuing departments and branches in collaboration with the accounting and treasury sections.
- Ensure no shortages occur in the supplies needed for daily smooth functioning of the organization (e.g. paper) by maintaining an adequate stock at all times and reducing order replenishment time.
- Increase quality and variety/ choice, and reduce cost and time of service to internal customers by continuously looking out for new, better and cheaper suppliers and alternatives, and maintaining good working relationships with an adequate number of current suppliers.
- Effectively control purchasing costs to keep them within the budget through proper planning, coordination, sourcing from a number of vendors per request and negotiation of financing terms with vendors.
- Submit monthly reports about purchasing activity and costs to purchasing manager
- Follow up on the payments made to vendors to ensure timely payment, and discuss and implement changes to purchasing processes and policies as per the recommendations of the internal audit department in a timely manner.
- Make continuous improvements in the purchasing cycle to reduce time needed to serve employees/ internal customers whilst maintaining high standards of quality in purchases.
Bachelor Degree. 7 years of experience or more in a purchasing roleOther Qualifications: Fluent English Language. Negotiation Skills Communication and networking Skills Strong problem solving and research skills Resourcefulness Ability to work under pressure and with demanding deadlines Organizational and planning Skills Excellent command of MS Office especially Excel