• Meeting Management:
  • Schedule and organize regular meetings between Function 1 and Function 2 to foster cross-functional understanding and synergy.
  • Prepare meeting agendas and distribute relevant materials to participants in advance.
  • Efficiently manage meeting logistics, ensuring that meetings start and end on time.
• Minutes of Meetings (MOM) Management:
  • Document accurate and comprehensive Minutes of Meetings for all discussions, decisions, and action items during inter-departmental meetings.
  • Distribute MOM promptly to all relevant stakeholders and follow up on action items to ensure timely completion.
• Collaboration Support:
  • Act as a liaison between the Creation Team and Project Management, addressing queries, clarifying objectives, and facilitating a smooth workflow.
  • Assist in resolving any conflicts or challenges that may arise between the two functions.
• Cross-Functional Coordination:
  • Work closely with team leads from both functions to understand project requirements, timelines, and deliverables.
  • Foster a collaborative and positive working environment to enhance overall team efficiency.

● Coordinate project management activities, resources, equipment and information

● Break projects into doable actions and set timeframes

● Liaise with clients to identify and define requirements, scope and objectives

● Assign tasks to internal teams and assist with schedule management

● Make sure that clients’ needs are met as projects evolve

● Help prepare budgets

● Analyze risks and opportunities

● Oversee project procurement management

● Monitor project progress and handle any issues that arise

● Act as the point of contact and communicate project status to all participants

● Work with the Project Manager to eliminate blockers

● Use tools to monitor working hours, plans and expenditures

● Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)

● Create and maintain comprehensive project documentation, plans and reports

● Ensure standards and requirements are met through conducting quality assurance tests