Key Responsibilities Prepayment Audit & Controls Perform detailed prepayment reviews of vendor payment vouchers prior to release. Verify that payments are supported by complete, accurate, and valid documentation (e.g., purchase orders, goods receipt notes, contracts, invoices, approvals). Ensure compliance with approved budgets, delegation of authority (DOA), procurement policies, and payment terms. Confirm accuracy of amounts, currency, tax (VAT/WHT) calculations, and vendor bank details. Identify and prevent duplicate, erroneous, or unauthorized payments. Review compliance with contractual terms, pricing, discounts, penalties, and milestones. Validate segregation of duties across procurement, receiving, invoice processing, and payment. SAP System Review Review and validate transactions in SAP (e.g., vendor invoices, GR/IR, payment proposals). Ensure correct use of SAP transaction codes and proper system controls. Verify vendor master data changes and ensure appropriate approvals are in place. Identify system-related control gaps and recommend improvements. Risk & Compliance Detect red flags related to fraud, conflict of interest, or policy violations. Escalate high-risk or non-compliant transactions before payment execution. Ensure compliance with internal controls, audit requirements, and regulatory standards. Support internal and external audits by providing documentation and explanations. Reporting & Communication Document audit observations, exceptions, and root causes clearly and accurately. Communicate findings promptly to finance, procurement, and management. Track resolution of prepayment audit findings and ensure corrective actions are implemented. Prepare periodic reports on prepayment audit results, trends, and key risk areas. Continuous Improvement Recommend enhancements to prepayment controls, processes, and SAP configurations. Contribute to the development and updating of payment and audit procedures. Participate in training and awareness sessions for finance and procurement teams.
Qualifications & Experience Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.2–5 years of experience in accounts payable, internal audit, or prepayment audit. Hands-on experience as an SAP user (preferably SAP FI/MM). Experience in prepayment or preventive controls is highly preferred.
Skills & Competencies Strong understanding of accounts payable and payment processes. Good knowledge of internal controls, segregation of duties, and audit principles. Proficiency in SAP and Microsoft Excel. High attention to detail and strong analytical skills. Ability to identify risks and red flags before payment execution. Strong communication and documentation skills. Ability to work under pressure and meet payment deadlines without compromising controls. High level of integrity and professional skepticism.