Admin assistant / Receptionist

Job Responsibilities:

  • Organize and schedule appointments and meetings
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Handle multiple projects
  • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning.
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels, etc.
  • Cover the reception desk when required
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone, or face-to-face inquiries
  • Resolve administrative problems
  • Job Qualifications:
  • College degree
  • Proven no less than 3 years administrative experience
  • written and verbal communication skills
  • Aptitude for learning new software and systems
  • Presentable and good looking with a Welcoming Attitude
  • Negotiation Skills
  • Good to very good English
  • Comfortable handling confidential information.
  • Competencies Required:
  • Organization
  • Written Communication
  • Work Independently
  • Details oriented
  • Committed

Post date: 4 November 2024
Publisher: LinkedIn
Post date: 4 November 2024
Publisher: LinkedIn