Job Responsibilities:

• Organize and schedule appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Handle multiple projects
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning.
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Cover the reception desk when required
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Resolve administrative problems
• Job Qualifications:
• College degree
• Proven no less than 3 years administrative experience
• written and verbal communication skills
• Aptitude for learning new software and systems
• Presentable and good looking with a Welcoming Attitude
• Negotiation Skills
• Good to very good English
• Comfortable handling confidential information.
• Competencies Required:
• Organization
• Written Communication
• Work Independently
• Details oriented
• Committed