- Procurement Planning: Develop and implement procurement plans in alignment with project objectives and timelines.
- Tender Management: Prepare and manage the tendering process, including the development of tender documents, evaluation criteria, and selection of suppliers.
- Contract Management: Negotiate and manage contracts with suppliers, ensuring compliance with terms and conditions.
- Supplier Relations: Establish and maintain strong relationships with suppliers, ensuring the timely delivery of goods and services.
- Compliance: Ensure all procurement activities comply with project policies, donor requirements, and local regulations.
- Reporting: Prepare regular procurement reports, including status updates, challenges, and recommendations for improvement.
- Risk Management: Identify and mitigate procurement-related risks to ensure the smooth execution of project activities.
- Financial Planning and Budgeting: Develop and manage the project budget, ensuring alignment with project objectives and donor requirements.
- Accounting and Financial Reporting: Maintain accurate financial records and prepare regular financial reports, including monthly, quarterly, and annual statements.
- Compliance: Ensure all financial activities comply with project policies, donor requirements, and local regulations.
- Audit Coordination: Facilitate internal and external audits, ensuring timely provision of required documentation and responses to audit queries.
- Cash Management: Oversee cash flow management, including the preparation of cash forecasts and monitoring of cash balances.
- Expenditure Monitoring: Track project expenditures, ensuring they are within the approved budget and properly documented.
- Financial Systems: Implement and maintain financial management systems and procedures to ensure efficient and effective financial operations.
- Manage office operations and administrative functions; Coordinate meetings, events, and travel arrangements; Maintain project documentation and records; Assist in the preparation of reports and presentations;
- Ensure compliance with financial policies and regulations; Manage project funds and financial transactions; Prepare financial statements and reports.
Requirements
3.1 Education background
- Degree in Commerce, Procurement, Supply Chain Management, Business Administration.
- Higher qualifications will be considered when matched with highly qualified professional experience in the sector of intervention.
3.2 Language skills
- Arabic native speaker.
- English, both written and spoken (C2 European Level). Italian will be considered.
3.3 Experiences and competences
- A minimum of 5 years of relevant professional experience in Procurement, administrator, finance and accountant.
- Age no older (at the time of signing the contract) than that required for retirement by local regulations.
- Be physically fit to carry out the required functions and annually undergo a health check.
- Proven track record in managing procurement administrator, finance and accountant processes, including tendering, contract negotiation, and supplier management.
- Preferred requirements
Will be additionally considered the following preferred requirements:
- Higher degrees and qualifications in his/her educational studies than the minimum required.
- More than 5 years of relevant professional experience in procurement administrator, finance and accountant.
- Relevant professional experience with Italian and international organisations (UN, EU, Embassies) in cooperation and development.
- Teamwork and team building attitude, strategic and effective communicational skills.