Reports to: Principal Investigator

Purpose: The job holder will manage, plan, budget and oversee all activities within the project. He/she will provide support to the different teams of the project through conducting all administrative duties and coordinating between them and outside sponsors and vendors.

Responsibilities:

Project

● Develop proposals for project funding

● Manage daily operations of the project teams

● Coordinate and supervise the work between the project staff and outside vendors

● Prepare contracted staff monthly salaries and other HR related matters

● Prepare and file documents, reports and reference materials related to the project and make sure that everything is up to date

Administrative Tasks

● Manage travel reservation requests and hotel bookings for project’s Principal Investigator (PI), board members and international experts

● Manage car reservations and parking requests for guest speakers and board members.

● Administer all logistics for staff hiring

● Coordinate with Classroom Technologies and Media Services (CTMS) office to provide technical support and handle troubleshooting requests

● Schedule all PI’s appointments and update calendar

Events Management

● Organize and coordinate joint events between the project, political science, and the School of Humanities and Sciences (HUSS)

● Organize events, programs brochures, flyers, banners and other publicity material

● Handle all logistics related to events management (security clearance, catering services and so on)

Budget:

● Perform SAP operations; fund reservations, creating vendor ID, general payment requests, park documents and purchase requests

● Prepare monthly financial reports

● Prepare budget roll-over and share it with the controller’s office

● Manage petty cash expenses and reimbursement

● Monitor expenditures and reconcile financial statements

● Perform additional duties as assigned

Requirements:

Minimum Education Requirements:

● Bachelor's Degree

Experience:

● Minimum eight years of related experience

Skills:

● Leadership, ability to manage multiple tasks, decision making, problem solving, planning, organizational abilities and excellent communication skills

● SAP, Microsoft office user

This position is open until September 30, 2024

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted.

"The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."

“We thank all individuals who have expressed interest in working at The American University in Cairo.”