- Greet visitors and undertake general receptionist duties when required
- Answer phones and respond to emails
- Book meeting rooms, arrange conference calls, take messages and minutes during meetings
- Prepare and distribute correspondence, memos and forms
- Develop and maintain a filing system
- Manage database entry and client files
- Order and maintain office supplies
- Make travel arrangements
- Manage current agenda and arrange new meetings and appointments
- Assist with bookkeeping, presentations, reports, emails and letters
- File and update contact information of clients, employees, suppliers and partners
- Document expenses and financial information
- Implement and develop office procedures
- Maintain confidential information, file and store them accordingly
- Organize and distribute messages to the appropriate team members
Bachelor’s degreeProven work experience as a Secretary or Administrative AssistantExcellent using Microsoft OfficeExcellent organizational skillsExperience with customer-facing rolesPatience, a ‘can-do’ attitude and time-management skills