Job description

1-Contract Management & System Administration

·Upload all approved contracts, amendments, variations, and related documents to the company’s ERP/document management system

·Enter and maintain contract master data accurately within the system.

·Verify that all required contract documents and approvals are complete before uploading.

·Update contract information whenever changes, renewals, extensions, or amendments occur.

·Maintain organized electronic records and ensure proper document version control.

·Monitor contract expiry dates and notify concerned stakeholders of upcoming renewals or required actions.

·Ensure that contract data entered into the system matches the signed contractual documents.

2-Documentation & Record Keeping

·Maintain a comprehensive database of contracts and supporting documentation.

·Archive contracts and correspondence in accordance with company procedures.

·Retrieve contracts and supporting documents upon request from authorized personnel.

·Ensure confidentiality and security of contractual information.

3-Reporting

·Generate periodic reports related to:

-Contracts uploaded to the system.

-Expiring contracts.

-Pending contracts awaiting upload.

-Amendments and renewals.

·Support management by providing accurate contract status reports.

4-Coordination

·Coordinate with Project Teams, Procurement, Legal, Finance, and other departments to obtain required contract information and documentation.

·Follow up with relevant stakeholders regarding missing documents or approvals.

·Assist the Contracts team in administrative activities related to contract processing.

5-Compliance

·Ensure compliance with company policies, procedures, and document control requirements.

·Support internal and external audits by providing required contract records and documentation.

Identify and report any discrepancies in contract documentation or system records.

Minimum

- Years of experience:

1-3

- Academic Qualifications:

Bachelor’s degree

- Professional Certificates:

- Language proficiency:

Intermediate at English

- Computer skills:

Microsoft office/ ERP