Office Management

• Office operations — Manage the daily operation of the Cairo office, keeping it well-organised, safe, welcoming, and equipped for the team.

• Facilities — Oversee facilities and maintenance, coordinate with building management, and ensure a compliant working environment.

• Vendors & procurement — Source, negotiate with, and manage suppliers and service providers (cleaning, IT support, couriers, utilities, catering) with the Office Administrator.

• Budget & administration — Track office spending, process invoices and petty cash, and support the finance team with local expense reporting.

• People support — Coordinate onboarding logistics with the Office Administrator for new hires, maintain personnel records, and support HR with local administrative and compliance tasks.

• Head-office coordination — Act as the primary liaison between the Cairo office and head office in Montreal, ensuring clear information flow and timely follow-up across time zones.

• Operational support — Provide oversight of local operations, help keep service levels on track, and escalate issues or opportunities to head office.

• Local representation — Represent the Cairo office locally and act as the senior on-site point of contact when head-office leadership is unavailable.

Requirements

Qualifications

• Bachelor's degree in Business Administration, Operations, or a related field.

• 4+ years of experience in office management or administration; some coordination or supervisory experience is an advantage. 

• Fluency in Arabic and strong professional English.

• Working knowledge of Egyptian labour and administrative requirements.

• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams).

Skills

• Strong organizational and multitasking ability with excellent attention to detail.

• Clear, professional communication across cultures and time zones.

• A proactive, solutions-focused attitude and the confidence to work independently.

• Discretion and reliability with confidential information.

• Willingness to step up on broader responsibilities when needed.