Operations Management:

• Supervise and manage daily administrative activities, including office management, facilities maintenance, supplies, and workspace arrangements.

• Supervise housekeeping, security, reception, and general services teams.

• Coordinate with building management and vendors for facility issues.

• Ensure office supplies are available and well stocked for all departments.

• Maintain inventory for pantry and cleaning supplies.

• Select and manage vendors for services like cleaning, catering, security, stationery, etc.

• Evaluate vendor performance and service level agreements.

• Create and follow up purchase requests using the Oracle system and track the process until items are received.

Fleet & Vehicle Management

• Manage the process of acquiring new vehicles, including registration, licensing, and insurance.

• Ensure timely renewal of vehicle licenses and compliance with regulations.

• Oversee maintenance schedules, repairs, and vehicle utilization records.

Travel & Logistics

• Manage travel bookings, accommodations, and logistics for staff and executives.

• Oversee company transportation (fleet, drivers, vehicle licensing and maintenance).

Employees Support:

• Oversee administrative aspects of HR functions, such as employee records management, and benefits administration.

• Support employees onboarding, and training facilities.

Financial Administration:

• Manage administrative budgets, expenses, and financial records.

• Coordinate with finance department for invoicing, billing, and expense reimbursements.

Vendor and Contract Management:

• Liaise with external vendors, contractors, and service providers.

• Negotiate contracts, monitor service delivery, and ensure compliance with agreements.

Regulatory and Compliance:

• Develop and implement administrative policies, procedures, and guidelines.

• Ensure compliance with regulatory requirements, including labor laws, health, and safety regulations.

Event Planning and Coordination:

• Organize and manage company events, meetings, and conferences.

• Coordinate logistics, catering, and guest arrangements as needed.

Executive Support:

• Provide administrative support to senior management, including scheduling meetings, managing correspondence, and preparing reports

Requirements

• Bachelor’s degree in business administration or related degrees

• Minimum of 7 to 10 years of progressive experience in administration.

• Experience in fleet management.

• Exceptional leadership and team management skills.

• Excellent communication and interpersonal skills.

• Strategic thinking and operational planning.

• High attention to detail and organizational discipline.