Job description

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

Responsibilities

• Provide day-to-day administrative support to ensure smooth department operations.
• Prepare, maintain, and organize departmental records, reports, presentations, and documentation.
• Coordinate selected inbound and outbound international shipment activities with internal stakeholders, logistics providers, and customs brokers.
• Prepare, review, and follow up on shipment-related documentation, and monitor shipment status until delivery.
• Ensure timely communication with stakeholders regarding shipment updates, delays, and operational issues.
• Coordinate workplace ergonomic assessments and follow up on corrective actions, workplace improvement initiatives, and ergonomic equipment requests.
• Maintain records of departmental assets, office equipment, inventory, and related administrative documentation where applicable.
• Support internal and external audits by ensuring accurate, complete, and up-to-date administrative documentation.
• Perform any other duties assigned by the Department Manager.

Pre-requisites

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or a related field.
• 3–5 years of experience in administrative and operational coordination roles, including experience in shipment follow-up and documentation.
• Experience in coordinating international inbound and outbound shipments is preferred.
• Basic knowledge of workplace ergonomics and office health & safety practices is an advantage.
• Strong organizational, planning, and multitasking skills.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Very good command of written and spoken English.

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Join Us !
Being part of our team, you will join:
- one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
- a multi-cultural environment that values diversity and international collaboration
- more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
- a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
More information on Valeo: https://www.valeo.com