Recruitment & Selection:

• Assist in drafting Role Profiles, taking into consideration needs, role overlaps, and interdependencies.
• Create and post vacancy announcements via several social media platforms.
• Conduct interviews and shortlist entry level applicants and sending recommendations to hiring manager, as per guidelines and job requirements.
• Conduct new employee orientation, explain organizational personnel policies, benefits, procedures, and values to new employees.
• Process all necessary paperwork and ensure that all the needed documents are filled for recruitment process and new hires.

Personnel & Employee Relations:

• Maintain both hard and digital copies of employees' records.
• Open employee files on HRS and provide employee with Punch Number.
• Handle the exit interview and follow up on the termination process.
• Coordinate and prepare offer letters, NSSF & MOF registration/termination forms and ensure completed paperwork is processed (pre-employment reference and background checks); ensure that all new employee procedures are correctly administered.
• Maintain an efficient system that tracks contract expiry, renewal and changes in contracts are adequately documented.
• Ensure smooth running of payroll in coordination with the Accounting Manager; time sheets, holiday management, sick leave, exit clearance, etc. to support payroll preparation
• Prepare the employment agreement, and documents of all employees.
• Prepare the medical insurance registration/termination forms and documents of all employees.
• Ensure all the internal documents are filled by staff and managers in due time.
• Prepare and handle any other personnel documents as needed (government, certificates, letter, etc.)

Performance Management:

• Provide assistance by answering all enquiries regarding the process to guarantee conformity and consistency.
• Collect and process survey results, compile performance reports of each employee and share results with them, their direct supervisors, and Directors.
• Assisting in the planning of staff training & development when needed. 

General HR Tasks:

• Participate and assist in research related to HR issues, collecting information to support managerial decision-making.
• Staying up-to-date on best practices and suggesting adaptations to internal rules, regulations, and procedures accordingly.
• Updating internal HR documents when needed; communicating updates to staff as needed (HR memo, internal training, etc.)
• Make sure all employee records are filed correctly and kept confidential.
• Coordinate with providers (medical compensation insurance and workmen compensation) to manage appropriate covers and policies for staff.
• Assist in organizing yearly events and employee activities.
• Book tickets, renew and follow up on Visas for employees when applicable.
• Prepare and process per diem for cash travel for both management and employees.
• Organize and follow up on the schedule of drivers and coordinate with executive assistant when needed.
• Prepare and type employee official warnings.
• COMPETENCIES