Job Title: Secretary

Salary: $0 - $500
Employment Type: Full-Time, Remote
Experience Level: Mid Career (2 – 10 years)
Company Size: 10-49 Employees

Job Description

We are seeking a highly organized and professional Executive Administrative Assistant / Office Coordinator to support our team. The role involves providing comprehensive administrative support, managing schedules, and ensuring smooth office operations.

Key Responsibilities

Manage and coordinate daily schedules, appointments, and meetings for executives and staff.
Prepare, review, and distribute correspondence, reports, and other documents as needed.
Maintain organized filing systems (electronic and physical) to ensure easy retrieval of information.
Handle incoming calls, emails, and other communications, directing them to the appropriate parties.
Greet and assist visitors, providing a professional and welcoming environment.
Organize travel plans, accommodations, and logistics for staff and executives.
Monitor office supplies and process requests to maintain adequate stock levels.
Assist in organizing events, meetings, and conferences as required.
Support the administrative team with data entry, record maintenance, and other clerical tasks.
Ensure confidentiality and security of sensitive information at all times.

Required Skills & Qualifications

3 – 7 years of proven experience in a secretarial or administrative support role.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and collaboratively within a team.
High level of professionalism and discretion when handling sensitive information.
Strong attention to detail and accuracy in all tasks.
Effective time management and task prioritization skills.
Customer service-oriented with a positive and proactive attitude.
Flexibility to adapt to changing priorities and requirements.