Job Title: Executive Secretary

**Company:** Habib Gruppe  

**Location:** Germany, China, Egypt  

**Job Type:** Full-time  

**Salary Range:** 40,000 - 50,000 Egyptian pounds

About Us:

Habib Gruppe is a group of companies comprising a textile factory, a printing press, and import/export operations. Headquartered in Egypt,

 we have established branches in Germany and China, committed to excellence and innovation in every endeavor.

#### Job Description:

We are looking for an experienced Executive Secretary to join our team. The ideal candidate will excel in communication and time management, 

ensuring smooth operations within our executive office and facilitating our management's effectiveness.

Key Responsibilities:

- **Appointments and Meetings Management:** Organizing and scheduling the Executive Director's agenda, arranging internal and external meetings, and taking minutes.

- **Correspondence and Communications:** Handling emails, phone calls, and incoming and outgoing messages professionally and with complete confidentiality.

- **Document and Report Preparation:** Preparing presentations, reports, required documents, and drafting correspondence.

- **Travel Planning:** Arranging flight bookings, accommodations, and itineraries for management travel.

- **Information Management and Confidentiality:** Handling sensitive information and maintaining accurate and secure records (both paper and electronic).

- **Administrative Tasks:** Managing office supplies and following up on routine tasks to ensure office efficiency.

- **Coordination:** Acting as a liaison between senior management and other departments or external parties.

Qualifications:

- Excellent communication skills

- Strong time management abilities

- Proficiency in computer applications (especially Microsoft Office)

- Previous experience in a similar role is an advantage

Benefits:

- **Proximity to Senior Leadership:** Unique opportunities to work closely with top executives, providing insight into business management and decision-making processes.

- **Building a Broad Network:** Interaction with various management levels and external stakeholders, fostering a strong professional network.

- **Variety and Engagement:** Dynamic work with daily changes, from organizing events to managing correspondence, preventing job burnout.

- **Developing Multiple Skills:** Gain advanced experience in time management and professional communication—highly sought-after skills in today’s job market.

- **Access to Company Secrets:** Handle confidential information and gain a deeper understanding of the market.

- **Promising Career Path:** A stepping stone to higher management positions such as Office Manager, Administrative Director, or Human Resources Specialist.

- **Competitive Salary and Benefits**

We look forward to hearing from you!