Role Objectives:To support the Vendor Management function by managing daily operational coordination with outsourcing vendors, ensuring manpower attendance accuracy, monitoring shortage, and maintaining updated workforce records. the role aims to ensure smooth manpower operations across all assigned sites while supporting compliance, reporting, and performance tracking.Roles and Responsibilities: - Conduct daily follow-ups with outsourcing vendors regarding manpower attendance and headcount.
- Track and report daily manpower shortages across all assigned locations.
- Review and validate attendance sheets prior to monthly locking.
- Prepare daily and weekly manpower and attendance reports.
- Coordinate worker replacements based on operational requirements and instructions.
- Monitor vendor compliance with agreed headcount, schedules, and deployment plans.
- Log incidents, issues, and escalations for management review.
- Support the preparation of monthly vendor performance and evaluation reports.
- Maintain and regularly update workforce trackers and shared operational sheets.
- Coordinate closely with operations teams to ensure manpower availability and continuity.
Required Education, Knowledge, and Skills: - Educational Background: Bachelor’s degree in Business Administration, Operations Management, or a related field.
- Organizational Skills: Strong ability to manage multiple tasks, prioritize workload, and meet operational deadlines.
- Attention to Detail: High level of accuracy in reviewing attendance data, reports, and workforce records.
- Technical Proficiency: Proficient in Microsoft Excel and Google Sheets; ability to maintain trackers and reports.
- Interpersonal Skills: Strong communication and coordination skills to work effectively with vendors and internal stakeholders.
- 1-2 Years of experience