Summary:

The Administrative Assistant provides comprehensive administrative and executive support to senior management. The role requires a high level of professionalism, confidentiality, and organizational capability, with the ability to understand business requirements and ensure effective coordination of daily executive activities.

Key Responsibilities:

• Coordinate, schedule, and follow up on executive and management meetings.
• Prepare meeting agendas and accurately draft, record, and circulate meeting minutes.
• Monitor action items and ensure timely follow-up with relevant stakeholders.
• Manage executive calendars and prioritize appointments in line with business requirements.
• Arrange and coordinate reservations and logistics related to meetings, travel, and official engagements.
• Prepare, review, and organize professional correspondence, reports, presentations, and official documents.
• Provide administrative support in the preparation and coordination of tenders, client offers, and commercial documentation.
• Maintain well-structured filing systems for both electronic and physical records.
• Handle confidential and sensitive information with the highest level of discretion.
• Liaise effectively with internal departments and external stakeholders to support smooth operations.
• Provide general administrative and executive support to senior management as required.

Qualifications & Requirements: