Role Purpose:

The Tendering Specialist supports the company’s growth in the Facilities Management (FM) sector by managing end-to-end tendering activities, including technical proposals, manpower and materials estimation, commercial pricing, and vendor registrations. The role ensures all FM bids, including soft services, hard services, and integrated FM, are accurate, competitive, and fully compliant with client requirements.

1. Tendering & Bid Coordination

• Review all tender documents (RFPs, RFQs, PQs) to identify scope, service requirements, compliance clauses, and submission deadlines.
• Coordinate with Operations, HR, Procurement, Finance, and QHSE to obtain required data.
• Prepare comprehensive tender submissions (technical + commercial + supporting documents).
• Maintain a tender tracker covering timelines, clarifications, addenda, and submission status.
• Prepare and submit prequalification documents and renewal of PQs.
  
  2. Technical Proposal Development (FM-Specific)
• Develop and write all FM-related technical content, including:
  Soft Services delivery plans (cleaning, security, hospitality, landscaping, pest control).
• Hard Services delivery plans (MEP, HVAC, civil, preventive & corrective
  maintenance).
• Mobilization plans, staffing plans, and operational workflows.
• QHSE plans, risk assessments, method statements, and emergency response
  plans.
• Customize each technical proposal to the client’s industry segment (commercial,
  residential, entertainment, government).
  
  3. Estimation & Costing (FM-Focused)
   
• Prepare accurate cost estimation for FM projects:
• Manpower sizing and salary benchmarking.
• Material consumption and cost (cleaning consumables, MEP consumables,
  PPE).
• Tools, equipment, and machinery.
• Mobilization costs, logistics, uniforms, and training.
• Subcontractor quotations and benchmarking for specialized services.
• Develop commercial pricing models ensuring target gross margin and competitiveness.
  
  4. Commercial Proposal Preparation
   
• Prepare a comprehensive commercial package, breakdowns, and pricing sheets.
• Ensure clarity, accuracy, and alignment between technical and commercial
  submissions.
• Support management during negotiations by providing pricing rationale and value justification.
  
  5. Vendor Registration & Compliance
   
• Register the company as an FM vendor with major clients (government, semi-government, private sector, PIF entities).
• Maintain and update vendor portals (Aramco, SEC, PIF companies, Modon,
  municipalities, etc.).