About WebBeds

Launched in 2013, WebBeds is a global marketplace for the travel trade, providing powerful distribution solutions that make selling and buying travel products easier. It sources accommodation and destination services from travel suppliers, aggregates and merchandises that content in the WebBeds platform, then distributes it to its global network of travel trade buyers, who sell to the travelling public.

Hotels and other suppliers - global and regional hotel chains, independent hotels, apartments, resorts, attractions, transfer and sightseeing companies and more - can sell their products to a global network of online and offline travel buyers through robust solutions that provide greater inventory control to simplify distribution, and leverage WebBeds enhanced analytics to inform inventory optimisation choices – saving costs and increasing revenue.

Travel buyers - online travel agencies, retail travel agents, corporate travel managers, tour operators, wholesalers, tourism boards, super apps, DMC’s, group providers, airlines and more - can integrate the hundreds of thousands of hotels and ground services in the WebBeds marketplace through simple and seamless API connectivity, or they can search, shop and book online through one of WebBeds trade only booking sites.

WebBeds operates globally through four geographic regions – Europe, Asia Pacific, MEA (Middle East and Africa) and Americas - with over 1,900 travel professionals working in 120 cities across 50 countries worldwide. 

WebBeds is a travel brand of the Web Travel Group (ASX: WEB).

In this role you will:

As an Accounts Payable Executive, you’ll manage the day-to-day processing of supplier invoices, ensuring accuracy, timely resolution of disputes, and smooth reconciliation across the creditors’ ledger. You’ll be the key point of contact for suppliers and internal teams, handling queries, investigating non-matching invoices, and upholding company policies to maintain strong financial controls.

You’ll support the Senior and Team Leader in delivering high-quality outputs, assist with daily responsibilities and ad-hoc tasks, and ensure all suppliers are paid in line with contractual terms—including completing bank-details verification for Arabic-speaking suppliers.

Key elements to this role include, but not limited to:

• Use initiative to resolve supplier queries and unresolved disputes respecting the SLA
• Attending to external phone calls from suppliers
• Accurately create the supplier invoice imports to ensure accuracy in paying suppliers with all necessary checks and approvals performed
• Communicating with suppliers and internal departments over payment and booking queries
• Reconciliation of booking adjustments from the booking platform to the creditor’s ledger
• Updating contact details / supplier details
• Logging failed email addresses and updating primary system
• Supplier statement reconciliations
• Resolve un-reconciled booking queries and rates calculations according to the company   policies and procedures
• Maintaining departmental policies and procedures, making suggestions for improvement
• Processing credit applications / audit forms
• Ensuring all Supplier accounts are up to date and reconciled correctly
• Ensure supplier bank details are updated accurately
• Ensure accounting entries to financial system are accurate
• Communicating with suppliers and internal departments over payment and booking queries
• Processing/reclaiming credit notes in a timely manner
• Deduct Overrides in accordance with the contractual agreement
• Reduce the Debit Balances month on month with a pro-active approach to resolving issues which create debit balances
• Ensure phone bank details confirmation is done for all Arabic speaker suppliers
• Other ad hoc work as directed by the Accounts Payable Team Leader or Finance Managers
• Your responsibilities may be adjusted to cater for a specific role or project
• Assist the AP team leader and managers with any finance projects as requested by management
• Ensure support for the ERP project
   

The skills we would love to see in your suitcase!

• A solid working knowledge of Microsoft Word, Outlook and Excel (understanding formulas) is essential
• Financial background and knowledge of a financial system.
• Excellent problem-solving skills essential
• Strong numerical skills essential
• Highly accurate with an excellent attention to detail is essential
• Ability to work under pressure and to tight timescales
• Good verbal skills and excellent written skills in English is essential
• Strong team player, positive, driven, flexible and adaptable.
• Knowledge of a Travel industry booking platform is desirable.
• Knowledge and understanding of the Accounts environment is a plus.

Why choose us as your next destination?

We are super proud of our dedicated team of friendly, energetic & passionate professionals. Our people are key to the success of our business & everybody at WebBeds has their own unique role to play as we continue to drive the company forward.

Over 50 different languages are spoken by our workforce, but whether working from offices in Dubai or London or out in the field in Johannesburg or Buenos Aires, we all share the common goal to take pride in what we do & to deliver our partners with unbeatable service & support.

• International highly skilled group of experts from all around the globe.
• Dynamic environment with the chance to grow, influence & impact change.
• Disruptive, fast-growing market leader within travel & endless possibilities.
• Culture built on collaboration, empowerment and innovation.